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Agenda and minutes

Venue: Coronation Hall, East Grafton, SN8 3DB

Contact: Kevin Fielding  (Democratic Services Officer)

Items
Note No. Item

1.

Chairman's welcome and introductions

Minutes:

The Chairman welcomed everyone to the meeting and introduced the Area

Board Members and officers. Cllr Chris Williams - Ludgershall and Perham Down whom was substituting for Cllr Paul Oatway and Laura Kitchener-Pain – Tesco Tidworth were welcomed to the meeting.

2.

Chairman's Announcements

·         What Matters To You Event (JSAS) 19 January 2017.

 

·         Wiltshire Online Programme – Extension of the Basic Broadband Commitment Scheme.

 

·         Helping Wiltshire Council meet the challenges ahead.

 

 

 

Supporting documents:

Minutes:

The following Chairman’s Announcements were noted:

 

·       What Matters To You Event (JSAS) 19 January 2017.

 

·       Wiltshire Online Programme – Extension of the Basic Broadband Commitment Scheme.

 

Cllr Stuart wheeler expressed his frustrations re the lack of progress in the more rural areas of the community area. It was hoped that things would progress over the next six months.

 

·       Helping Wiltshire Council meet the challenges ahead.

3.

Apologies for Absence

Minutes:

Apologies for absence had been received from:

 

·       Cllr Paul Oatway – Wiltshire Council.

·       Ian Gibbons – Wiltshire Council.

·       Peter Deck – Pewsey Parish Council.

·       Alex Carder - Pewsey Parish Council.

·       Marilyn Hunt - Pewsey Parish Council.

·       Tom Brolan – Dorset & Wiltshire Fire and Rescue Service.

 

4.

Minutes

To confirm the minutes of the meeting held on Monday 4 July 2016.

Supporting documents:

Minutes:

Decision

 

·       The minutes of the meeting held on Monday 4 July 2016 were agreed as a correct record and signed by the Chairman.

 

5.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of interest.

 

6.

Area Board delegation to Community Engagement Manager

To consider an updated delegation to the CEM to provide for urgent funding decisions to be taken between meetings of the Area Board.

 

Supporting documents:

Minutes:

Wiltshire Area Boards had previously delegated authority to officers to grant funding from their delegated community and youth budgets in respect of urgent matters that may arise between meetings of the Area Board. It was proposed that this delegation was updated and extended to cover health and wellbeing projects. 

 

Decision

 

·       That the Pewsey Area Board agreed that In order to expedite the work of the Area Board and to deal with urgent matters that may arise between meetings, the Community Engagement Manager, in consultation with the Chairman (or in their absence, the Vice-Chairman) of the Area Board, may authorise expenditure to support community projects from the delegated community grants budget of up to £5,000 in total, youth projects of up to £5,000 in total, and health and wellbeing projects of up to £1,000 in total, between meetings of the Area Board.

 

·       Decisions taken between meetings would be reported to the next meeting of the Area Board explaining why the matter was considered urgent or necessary to expedite the work of the Board and the Cabinet Member for Communities, Campuses, Area Boards and Broadband would also be kept informed of any such decisions.

 

7.

Update on The Vale Health and Wellbeing Centre

Paul Oatway  - lead Area Board representative and Ros Griffiths - Community Engagement Manager.

 

Minutes:

Cllr Stuart Wheeler advised that:

 

·       Plansto delivera brandnew healthand wellbeing centrein Pewseywere well underway followingthe grantingof planningpermissionfor therevisedscheme.  

 

·       Thenew centrewould includea largefitness suite,a new fourlane 25metre pool,a multi­ purpose room availablefor communitybookings andgroup exerciseclasses anda meeting roomspace forcommunity groupsand localevents.Thesefacilities complementtheexisting multi-usegames areaand thedevelopment alsoincorporatesspace foran indoorskate park.

 

·       Thedesign for thenew stateof the artcentre hasundergone anumber ofchanges toensure that it reflectedthe facilitiesneeded inPewsey and waswithinthe budget allocated.These changes, along with the process to procurea contractor, hadresultedin some slippageon theindicativetimescale presentedat the areaboard meetingin March.

 

·       Thatwork willstart onthe newcentre inFebruary nextyear andthe newcentre is planned toopen insummer 2018.

 

·       It was understandthat somecustomers andusers hadalready madealternative arrangementsbased onthe indicative timelinethat wouldhave seenthe centreclose this autumn/winter. Thecampus deliveryteam hadapologised forthe revisionto thetimescales and for any concernor inconveniencethat thishas caused.

 

·       Atotalbudget of£8.4 millionhad beenallocated todeliver thisnew facility andregularupdates would be provided on howthe buildon site wasprogressing at future Pewsey Area Board meetings.

 

·       That Cllr Paul Oatway and Cllr Stuart Wheeler would continue to monitor the project, ensuring that the pressure was kept on to keep the project on track.

 

The Chairman thanked Cllr Wheeler for his update.

 

8.

Partner Updates

To receive any updates from partner organisations:

 

·       Healthwatch Wiltshire

·       Older People’s Champion and Partnership for Older people POPP

·       Pewsey Community Area Partnership

·       Wiltshire Police

·       Wiltshire and Dorset Fire

·       Parish Councils

·       Army Rebasing

·       NHS Wiltshire CCG

 

Supporting documents:

Minutes:

The following Partner updates were given:

 

Wiltshire Clinical Commissioning Group (CCG)

The written report was noted.

 

 

Health Watch Wiltshire – Paul Lefever

 

The written report was noted.

 

 

Wiltshire Clinical Commissioning Group

 

The written report was noted.

 

·       A question was raised from Colin Gale re end of life care.(Question is attached, CEM to raise with CCG).

 

 

Partnership for Older People in the Pewsey Area (POPP) – Rodney Searles

 

The written report was noted.

 

 

Pewsey Community Area Partnership (PCAP) – Dawn Wilson

 

The written report was noted.

 

 

Everleigh Household Recycling Centre update – Colin Gale

 

·       That Tracy Carter - Associate Director Waste and Environment, Wiltshire Council had been unable to attend the PCAP meeting held on Thursday 14th July 2016. PCAP were now growing frustrated.  It was agreed that Cllr Stuart Wheeler would discuss with Tracy Carter and try to get a meeting re-arranged with PCAP.

 

 

Pewsey Parish Council – Curly Haskell

 

·       My Wiltshire App – that some issues were being closed before work was carried out. It was agreed that this would be flagged up to the relevant Wiltshire Council officers/Department.

 

 

 

North Newnton Parish Council

 

The written report was noted.

 

 

Rushall Parish Council

 

The written report was noted.

 

·       Repairs to the Woodbridge Bridge, A345 and the associated road closure and diversions – an update was requested at the next Area Board meeting.

 

 

 

Army Rebasing

The written report was noted.

 

The Chairman thanked everybody for their updates.

 

9.

Road to Rio Summary

Ros Griffiths – Community Engagement Manager.

Supporting documents:

Minutes:

Ros Griffiths - Pewsey Community Engagement Manager advised that:

 

·       The 8 week activity challenge took place from 4 June – 29 July 2016.

 

·       A total of 18,211 people signed up from across the county.

 

·       This was made up of 2,497 individuals, 180 teams and 47 schools.

 

·       In total participants ran, walked, swam or cycled 779,742kms, which is the distance to the moon and back!

 

·       95,114kms was the furthest distance achieved by any community area and is more than twice around the world!

 

·       There were a total of 202 participants from the Pewsey community area, including 6 schools who travelled a combined distance of 75, 551 kms. Pewsey came in third place out of 18 community areas in Wiltshire.

 

·       75% of the individuals that took part from the Pewsey community area achieved the bronze distance or above, with 71% achieving the gold distance

 

A short film was shown highlighting some of Wiltshire’s young people taking on the challenge.

 

The Chairman thanked Ros Griffiths for her presentation and for encouraging community groups and residents to participate. Those who had taken part in the challenge were also thanked and congratulated on their achievements and for producing a fantastic result for the Pewsey community area.

 

10.

Tesco - Community Food Share

Community Champion Tidworth / Marlborough Tesco.

 

 

Minutes:

Laura Kitchener-Pain Tesco, Tidworth – Community Champion advised the Area Board that TESCO were now partnering with Fare Share Food Cloud to launch “Community Food Connection”. This would enable charities and community groups to collect surplus food such as bakery products, fruit and veg at the end of the day for free.

 

Charities and community groups could then provide nutritious meals for vulnerable people and families.

 

The Chairman thanked Laura Kitchener-Pain for attending the Area Board and outlining the scheme to the attention of the Area Board.

 

11.

Grant feedback and review

Cllr Jerry Kunkler.

 

 

Minutes:

Dawn Wilson introduced a DVD film highlighting how the Area Board grant for the East Grafton Half Pipe was being used by the local young people. Dawn Wilson thanked the Area Board and Grafton Parish Council for their support of the project.

 

The Chairman thanked Annie Whitcher – leader of Grafton Youth group for her hard work re the project.

10 mins?

12.

Community Area Grants

To determine any applications for Community Area Grants.

 

Supporting documents:

Minutes:

The Councillors were asked to consider five applications seeking 20016/17 Community Area Grant Funding:

 

Decision

Woodborough Parish Council awarded £333.32 for Woodborough Parish Council - Acquisition of a Digital Projector.

Reason

This application meets the grants criteria and has been classified as a capital project.

 

 

Decision

Easton Royal Village Hall awarded £220 for Easton Royal Village Hall new refrigerator.

Reason

This application meets the grants criteria and has been classified as a capital project.

 

 

Decision

Easton Royal Village Hall awarded £735 for replacement tables and Additional Chairs.

Reason

This application meets the grants criteria and has been classified as a capital project.

 

 

Decision

Pewsey Vale Tourism Partnership awarded £614 for Swan Corner Tourist Information Kiosk.

Reason

This application meets the grants criteria and has been classified as a capital project.

 

 

Decision

Stanton St Bernard Village Hall awarded £940.80 for Stanton St Bernard Queens 90th birthday bench.

Reason

This application meets the grants criteria and has been classified as a capital project.

 



 




13.

Health and Wellbeing Grants

To determine any applications for Health and Wellbeing funding.

 

Supporting documents:

Minutes:

The Councillors were asked to consider two applications seeking 20016/17 Health & Wellbeing Grant Funding:

 

Decision

Bedwyn Community Fun day – 18 September 2016 awarded £2,270

 

Decision

Pewsey Memory Café day trip awarded £590

 

14.

Youth support arrangements and LYN update

Ros Griffiths – Community Engagement Manager.

Supporting documents:

Minutes:

The Councillors were asked to consider three applications seeking 20016/17 Youth Grant Funding:

 

Decision

Cheer Dance:  Sept to Dec sessions awarded £668

 

Decision

Pewsey Youth Group: website development, publicity material, affiliation, training and wages awarded £3,660

 

Decision

Great Bedwyn Youth Group: Printer, speaker, tablet and laptop awarded £850. CEM to confirm whether community grant or youth funding scheme appropriate as capital items only.

 

15.

Community Transport Group - update

Cllr Jerry Kunkler.

Supporting documents:

Minutes:

The Area Board were asked to note the Pewsey CATG notes dated 27 July 2016.

 

Decision

The Area Board agreed an allocation of £2,700 from the CATG fund to implement the reduced speed limit. (Issue 3744 - C195 Marten speed limit assessment).

 

Decision

Great Bedwyn The Knapp - request for new bus shelter. To agree that the Issue be closed

 

Decision

Great Bedwyn Farm Lane – To agree that the Issue be closed

 

Decision

A345 Prospect – bend warning signs – To agree that the issue be closed

 

Decision

The Area Board agreed an allocation of £150 from the CATG fund relocate the sign. (Issue 4467 - A345 Pewsey Rail Station – request for pedestrians in road signs).

 

Decision

C38 Hilcott – speeding between Wilds Farm and Fourways Corner - To agree that the issue be closed

 

Decision

A345 Upavon – request for footway demarcation, on carriageway – To agree that the issue be closed

 

Decision

Hilcott – request for direction signs to the village hall – To agree that the issue be closed

 

The Area Board noted that Burbage Parish Council did not support Issue 4697 - Burbage – request for Speed Reduction Measures and overtaking ban at entrance Goldenlands Farm.

16.

Any Other Business

Minutes:

There was none.

17.

Close

The next meeting of the Pewsey Area Board is scheduled for Monday 31 October 2016.

Colin Gale question

Supporting documents: