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Agenda and minutes

Venue: Woodford Village Hall

Contact: Jessica Croman  Democratic Services Officer

Items
No. Item

53.

Welcome and Introductions

Minutes:

The Chairman welcomed everyone to the meeting of the Amesbury Area Board and thanked Woodford Village Hall, Woodford School, staff and exhibitors for hosting the Health Fair, noting what a success the event had been. 

 

The Chairman welcomed Cllr Jane Scott, Leader of Wiltshire Council. At the Chairman’s invitation, the Councillors introduced themselves.

54.

Apologies for Absence

Minutes:

Apologies for absence had been received from:

 

·       Mike Franklyn

 

55.

Minutes

To confirm the minutes of the meeting held on 31 July 2014.

Supporting documents:

Minutes:

Decision

The minutes of the meeting held on 31 July 2014 were agreed as a correct record and signed by the Chairman.

 

56.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Minutes:

There were no declarations of interest.

57.

Chairman's Announcements

Supporting documents:

Minutes:

The Chairman drew attention to the announcements included in the agenda which included:

 

·       Wiltshire Fire & Rescue Service wellbeing day

·       A303 update

·       Army re-basing update

58.

Better Care Plan

To receive a presentation from Jane Scott, Leader of the Council.

Minutes:

Cllr Jane Scott thanked the Amesbury Area Board for the invitation. Cllr Scott gave a presentation and showed a video on the Better Care Plan.

 

The Better Care Plan focuses on the needs of the community and delivering services and would set out how Wiltshire Council would deliver health in Wiltshire.

 

David Noyes, CCG Director, informed the Area Board that the Better Care Plan incorporated a variety of stakeholders and was key to delivering integrated services.

 

Questions were asked about reaching hard to find people, the provisions to support them and how the community would be educated. It was noted that in order to reach everyone and provide a neighbourly feel, communities would need to help. The JSA earlier in the year helped pinpoint some key areas which needed help and they are now being actioned. Care co-ordinators who work for GP surgeries will be available to visit patient’s at their homes.

 

Another question was asked about the need to ensure care homes were allocated locally rather than out of the patient’s local area. It was noted that plans were being put into place for that to happen although there was still work to do.

 

The Chairman thanked Cllr Jane Scott, Maggie Rae and David Noyes for their attendance and presentation.

59.

Community Area Grants

To determine any applications for Community Area Grant funding.

 

Supporting documents:

Minutes:

At the Chairman’s invitation, Councillor Fred Westmoreland, Lead member for Grants, introduced this item.

 

Decision

Wings Over Stonehenge Group was awarded £300 towards the repairs to the Hewetson Memorial Stone in Larkhill.

Reason - The application met the Community Area Grants Criteria 2014/15.

 

 

Decision

Our Times Project was refused funding.

Reason - The application was for revenue funding which the Area Board had insufficient funds.

 

 

Decision

Amesbury Brownies was refused funding.

Reason - The application was for revenue funding which the Area Board had insufficient funds.

 

 

Decision

Amesbury Cricket Club was awarded £1194 towards a new bowling machine.

Reason - The application met the Community Area Grants Criteria 2014/15.

 

 

Decision

Stonehenge Traffic Action Group’s application was deferred for the Chairman to make a decision, once he had received notice on the content of the signs to be produced.

Reason - The application met the Community Area Grants Criteria 2014/15.

 

 

Decision

Till Valley Day Centre was awarded £810 for new chairs.

Reason - The application met the Community Area Grants Criteria 2014/15.

 

LATE ITEM

 

Decision

Cholderton Village Hall Committee was awarded £2,474 to automate the village hall clock.

Reason - The application met the Community Area Grants Criteria 2014/15.

 

 

(ACTION: Karen Linaker)

 

60.

Updates from Partners and Town/Parish Councils

To receive updates from the Town and Parish Council Representatives, and from other partner organisations, including outside bodies on which the Area Board is represented.

 

Minutes:

The Chairman referred to the updates set out in the agenda and invited further updates from Town/Parish Councils and other Partners, including outside bodies.  It was noted that the preferred option was for written updates, to minimise time spent during the meeting.

 

Wiltshire Police

 

Inspector Lange gave an update noting the crime levels were down due to a number of repeat offenders being put away.

 

New issues have arisen with youths gathering in large numbers due to the youth provisions being taken away.

 

A question was asked about the tyre ‘slasher’ and if he had been caught. It was noted that he had not been. There had been no tyres damaged for a while but appeared to have started again.

 

Durrington & Larkhill

 

An update was given to say that the areas had been well served by Wiltshire Council and Balfour Beatty.

 

Stonehenge

 

Concerns were raised on the need to renew the local passes as people did not think it was fair. It was noted that Roger Bishop from Amesbury Town Council was working on the issue. The Area Board agreed to write a note showing their support.

 

Bourne Valley

 

It was noted that a meeting would take place on 20 October 2014, 7.30pm at Gomeldon Primary School to discuss flooding issues and prevention.

61.

Day Opportunities Service

To receive a presentation from Diane Jenkins (Head of Service).

Minutes:

A presentation was given on the Wiltshire Day Opportunities Service which gave community based support to adults with learning disabilities in the local communities both individually and in groups. A light touch service is also provided for people with learning disabilities who are independent in the community.

 

It was noted that the scale of the problem was unknown and that the Area Board Members would help raise awareness within the Town/ Parish councils.

 

A question was asked if GPs were able to assist and it was noted that this was not possible at the moment, referral had to be made through social services.

62.

Community Plan Working Group Updates

To receive updates from the following:

 

·       Community Facilities, Health and Well-Being

·       Crime and Community Safety

·       Sport, Leisure and Culture

Ø  The board will be asked to agree a financial contribution to support Amesbury junior football club’s (incorporating players from across the area) temporary use of the 3G pitch at Bulford Camp until the end of the year, on the condition that any monies not used for renting the facilities be returned to the Area Board as of January 2015.

·       Environment

·       Housing, Economic Development, Planning and Tourism

Minutes:

The following updates were given:

 

Community Facilities, Health and Wellbeing

No update.

 

Crime and Community Safety

 

Pub watch has been working successfully and special thanks was given to the Chamber of Trade and the street pastors for their involvement. There were new concerns with anti social behaviour at Harvard park in Boscombe Down and a meeting had been organised to discuss the concerns. There had been two major arson incidents in Amesbury in July and August and a meeting took place on 23 September with the Amesbury Neighbourhood Tasking Group and Police to create an action plan to tackle the issues.

 

£5,000 had been put aside to tackle litter and it was requested that Town and Parish Councils should help. Some businesses in Solstice Park had supported the initiative such as Tesco.

 

Sport, Leisure and Culture

 

The Area Board was asked to agree an emergency financial contribution of £500 for Amesbury FC to use the MOD facilities. This would keep the club going for a further 6 weeks until more permanent provisions would be in place.

 

A suggestion to use the youth funds was discussed and it was agreed that, if they failed to secure youth funds, then the money might be used from the revenue budget.

 

Environment

 

No update

 

Housing, Economic Development, Planning and Tourism

 

Housing panels were being created for various areas and estates which were for the Communities not only Council Tenants. 

63.

Positive Activities for Young People: Leaders Guidance & Terms of Reference

a.     To note that the Area Board now serves as the responsible body for youth activities at a local level

 

b.     To adopt the ‘Leader’s Guidance for Positive Activities’ and the ‘Terms of Reference’ for the Local Youth Network (LYN).

 

c.     To agree to establish a LYN

 

d.     To note the appointment of a new Community Youth Officer for the area, who will be accountable to the board for the delivery of agreed priorities

 

e.     To note the following:

(i)       Part year funding for 2014/15 is £17,543.16

(ii)      Full year funding for 2015/16 is £28.616.92

 

f.      To earmark £7,700 from the 14/15 Youth Budget for a new “Area Board Youth Cafe” initiative

 

g.     To confirm support for the continuation of the Duke of Edinburgh Award Scheme in the area

Supporting documents:

Minutes:

The Chairman referred to the report contained within the agenda pack noting that some actions had already taken place, including the creation of a Local Youth Network and that a Community Youth Officer would be appointed for the Amesbury area. £17,000 would be allocated just for Youth, which will be able to roll over into the subsequent year. The Members discussed the possibility of a youth cafe with two fully qualified paid employees, one to run the cafe and the other to provide and drive the transport and help within the cafe for two evenings a week to start with.

 

Support for the Duke of Edinburgh award was also discussed noting that the group needed support for their first aid courses.

 

It was,

 

Resolved

 

a.    To note that the Area Board now serves as the responsible body for Youth activities at a local level.

b.    To adopt the ‘Leader’s Guidance’ for positive Activities’ and the Terms of Reference for the Local Youth Network (LYN).

c.    Agreed to establish a LYN

d.    Noted the need of an appointment of a new Community Youth Officer for the area, who would be accountable to the Board for the delivery of the agreed priorities once they had been appointed.

e.    i. Noted the part year funding of £17,543.16

ii. Noted the full year funding of £28,616.92

 

The Area Board agreed to earmark £7,700 of the part year funding for the youth cafe project. 

64.

Update from the Community Area Transport Group (CATG)

A full report will be available for the board meeting.  In summary, the CATG met on the 22nd September and were provided with updates regarding ongoing schemes and considered a number of new schemes.  The CATG has £14k remaining in its 2014/15. 

 

The main consideration the board is asked to note from the 22 Sept meeting, is that, in view of the increasing number of communities requesting measures to monitor and calm vehicle speeds, officers have been asked to investigate the feasibility of purchasing 2 new SIDs for this Area, and to assess the implications for their deployment.

Minutes:

The Members discussed purchasing two SIDs and it was decided to allow the CATG to investigate the cost and maintenance costs before purchasing.

65.

Amesbury Shadow Community Operations Board Update

To receive an update from the Chairman of the Amesbury Community Operations Board.

Minutes:

It was noted that Amesbury was not on the priority list for the campus to be built and that there had been a meeting set up to discuss the actions going forward. The Area Board expressed their disappointment at not being included in the current tranche and are looking for clarification. It was decided that Cllr Fred Westmoreland would notify the other members as soon as he is aware of the final decision.

66.

Future Meeting Dates, Evaluation and Close

The next meeting of the Amesbury Area Board will be held a Business Themed meeting on 20 November, 7pm at Antrobus House, 39 Salisbury St, Amesbury SP4 7HH.

Minutes:

It was noted that the next meeting of the Amesbury Area Board would be a business themed meeting on the 20 November, 7pm at Antrobus House, 39 Salisbury St, Amesbury SP4 7HH.

 

The Chairman thanked everyone for attending.