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Agenda and minutes

Venue: Sherston Village Hall, High Street, Sherston, Malmesbury, Wiltshire, SN16 0LH

Contact: Adam Brown (Democratic Services Officer)  Tel: 01225 718038

Note No. Item

7.00 pm


Chairman's Welcome and Introductions

The Chairman will welcome those present to the meeting.


The Chairman welcomed everyone to the meeting of the Malmesbury Area Board


Apologies for Absence

To receive any apologies for absence.


There were no apologies.



To approve and sign as a correct record the minutes of the meeting held on 02 March 2016.

Supporting documents:


The minutes of the meeting held on 02 March 2016 were agreed as a correct record and signed by the Chairman.



Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.


There were no declarations of interest.

7.10 pm


Chairman's Announcements

The Chairman will provide information about:


a)    Consultation: Carers in Wiltshire: Joint Strategy 2016 - 2020

Supporting documents:


The Chairman referred to the announcements included in the agenda pack and drew attention to copies of other reports circulated at the meeting.



The Chairman invited Karen Walters, Community Commissioner (Carers), to share more information on the consultation on the Carers in Wiltshire: Joint Strategy 2016 – 2020.  Karen Walters encouraged everyone to get involved in the consultation process by getting in touch with her on 07876393890, or going online to complete questions at www.wiltshire.gov.uk/portalbefore the deadline on 13 July 2016.  She emphasised that everyone would invariably be a carer at some point in time and it was important that the needs of carers were identified and addressed.




Partner Updates

To receive updates from the following partners:


a.     Wiltshire Police

b.     Wiltshire Fire and Rescue Service

c.     NHS Wiltshire Clinical Commissioning Group (CCG)

d.     Healthwatch Wiltshire

e.     Malmesbury and the Villages Community Area Partnership (MVCAP)

f.      Riverside Centre

g.     Highways

h.     Town and Parish Councils

i.       Health & Wellbeing Champion

Supporting documents:


The Chairman invited updates from Town/Parish Councils and other Partners, including outside bodies.


He drew attention to written updates submitted by Neighbourhood Policing Team, NHS – Wiltshire Clinical Commissioning Group, Healthwatch Wiltshire, Local Highways and Parish and Town Council.


Updates given included the following:




Angus Mcpherson, Police and Crime Commissioner for Wiltshire and Swindon, extended apologies from Sgt. Phil Connors.  Commenting on the report submitted Angus Mcpherson noted that the community speed watch were working closely with the special constabulary and that special constables now had powers to issue tickets and this would deter unnecessary speeding and ensure that speed limits were being adhered to.



Dorset & Wiltshire Fire and Rescue Service:


Darren Nixon, District Commander, Chippenham, Corsham and Malmesbury, introduced himself as the new Station Manager and assured the meeting that he would be presenting detailed reports at subsequent meetings.



Malmesbury and the Villages Community Area Partnership (MVCAP)


A representative of MVCAP announced that the Charity had an A3 printer available to loan out to local organisations.  He also noted that there was a limited amount of money to award to local clubs/organisations looking to start up and the Charity was also happy to help set up websites for any such clubs.



Health & Wellbeing

Ellen Barker introduced herself as the new Health & Wellbeing Champion.

Ms. Barker informed the meeting that her role was about supporting individuals to live independent, happy, healthy and fulfilling lives by offering information on a variety of topics.  She noted that she was keen to work to improve outcomes for people by representing their needs at decision making levels and empowering individuals to make decisions; her role among others also included ensuring sustainability for the group by working with local groups, supporting new activities & projects and sign posting people to other relevant services.







Local Youth Network Update

Xina Hart, Community Youth Officer, will be in attendance to deliver an update on the Local Youth Network (LYN).


Xina Hart, Community Youth Officer, gave a verbal update on Local Youth Network (LYN) activities. She noted that changes were underway regarding LYN officers and how they provide support and she would be furnishing the Area Board with more information in due course once the changes had come through and there was more information.


Xina Hart also informed the meeting about some equipment owned by the LYN which was available to be loaned out. A list of the items of equipment available to loan out would be sent out to all youth organisations and clubs in the community.




Housing - Meeting Local Need

Janet O’Brien, Head of Housing - Strategy and Assets, will be in attendance to provide an update on housing, and work with the Area Board and the local community on the delivery of new housing to meet local needs.


Janet O’Brien, Head of Housing - Strategy and Assets, was in attendance to provide an update on affordable housing in the Malmesbury area.


Ms. O’Brien revealed that the national policy on housing was to increase owner occupation, make best use of existing social housing stock, reduce the burden on the public sector (housing benefit bill), to increase the supply of new homes and to promote independent living in the community. She noted that the basic stock profile for the Malmesbury area was as follows:





Owner Occupation



Social Housing











Out of the 1,395 homes proposed to be built between 2006 and 2026, as at April 2015, 25 new affordable homes had been built. With 1,879 households on the register and the median house price for Malmesbury at approximately £300,000, Malmesbury emerged as one of the relatively expensive places to buy a house.


The next steps for providing affordable housing in Malmesbury area would

involve commissioning research at community area level & agreeing priorities

with local communities and partners to understand local need. There was also

the need to consider options to increase choices for those not able to meet

needs in the open market.


On being questioned about the relatively low number of people purported to be on the register, Ms. O’Brien revealed that the criteria for joining the register had been made tighter and the data had been cleansed,  hence the low figures. She noted that separate registers were kept for different categories of needs.  She emphasised the need for people with housing needs to get registered and acknowledged the concerns expressed about difficulties faced by people on low income and their inability to enter the housing market due to a lack of affordability.





Janet O’Brien noted that the housing strategy would be going to consultation very shortly and would be a more effective tool to work with. She emphasised the need to work with local communities and organisations in order to determine where local priorities lie.


In response to questions posed regarding mechanisms in place for parish and town councils to determine local housing needs, Ms. O’Brien explained that local surveys conducted with Wiltshire Council actually revealed that parish councils had an embedded strategy on planning processes and understanding local needs.


With regard to the projected stock of developments coming into the Malmesbury area Ms O’ Brien informed the meeting that this was going to be phased over the next few years and more detailed information on what was in the pipeline of delivering houses would be supplied. Mention was made of well-known and established developers and other affordable local housing schemes operating in the area.




Community First Responders

A presentation will be delivered by the South Western Ambulance Service NHS Foundation Trust’s Community Responder Officers on the use of defibrillators.


A presentation was delivered by David Wilmot and Jonathan Wardwick-Smith from the South Western Ambulance Service NHS Foundation Trust’s Community Responder Officers.


The meeting was informed that volunteers were trained to attend emergency calls received by the ambulance service and to provide care until the ambulance arrives. Having a trained volunteer in the community who could arrive at an emergency scene in a matter of minutes could and usually made a big difference to patient survival. The organisation set up was described as a community partnership between NHS and local ambulance service trusts.


A physical demonstration of how to use a defibrillator in the event of an emergency was given.


It was revealed that there were just over 100 defibrillator schemes set up in Wiltshire and Community First Responders were looking to recruit more volunteers.  On being questioned about training requirements, the meeting was informed that training usually took two weekends and volunteers were asked to be available for at least 12 hours a week. The minimum age for registering was 18 years and uniforms were also supplied. On being questioned about the 200 metre rule on range of operation it was explained that the 200m rule was a control mechanism and guide for the range of distance within which a defibrillators could be used by a registered volunteer to allow for quick access and use.


For storage, it was recommended that the equipment was kept in an unlocked cupboard and to be checked monthly.


The average cost of defibrillators was estimated to be in the range of £700 - £1,500 depending on the type of scheme signed up. All private owners of defibrillators were encouraged to register their equipment in order to increase chances of accessibility and survival for those very precious moments within which a life could be saved.



Update From Community Engagement Manager

An update will be provided by Ollie Phipps, Community Engagement Manager (CEM) for the Malmesbury community area.


Ollie Phipps, Community Engagement Manager, gave an update on events happening throughout the month and showed two documentary films – one on Dementia aimed at creating awareness and changing the way people think, talk and act about dementia; the other documentary was about people’s experiences of living in Wiltshire and most of the sentiments expressed were positive and complemetnary.


The Big Pledge

The Community Engagement Manager will provide further information on the Wiltshire ‘Big Pledge’ for 2016.

Supporting documents:


The Community Engagement Manager took the meeting through   ‘Road to Rio – The Big Pledge activity challenge’- a series of  sporting activities like running, cycling, walking and swimming simulating similar activities that would be taking place at the Olympic games in Rio.


Mr. Phipps emphasised that teams from all over Wiltshire – businesses, schools, town/ parish councils, community groups, sports clubs and families  were free to register without any charge and  revealed that over 500 people had already signed up to take part in various sporting activity challenges.






Area Board Funding

Councillors will be asked to consider the Community Area Grants report and make recommendations on the applications received:



1.     Malmesbury Town Team: £4,000 requested for the Malmesbury Farmers and Artisans Market


2.     White Lion Recreation Association (WLRA) : £5,869 requested for the White Lion Playground Disabled Wheelchair Swing


Supporting documents:


The Community Engagement Manager, presented the applications for Community Area Grant Funding.


Representatives of the organisations applying were in attendance to present more information to support their applications. The organisations applying for funding were Malmesbury Farmers and Artisans Market and White Lion Recreation Association.





To award  Malmesbury Town Team £4,000 towards the Malmesbury Farmers and Artisans Market.


To award White Lion Recreation Association £5,869 towards a disabled

wheel chair swing.







Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.


There were not urgent items to consider.




The next meeting of the Malmesbury Area Board will be held on Wednesday, 06 July 2016 at 7.00 pm at The Activity Zone, Bremilham Rd, Malmesbury, SN16 0DQ following the Big Get Together event starting at 5.00pm.



The next meeting of Malmesbury Area Board would be on Wednesday, 06 July 2016, at 7.00pm, at The Activity Zone, Bremilham Rd, Malmesbury, SN16 0DQ.


The Chairman thanked everyone for attending.





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