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Agenda and minutes

Venue: Shrewton Recreational Hall, The Hollow, Shrewton, SP3 4JY

Contact: Lisa Moore  Democratic Services Officer

Note No. Item



Welcome and Introductions


The Chairman welcomed everyone to the meeting of the Amesbury Area Board and thanked Shrewton for hosting the meeting.


At the Chairman’s invitation, the Councillors introduced themselves.



Apologies for Absence


Apologies were received from:


·        Diane Jenkins

·        Mr & Mrs Allen.



To confirm the minutes of the meeting held on 25 May 2017

Supporting documents:




The minutes of the meeting held on 25 May 2017 were agreed as a correct record and signed by the Chairman.



Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.


There were no declarations of interest.



Chairman's Announcements

The Chairman will introduce the announcements:


·        Site Allocation Consultation

Supporting documents:


The Chairman drew attention to the Draft Housing Site Allocations Consultation report included in the agenda.


Side by Side Project

An introduction to the Side by Side Initiative.


Speaker: Diane Jenkins


This item was deferred.


Shrewton Youth Club - Events and Activities

An update on the programme of events which have taken place.


Cllr Darren Henry informed the meeting that a presentation would be brought to the Area Board later in the year when the youth would be available,


The Youth Club was praised for their positive work.


Packway Update

A representative from Llovals will be present to give an update on the road closure on the Packway.


Tim Munsel from Lovells, gave an update on the road works being carried out on the Packway.


The meeting was informed that from the 14th August to the 26 September a full closure would be in place to complete the bulk of the required work. Following this the packway would reopen under traffic control. Work would be carried out 7 days a week to complete the work as soon as possible.


Due to some near misses the Woodrow road would be closed at the top end.


Questions raised at the meeting included: how school transport would be effected by the works; communication from the MOD had been poor and signage to notify people of the works.


In response to those questions it was noted that: the school bus routes would remain open with a route through Woodhenge; the MOD has a communication strategy in which Lovells is not involved in; Dave Roberts (CEM) had sent the Army Rebasing updates to all parishes and partners and if anyone had not received the relevant information then to contact Dave; a traffic management strategy was in place and signage would be going up.


Updates from Partners and Town/Parish Councils

To receive updates from the Town and Parish Council Representatives, and from other partner organisations, including outside bodies on which the Area Board is represented.



Supporting documents:


The Chairman referred to the updates set out in the agenda and invited further updates from Town/Parish Councils and other Partners, including outside bodies.  It was noted that the preferred option was for written updates, to minimise time spent during the meeting.


Dorset & Wiltshire Fire and Rescue Service


Tom Brolan, District Commander for Amesbury, Pewsey & Ludgershall, referred to a report handed out at the meeting. A statement regarding the fire at Grenfell Tower and the Stay Put Strategy was referred to noting that Wiltshire did not have any highrise blocks.


The Dorset & Wiltshire Fire and Rescue Authority had set out its Community Safety Plan 2017-2021 which could be accessed here; www.dwfire.org.uk/community-safety-plan   


It was noted that some of the appliance availability within Amesbury had been low due to staff numbers. A recruitment drive was in place to recruit more retained fire fighters and if interested more details could be found on the website.


The Safe and Well scheme was explained noting that visits were free of charge, would last around an hour and would cover topics such as using electricity safely; cooking safely; making an escape plan; what to do in the event of a fire and keeping children safe. Martyn Jones was the Safe and Well advisor and could be contacted at martyn.jones@dwfire.org.uk and visits could be booked here: http://www.dwfire.org.uk/news/new-name-new-contact-details-same-service/


Wiltshire Police


Inspector Nick Mawson gave a presentation on the Bobby Van Trust noting that it had been set up to help vulnerable people by visiting their homes to locate any security issues. The Trust were not part of the Police but worked in close partnership. Trained volunteers who specialise in cyber crime, could visit homes to improve digital/ cyber security awareness; cyer and scam prevention advice; support and reassurance and offer basic practical skills.


Referrals could b made by contacting bv.onlinesafety@wiltshire.police.uk or on 01380 861191.


It was also noted in the July report that there had been some complaints on the 101 service as it had some delays. The issues were currently being worked on and recruitment taking place.



Durrington Town Council


In response to the 60 houses due to be built in the area, a pub meeting had been called for the 17th August for all residents and a special meeting in September to respond to Wiltshire Council.



Shrewton Parish Council


It was noted that the Shrewton Recreational Centre and the play area needed attention. The long term plan was to replace the whole site with new play equipment and that local engagement was on-going.   



The Chairman reminded the town and Parishes to inform Dave Roberts (CEM) of event dates as soon as possible to be included on the newsletter and avoid event clashes. Parishes were also encouraged to bring items to the agenda and to shape the meeting how they wanted it.


It was noted that the Parish stewards had been doing a fantastic job and the scheme worked well in the villages.


Health & Wellbeing Group

An update from the lead Member for HWB and to consider any recommendations for funding arising from the last meeting of the group.


Roger Pay from the Link Scheme gave an update on their new vehicle, which was part funded by an Area Board grant. The vehicle was now available for all local link schemes and would be happy to help wheelchair users.



Dr Bill Grummitt from the Salisbury Plain Health Committee, gave an update on the local health provisions. It was noted that the health provisions were under a lot of pressure due to a lack of recruitment and with the army rebasing coming up. 12 practices were vulnerable of closure and were trying to make changes to keep costs down and to keep running. The Bourne Valley GP and Cross Plain Practice would be merging and the Ludgershaw GP would be closed due to doctors being stretched. The current proposals for Durrington would involve the closure of the Durrington and possibly the Shrewton surgeries and moved to premises in Larkhill in 2019.


The decisions were currently taking place so if anyone had any ideas or contacts these should be expressed now for the implementation in 2 years.


Questions focused on: Public transport if the surgeries are moved; would the new army medical centre be just for military and their families and the possibility of getting the bus service extended.


In response to the questions its was noted that: currently the bus services from Durrington and Shrewton was poor; no decisions on public transport had been made and that the army medical centre would be joint owned between the MOD and the NHS and civilians could use the centre.     


The Area Board Members decided to contact the Portfolio Holder about the extended bus service and would keep Dr Grummitt informed.




Cllr Wright informed the meeting that the Health and Wellbeing Group would be focusing on dementia because it was a growing problem and they hoped that the Parishes would get involved with any events or projects that are running. A key worker had now been appointed to the Music Centre and a series of training and cultural events would be set up.


Local Youth Network Update and Youth Activities Grant Applications

An update from the lead Member for Youth, and to consider any recommendations for funding from the LYN.

Supporting documents:


Cllr Henry gave an update on the recent actions of the LYN. It was noted that the top priority of the LYN was to include young people and to look at positive activities. After a advertisement campaign, 6 young people showed an interest to be involved and it was decided, in communication with local schools, to hold the future LYN meetings within the schools.


It was noted that clubs needed to become self-sufficient and could not rely on LYN funding every year.


The board then considered two recommendations for funding from the LYN as detailed in the agenda.


After discussion, it was decided to reduce the funding for both applications by 50%.





The Amesbury Area Board approved the recommendation of the LYN and awarded Wessex Community Action £6500 towards their project.





The Amesbury Area Board approved the recommendation of the LYN and awarded Splash £2900 towards their project.



Update from the Community Area Transport Group (CATG)

To consider an update and recommendations from the Community Area Transport Group (CATG) in relation to the funding available towards Local Transport Projects.


The Minutes of the latest CATG meeting are attached for information.

Supporting documents:


It was noted that the next meeting of the CATG would be held on the 30th October 2017.



To discuss the possibility of holding an annual volunteering award ceremony


Cllr Darren Henry


Cllr Henry introduced an idea to hold an annual award day to recognise volunteers in the community.


Those present at the meeting were positive about the idea noting how well previous award days for volunteers had been.


Community Area Grants

To determine the applications for Community Area Grant funding.


Cllr Fred Westmoreland


Supporting documents:


The Wiltshire Councillors were asked to consider one application seeking

2017/18 community area grant funding:



Woodford Parish council was awarded £750 towards play area equipment.

Reason - The application met the Community Area Grants Criteria 2017/18.


Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.


There were no urgent items.


Future Meeting Dates, Evaluation and Close

The next meeting of the Amesbury Area Board will be held on Thursday 14 September 2017.


It was noted that the next meeting of the Amesbury Area Board would be held on 14 September 2017 at Figheldean Village Hall.


The Chairman thanked everyone for attending.





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