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Agenda and minutes

Venue: Bulford Village Hall, Water Street, Bulford, Wiltshire SP4 9DY

Contact: Tara Shannon  Democratic Services Officer

Items
Note No. Item

7.00pm

1.

Welcome and Introductions

Minutes:

The Chairman welcomed everyone to the meeting of the Amesbury Area Board and thanked Bulford Village Hall for hosting the meeting.

 

2.

Apologies for Absence

Minutes:

There were no apologies for absence.

 

 

3.

Minutes

To confirm the minutes of the meeting held on 24 May 2018.

Supporting documents:

Minutes:

Resolved

 

The minutes of the meeting held on 24 May 2018 were agreed as a correct record and signed by the Chairman.

 

 

4.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Minutes:

There were no declarations of interest.

 

7.05pm

5.

Chairman's Announcements

The Chairman will introduce the announcements and invite any questions.

 

·         Update on the incident in Amesbury and Salisbury

·         UK Youth Parliament Elections and Activity

·         Healthwatch Wiltshire

·         CCG

·         Housing Site Allocations

 

Supporting documents:

Minutes:

The Chairman made the following announcements:

 

·         UK Youth Parliament Elections and Activity

The Chair noted the agenda report on the UK Youth Parliament Elections and Activity and highlighted the campaigns they had chosen;

o   Votes at 16 in all public elections and

o   A curriculum for life.

It was noted that there were 3 divisions, North, East and West. Although there is no South division, Amesbury is part of the East division.

·         Healthwatch Wiltshire

The Chair highlighted the written report in the agenda.

·         CCG

The Chair highlighted the written report in the agenda.

·         Housing Site Allocations

At the Chair’s invitation Cllr Darren Henry gave a verbal update on housing site allocations. It was stated that the draft Wiltshire Housing Sites Plan along with a Schedule of Proposed Changes were endorsed and approved by Cabinet and full Council on 3rd and 10th July respectively. These would now be submitted to the Secretary of State in order to commence the independent examination process. These documents and associated details would be published on the Wiltshire Council website. The Secretary of State would appoint an inspector to consider the plan as well as all the submitted evidence, including the representations received through the formal consultation undertaken in 2017. These would be independently and robustly examined in terms of legal compliance and soundness.  Once adopted, the draft plan would form part of the development plan for Wiltshire.

In response to questions regarding Durrington being considered a large village, rather than part of Amesbury, Cllr Henry stated that there will be a consultation in the autumn on the local plan and that would be the proper medium for the people of Durrington to express their views on this.

·         Update on the incident in Amesbury And Salisbury

The Chair read a brief update on the incident in Amesbury and Salisbury, drawing attention  to two community update meetings that were due to be held in Salisbury on 24 July and Amesbury on 25 July. A book of condolence for Dawn Sturgess was available at the Board meeting for people who wished to sign it. The Chair then introduced Salisbury Area Inspector Pete Sparrow to give an update.

Inspector Sparrow stated that this incident had seen the largest mobilisation of police resources since the Olympics. Due to the incident, the World Cup, President Trumps visit and various other events the force had been extremely busy and working very long hours in order to keep everyone safe. It was confirmed that Public Health England still said the risk to the public was low, this was backed up by the fact that only 5 people in total had been affected throughout the whole situation. The Inspector had been very impressed by the resilience of the community and their kindness to the officers working on cordons.

Questions were received regarding pharmacies in Amesbury. One had been cordoned off as a result of the incident and this left just one functioning pharmacy in Amesbury which was struggling to cope with demand, resulting in  ...  view the full minutes text for item 5.

7.15pm

6.

A303 Update

To receive a presentation on the A303 Stonehenge Supplementary Consultation from a representative of Highways England, including;

·         Change to highway alignment at Rollestone Crossroads

·         Removal of vehicular connection between BOATS 11 and 12 3. Location and scale of Green Bridge 4 (bridge adjacent to A360)

·         Clarification on all changes to the rights of way network.

Minutes:

Chris Jones from Highways England gave an update on the A303 Stonehenge Supplementary Consultation.

 

A statutory consultation had taken place earlier in the year to which they received over 5,000 responses. From these responses Highways England identified three changes to the scheme which they were now asking the public to feedback on as part of a supplementary consultation.

 

The changes being consulted on were:

·         Removing the previously proposed motorised link between Byways 11 and 12 in the Stonehenge World Heritage Site.

·         To widen the green bridge proposed near the existing Longbarrow roundabout.

·         To move the proposed modification of Rollestone crossroads.

 

The supplementary consultation would run from 17 July to 14 August 2018. More information and a feedback form were available on the Highways England website.

 

In response to questions regarding the timing of the proposed works and whether the Rollestone Crossroads element of the scheme could be undertaken first, it was stated that their intention was to do this first. However, due to fixed timescales planning would not be applied for until early 2020.

 

The Chair thanked Chris Jones for attending.

 

 

 

 

 

7.25pm

7.

Updates from Partners and Town/Parish Councils

To receive updates from the Town and Parish Council Representatives, and from other partner organisations, including outside bodies on which the Area Board is represented.

 

·         Wiltshire Police

·         Fire and Rescue Service

·         Town and Parish Councils

·         Lovells – SFA and Army Rebasing

·         MOD

Supporting documents:

Minutes:

The Chairman referred to the updates set out in the agenda and invited further updates from Town/Parish Councils and other Partners.

 

·         Fire and Rescue Services

A verbal update was received from the Wilts and Dorset Fire Service. They had been providing support for the major incident in Salisbury and Amesbury and had been importing cover from other stations to ensure that there was enough coverage for fires. The fire on Salisbury plain was now out. Unfortunately they had been unable to put it out as it was located within a live fire zone where there is live ordinance. Due to the hot weather there was a high fire risk as everything was tinder dry, therefore everyone was urged to take care. The Amesbury station was still recruiting and employers were encouraged to contribute to the community by allowing their staff to be volunteer fire fighters.

 

7.35pm

8.

Waste Services Presentation

To receive an update from Martin Litherland, Head of Waste Services on changes to Waste Collection Services.

Minutes:

Martin Litherland, Head of Waste Services Officer gave a presentation on changes to Waste Services. From 30 July 2018 waste services would introduce interim arrangements to include more recycling; you would then be able to recycle plastic posts, tubs and trays, drinks and food cartons in your blue lidded bin along with the usual plastic and cardboard. These changes would help Wiltshire Council to meet their target of recycling 50% of waste by 2020 and would also help to save energy, reduce costs and reduce landfill. It was anticipated that co-mingling of different materials within recycling bins would be introduced in around May/June 2019. Hills Waste was the new provider of the service.

 

In response to questions it was stated that containers should be washed if possible prior to recycling. There would be stickers placed on bins to advise people of the changes to the service and the meeting was encouraged to advertise changes and encourage recycling. The Waste Department was at present trying to encourage people to recycle rather than using enforcement to penalise those who don’t recycle. The amount of waste going to landfill each year was reducing. A high percentage of Wiltshire’s waste went to an energy plant where it is turned into solid fuel pellets. Collection dates were to remain the same for the present time.

 

The Chairman thanked Martin for his presentation.

 

 

 

 

7.55pm

9.

Evergreen Court - Housing Update

An update from Laura Young, Commissioning Officer, Housing – Strategy and Assets on the progress of Wiltshire Council’s new Independent Living Facility at Archers Gate – Evergreen Court.

Minutes:

An update was received from Laura Young, Commissioning Officer, Housing – Strategy and Assets on the progress of Wiltshire Council’s new Independent Living Facility at Archers Gate – Evergreen Court.

 

60 affordable independent living apartments for the over 55’s were being built in Kings Gate in Amesbury. This was a Wiltshire Council initiative providing an affordable alternative of this sort of housing. 40 of the apartments were available as affordable rent and 20 as shared ownership. The site would include a café/restaurant that would be open to residents and to the wider population. Activity rooms, a communal lounge, laundry facilities, a mobility scooter store and a hair salon would also form part of the complex. Flats would have an alarm system fitted for 24 hour emergency response. Properties would be advertised on Homes 4 Wiltshire and applicants would need to bid for the properties. 21 of the 60 properties had been allocated so far.

 

 

8.05pm

10.

Communities Together

Focusing on working as One Team and Army Rebasing -  especially the  implementation of the required infrastructure and community cohesion.

 

To receive any update from Cllr Graham Wright and Cllr Darren Henry.

Minutes:

Cllr Graham Wright and Cllr Darren Henry gave a brief update on Communities Together. This concept had been launched at the last area board meeting. They had been busy networking and had been talking with welfare teams at Larkhill. Ideas being considered were a park run at Larkhill and a cycle race to Stonehenge via Larkhill. Updates would be provided at future area board meetings.

 

8.10pm

11.

Update from the Community Area Transport Group (CATG)

To consider any updates and recommendations from the Community Area Transport Group (CATG) in relation to the funding available towards Local Transport Projects.

 

The Minutes of the latest CATG meeting are attached for information.

Supporting documents:

Minutes:

The Chair updated the Board on the latest CATG meeting, the minutes of which  were included in the agenda pack.

 

No recommendations had been made regarding funding. However there was a balance of £8858 left in the budget, once all planned works had taken place. A new officer was in place supporting the CATG – Kate Davies, Traffic Engineer.

 

The next CATG meeting would be held on 3 September 2018, 10am, Redworth Centre, Amesbury Leisure Centre, Amesbury.

 

In response to questions as to whether CATG was the forum to request road signs, it was stated that the Parish Council would need to be contacted first, then the request would be referred to CATG and to contact Kate Davies for advice.

 

Resolved

 

To note the CATG report.

   

8.20pm

12.

Health & Wellbeing Group

To receive an update.

 

To take recommendation from HWBG regarding the Older Persons Champion.

 

To note the sustainability report on Farleys Malone (attached) and HWBG recommendation regarding funding.

 

The minutes of the HWBG on 2 July are attached for information.

Supporting documents:

Minutes:

Cllr Wright gave a brief update from the HWBG and thanked those that attended the meeting.

 

The HWBG made the following recommendation regarding the Older Persons Champion (OPC) as Jan Tidd was standing down as OPC.

 

·         The HWBG recommended that the funding allocated for OPC (£1000) could be used to fund other activities and events that the H&WB group found to be important to them.

 

The board considered the sustainability report from Farleys Malone and the HWBG recommendation to award the second tranche of funding (£2,500) as detailed in the agenda.

 

Resolved:

 

To accept the proposal that OPC funding is used for activities the HWBG find important.

 

To note the sustainability report from Farleys Malone and to grant Farleys Malone £2,500.00, the second tranche of the grant funding towards their Community Lunch Club.

 

 

 

 

 

8.30pm

13.

Local Youth Network Update and Youth Activities Grant Applications

To receive any updates from the Local Youth Network

 

To consider the following application for youth grant funding:

 

·         DOCA (Devizes Outdoor Celebratory Arts), £2,500.00 to support their “The Real Kings” project in the Kinds Gate Area of Amesbury.

 

 

Supporting documents:

Minutes:

Cllr Darren Henry gave a brief update regarding the Local Youth Network. The LYN meeting alternate between Avon Valley College and Stonehenge School. Subjects discussed at the last meeting included cyber bullying, keeping safe and leisure. Outcomes from grants that had been awarded the previous year were also presented, lots of good work had been undertaken and positive feedback was received.

 

The Board were asked to consider the LYN recommendation for the following application for youth grant funding.

 

·         DOCA (Devizes Outdoor Celebratory Arts), £2,500.00 to support their “The Real Kings” project in the Kinds Gate Area of Amesbury.

 

Cllr Henry Spoke in support of the application from DOCA and it was;

 

Resolved

 

To award DOCA (Devizes Outdoor Celebratory Arts), £2,500.00 to support their “The Real Kings” project in the Kinds Gate Area of Amesbury, as per the LYN recommendation.

 

8.40pm

14.

Community Area Grants

To determine the following applications for Community Area Grant funding:

 

·         St Giles Church Café, £3,275.00, towards installing a community kitchen

·         Winterbourne Parish Council, £1,488.21 towards installing LED stage lighting.

 

Supporting documents:

Minutes:

Applications to the Community Area Grants scheme were considered.

 

Dave Roberts, Community Engagement Manager advised that the application from St Giles Church Café had been deferred to the next Area Board meeting due to architect’s advice.

 

A representative from Winterbourne Village Hall spoke in support of their application. It was noted that the application was from the village hall, not from Winterbourne Parish Council as stated in the agenda. The application for LED stage lighting formed part of their upgrading of the facility. It was;

 

Resolved:

 

To award Winterbourne Village Hall £1,488.21 towards installing LED stage lighting.

 

 

 

8.45pm

15.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

There were no urgent items.

 

8.45pm

16.

Future Meeting Dates, Evaluation and Close

The next meeting of the Amesbury Area Board will be held on 13 September 2018.

Minutes:

It was noted that the next meeting of the Amesbury Area Board would be held on 13 September at Figheldean Village Hall.

 

The Chairman thanked everyone for attending.

 

 

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