Agenda and minutes

The Chairman will welcome those present to the meeting.

The Chairman welcomed everyone to the meeting of the Special Warminster Area Board.

Apologies for absence were received from:

·         Cllr De Rhe-Philipe

To approve and sign as a correct record the minutes of the meeting held on 11 September 2014 (copy attached).

Decision

The minutes of the previous meeting held on 11 September 2014, were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Cllr Ridout declared a non-pecuniary interest in the LYN item as the temporary Chairman.

In line with Wiltshire Council’s approach with community area grants in respect of urgent matters that may arise from time to time between meetings it is recommended, that the Community Area Manager, in consultation with the chairman of the Local Youth Network and Warminster Area Board, be granted delegated authority to approve expenditure from the youth budget. 

Recommendations:

1.    To adopt the Leader’s Guidance for Positive Activities for young people and Terms of Reference for Local Youth Networks (LYNs) and commence work on establishing a LYN.

2.    That authority is delegated to the Community Area Manager to approve expenditure of up to £1,000 for urgent projects falling between area board meetings.  A report explaining such decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the Warminster Area Board.

3.    That authority is delegated to the Community Area Manager to manage a budget of up to £500 to cover expenditure related to the management of the LYN meetings.  A report explaining such decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the Warminster Area Board.

The Chairman introduced the item and read through the recommendations highlighted in the agenda. Discussions took place on about the administration of payments and about the Warminster locally held pot of money which had centralised that was a separate pot of money that Wiltshire Council held but should be returned to the Warminster Area Board for youth funding.

Decision

1.    To adopt the Leader’s Guidance for Positive Activities for young people and Terms of Reference for Local Youth Networks (LYNs) and commence work on establishing a LYN.

2.    That authority is delegated to the Community Area Manager to approve expenditure of up to £1,000 for urgent projects falling between area board meetings.  A report explaining such decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the Warminster Area Board.

3.    That authority is delegated to the Community Area Manager to manage a budget of up to £500 to cover expenditure related to the management of the LYN meetings.  A report explaining such decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the Warminster Area Board.

4.    Sandra Samuel & the Community Area Manager would look into the Warminster locally held pot of money.

5.    To approve up to £500 expenditure for the management of the LYN meetings.

6.    To discuss the LYN again in January 2015.

To agree proposed projects and funding.

The Warminster Area Board was asked to agree the budget allocation proposals from the Community Area Transport Group (CATG) for the Warminster Community Area.

Decision

To approve the two projects listed in the report for CATG expenditure.

To consider the applications for funding from the Community Area Grants Scheme.

The area board considered the following application seeking 2014/15 Community Area Grant funding:

Decision

Sherrington Parish Council was awarded £120 towards an additional grit bin.

Reason

This application met the grant criteria 2014/2015.

The next meeting of the Warminster Area Board will be held on 8 January 2015.