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Agenda and minutes

Venue: Codford Village Hall, High Street,. Codford,. Warminster,. BA12 0PP

Contact: Jessica Croman 

Note No. Item



Chairman's Welcome and Introductions

The Chairman will welcome those present to the meeting.


The Chairman welcomed everyone to the meeting of the Warminster Area Board and invited members of the board to introduce themselves.


Apologies for Absence


Apologies for absence were received from:


Fiona Fox – Warminster Town Clerk



To approve and sign as a correct record the minutes of the meeting held on 29 June 2017.

Supporting documents:




The minutes of the meeting held on the 26 June 2017 were agreed as a correct record and signed by the Chairman.


Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.



There were no declarations of interest.



Chairman's Announcements

The Chairman will introduce the Announcements included in the agenda and invite any questions.


·        Site Allocation Plan

·        Emergency Plan

·        Bobby Van

·        Public Meetings – Challenges Ahead


Supporting documents:


The Chairman referred to the announcements contained in the agenda.



Updates from Partners

To receive updates from any of the following partners:

Ø  Wiltshire Police

Ø  Dorset and Wiltshire Fire & Rescue Service

Ø  Warminster and Villages Community Partnership

Ø  Town and Parish Councils Nominated Representatives


Some written updates have been received and are included in this agenda.

Supporting documents:


Some written updates had been received before the meeting and were included in the agenda.


Dorset and Wiltshire Fire and Rescue Service


An update was given for the June/ July period noting that 24 incidents had occurred.


The service was currently working with partners to identify vulnerable adults in the area in a project named Pingpoint. Another initiative being carried out was to develop engagement with the homeless.



Wiltshire Police


An update was given on the community policing team which had now adopted a proactive tasking team who could handle complex and high risk issues. The team started in August 2017 and had already saw some good results and put less pressure on the front line policing.


It was noted that crime figures for Warminster Town were higher than normal with theft being the majority of crimes. Crime within the villages was meeting the expected figures with no one majority of crime.


The Area Board was given general safety advice around shopping, personal safety and vehicle safety.


 Every Wednesday at 11am meetings would be held at Trowbridge Police station to discuss on-going issues – partners were encouraged to contact Amy Hardman if they wishes to attend at Amy.Hardman@wiltshire.pnn.police.uk


A question was asked if the community messaging had stopped. It was noted that due to other high priority issues, the community messaging scheme had briefly stopped, although this would pick up again.


Warminster Villages and Community  Partnership


Benchmark of the town would be taking place for the 7th time. The benchmark would compare Warminster to other town of similar nature which would look at the performance of the town and would finish by December with results by March 2018.



Codford Village News

Cllr Tom Thornton will present an update on news in Codford.



Cllr Tom Thornton gave a presentation on news from the Codford village. It was noted that a number of groups had received grants from the area board and due to that  they were able to enhance their provisions and open their facilities to a number of community groups.



Local Youth Network Update

Supporting documents:


It was noted that due to the summer break there had not been a meeting of the LYN. The next meeting would take place on the 10 October.



Community Area Network- Waste Management

Consultation on new Waste Management Strategy


A session as part of the consultation on a new waste management strategy to shape how the Council collects and manages household waste and recycling. The item will include a short presentation, interactive voting to feed into the consultation and time for Q&A.


Martin Litherland (Head of Waste Management) and Vicki Harris (Principal Waste Services Officer) gave a presentation on the waste management strategy for the next 10 years.


An update was given on the refurbishment of the  recycling centres in Warminster. It was noted that  a new contractor would be taking over the management of the centre on the 2 October 2017, which provided an opportunity to look at the layout and how the centre is used.


The Warminster centre and a number around the county would be refurbished with a change of layout and for that to take place the site would need to close for two weeks beginning the 11 October and reopen on the 20 October. During that period of closure alternative sites would be available and more information could be found on the councils website.


Questions were asked about green waste bin accessibility being dangerous and the current issues caused by the popularity of those bins.


It was noted that the refurbishment would involve placing several of the popular bins in different locations on the site to allow better movement through the site and reducing backlog. Accessibility to the current green waste bin on the site would not be changed during this refurbishment as the feedback was too late but the recommendations would be taken into consideration for future refurbishments.


It was agreed that Hills Waste should be thanked for their excellent service over the years in Warminster.



The key points of the presentation were:


·        The need to develop a new strategy on how waste and recycling is collected and managed taking into consideration current challenges and major developments.


·        Performance in figures - 700,00 bins from 215,000 houses were collected fortnightly; in 2016 243,000 tonnes of waste and recycling was managed by the council, a significant decrease since 2014/2015; residents produce 566kg of non recycled waste which most of that could be recycled; 44% of waste is recycled a reduction from 46.5% in 2014/2015 and the amount of waste sent to landfill has decreased from 78%in 2003 to 21% in 2016/17.


·        The budget for waste and recycling in 2017/18 has been reduced to £31.88m, to cover meet this budget charges for non-household waste would be introduced at recycling centres and charges for collection services would include reasonable costs of collection


·        A public consultation was taking place to ascertain the views of residents which will help develop the new strategy. The consultation deadline was the 14 November 2017



A number of questions were asked which focused on: fly tipping, provision for food waste, to explain what non-household items were and using good waste management examples such as Denmark.


It was responded that; fly tipping was being monitored to identify patterns – there had been an increase which was mostly commercial waste; due to the costs no provision was being made for food waste at this time and residents were encouraged to double wrap food waste to avoid maggots; Non-household items included DIY items; the Scandinavian countries waste and recycling  ...  view the full minutes text for item 9.



First World War commemorative tree planting

Jacqui Abbott to give a presentation on a proposal for Wiltshire to plant 10,000 trees to commemorate the centenary of the end of the First World War.


Jacqui Abbott (Community Engagement Manager) introduced the item explaining the project to remember the first world war through community tree planting. The aim was to plant 10,000 trees across the county to represent the soldiers who lost their lives.


The deadline for ordering trees would be November. Groups could order as many or as little amount of trees as they like; they could also specify the type of trees they wished to receive. The planting would take place November 2018.



Health & Wellbeing

i.                    Update

ii.                  Expenditure


Supporting documents:


It was noted that a full report of the Warminster Health and Wellbeing Management Group was included in the agenda.


Keith Humphries had been elected as the chairman of the group.


Carers Champion Bernice Robbins referred to the update included in the agenda which outlined a number of events and actions which had been taken to support carers within Warminster.






Wellspring Warminster was awarded £3284.58 for their community outreach day group.  



Area Board Funding - Community Area Grants

To consider applications for funding from the Community Area Grants Scheme.

Supporting documents:


The area board considered the following applications seeking 2017/18 Community Area Grant funding. Members were invited to ask questions of the applicants. After consideration of each grants it was;




To award Maiden Bradley with Yarnfield Parish Council £1147.50 for a speed indicator devise.



To award Codford Parish Council £5000 for village hall patio doors.



To award Warminster Cricket Club  £3000 for their heating project and recommend applying to the LYN for a further £2000, which had been requested.



To award St Peter & St Paul Parochial Church Council £5000 for their Heytesbury Open Place project.



To award Wellspring Warminster  £1000 for their Wellspring Warminster project.




Warminster Regeneration Working Group

To receive an update.


It was noted the Cllrs Fleur de Rhe-Philipe and Tony Jackson would be meeting with the regeneration team on the 11 October 2017.


A question was raised if the original regeneration working group had been disbanded and if so why had the members not been informed.


It was noted that the members should have been notified as the project no longer existed due to funding issues. Going forward representatives from the Town Council would be useful, although it was not a good idea to raise expectations as it was uncertain what would or could happen.



Community Area Transport Group (CATG)

To consider the recommendations of the Community Area Transport Group contained in the report.

Supporting documents:


The chairman introduced the item and moved the recommendations, after which it was;




To approve the following schemes:


·        4538 Boreham Fields footway / parking improvements £6,000

·        5230 Whitbourne Springs Topo survey £1,250

·        5232 Longhedge / Whitebourne Springs – two way warning signs / markings £ 250

·        5529 Corton / Coombe View Bend Warning signs £1,350


Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.


There were no urgent items.



Future Meeting Dates

The next meetings of the Warminster Area Board will be on:


·         2 November 2017

·         4 January 2018



The next meeting of the Warminster area Board would take place on the 2 November at the Warminster Civic centre.




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