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Agenda and minutes

Venue: Council Chamber - Council Offices, Monkton Park, Chippenham, SN15 1ER. View directions

Contact: Jim Brewster  (Democratic Services Officer)

Items
Note No. Item

7:00pm

1.

Chairman's Welcome and Introductions

Minutes:

The Chairman welcomed everyone to the meeting; members of the public, speakers, officers, representatives and councillors from Parishes, Town and County.

7:00pm

2.

Apologies

Minutes:

Apologies for absence were received from Cllr Baroness Scott of Bybrook OBE, Cllr Clare Cape and Cllr Nick Murry.

 

7:00pm

3.

Minutes

To approve and sign the minutes of the meeting held on Monday 8 October 2018.

                                                                                                 

Supporting documents:

Minutes:

Resolved:

 

The minutes of the meeting held on 8 October were agreed as a correct record and signed by the Chairman.

7:00pm

4.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

Cllr Peter Hutton and Cllr Ross Henning declared interests in Agenda Item 6, The Office of the Police and Crime Commissioner Precept Consultation, as they are both members of The Police Panel.   They would listen to the debate, but not take part in it.

 

7:05pm

5.

Chairman's Announcements

To include:

 

a)    Chippenham Town Council’s Commemorative Tapestry

 

Thanks to Mel Barnett from Chippenham Museum and to Chippenham Town Council for displaying the tapestry

 

b)    Polling District and Polling Place Review

 

There will be a formal consultation period before the review finishes in December 2019.

 

c)    Fly-tipping

 

 

 

 

Supporting documents:

Minutes:

Chippenham Town Council’s Commemorative Tapestry

 

Thanks to Mel Barnett from Chippenham Museum and to Chippenham Town Council for displaying the tapestry which was the product of an imaginative project involving the community and schools in a World War I commemoration.

 

Peter Hutton thanked the Area Board for its support in the project and urged anyone interested in the project or displaying the tapestry to contact him or Chippenham’s Community Engagement Manager, Ollie Phipps.

 

Polling District and Polling Place Review

 

There will be a consultation on access and suitability of Polling Places up to May 2019, followed by a formal consultation on Polling Places and Polling Districts running through June-September 2019.

 

Fly-tipping

 

The Chair asked Parishes and other interested parties to contact him directly with their recommendations for fly-tipping hotspots where newly acquired signs warning of CCTV surveillance could be placed.  

 

Vicky Welsh

 

The Chair made a special announcement extending the Board’s gratitude to Vicky Welsh for the work, commitment and enthusiasm that she has brought to the Board and the community as Community Engagement Manager.  On behalf of the Board, he wished Vicky the very best for the future.

 

 

 

 

 

 

7:10pm

6.

The Office of the Police and Crime Commissioner Precept Consultation

A video OPCC’s consultation on Precept, followed by discussion with Jerry Herbert, Deputy police and Crime Commissioner.

Supporting documents:

Minutes:

A video was shown that set out the OPCC’s case for raising the precept from £15.19 per month to £17.19.   The consultation closed on 31 January 2019, but Jerry Herbert, Deputy Police and Crime Commissioner held a questions and answer session.

 

Cllr Bill Douglas enquired as to the extent of the publicity campaign used to raise public awareness of the consultation, whilst Cllr Ashley O'Neill asked about the extent of efficiency savings alongside rises in the precept.   The Chair asked how an increase of £2 per month could generate the additional capacity cited in the video.

 

Jerry Herbert, Deputy Police and Crime Commissioner agreed that communications can always be improved, and that advice about how to communicate with the public is always welcome.   The communications used to promote the consultation covered community message boards, social media, print, radio and television.   The consultation had enjoyed twice as many respondents than the previous one.

  

The Deputy Police and Crime Commissioner outlined how police budgets had fallen year-on-year for 8 years and that, consequently, reserves had been diminished.   In terms of sufficient finance to add capacity, two key financial factors were outlined; a rise in central government grant and the increase in the precept.  

 

The Chair cited examples where rural policing intelligence can be joined up by engaging with rural communities and expressed concern about staffing levels afforded to rural policing.

 

The Deputy Police and Crime Commissioner stated that although the attendance of uniform officers to Town and Parish meetings was high, the aim was for complete coverage.   The national lead on rural policing, North Yorkshire, had been consulted on rural policing policy.

 

7:40pm

7.

National Armed Forces Day

To consider an updated from the Community Engagement Manager  on preparations for National Armed Forces Day and to consider a funding request to support related events.

 

 

Supporting documents:

Minutes:

Chippenham Community Engagement Manager, Ollie Phipps, gave a presentation on National Armed Forces Day celebrations running over the weekend of June 28 – 30.   The three strands of the project being developed to enable community involvement were – social media content, human poppy and a commemorative tapestry.   The main event was being paid for through sponsorship, whilst community events and activities are being funded by Area Boards.   £1000 is being requested from each Area Board.

 

Cllr Melody Thompson highlighted the importance of this project to Wiltshire communities in integrating military and civilian communities, and went on to ask about the sponsorships in place.   Clllr Peter Hutton highlighted the value of engaging in the Local Youth Network to bolster community engagement.   Cllr Ross Henning sought clarification regarding local expenditure on a county project.

 

The Chippenham Community Engagement Manager stated that Visit Wiltshire were managing sponsorship and that the detail those sponsorship arrangements was not yet in the public domain.   The opportunity to explore how the LYN could get involved was welcomed and the recruitment of a lead artist to raise the quality and develop the engagement in community activity was highlighted.  The events were being funded by Area Boards as a means of driving up community engagement in the events.  

 

Resolved:

 

To approve the allocation of £1000 from Area Board budget to the National Armed Forces day budget.

 

7:55pm

8.

Education and Children's Update

Statutory Consultation opens on vision for special schools

 

Wiltshire Council is welcoming the views of parents, carers, pupils, staff and the public on its vision to transform special needs education. Consultation responses are invited until 1 March 2019

 

St Mary’s Catholic Primary School - Update

 

To update on developments at the school.

 

New proposals to build on successful community model for children’s centre services

 

Wiltshire Council is asking for people’s views on proposals to expand its successful model of providing children’s centre services in local community venues. The consultation will run from 23 January until 20 March 2019.

 

Supporting documents:

Minutes:

Statutory Consultation opens on vision for special schools 

 

The Chair outlined the consultation on special schools that was inviting responses until 1 March 2019.  

 

Cllr Bill Douglas stated that closure of St Nicholas School was going to be unsettling for many and that the Town Council wanted to get beyond immediate responses with a working group.   Cllr Peter Hutton aired the possibility of making the hydrotherapy pool the subject to a community asset transfer.  

 

St Mary’s Catholic Primary School – Update

 

Following initial Ofsted report in the summer 2018, a ‘Post Inspection Action Plan’ was submitted to Ofsted.   Ofsted responded to that action plan by declaring St Mary’s to be ‘fit for purpose’.   A Head Teacher has been seconded to support the school for two days per week.   In addition, there has been specific subject support in both English and Maths.   These measures were subject to a public meeting to which some 22 members of the public attended.  The support was subject of a review meeting held on 15 January and the school looks forward to Ofsted’s next monitoring visit.

 

Children’s centre services

 

Wiltshire Council is asking for people’s views on proposals to expand its successful model of providing children’s centre services in local community venues. The consultation will run from 23 January until 20 March 2019.

 

 

 

8:10pm

9.

Local Youth Network

To consider the following application for youth grant funding:

 

·       Riverbank studios                         £4000.00

·       Thrive / Mind Reset                      £1750.00

·       Photo Club                                   £1150.00

·       Wiltshire Outdoor Learning team  £1500.00

·       Blue Bus                                      £1000.00

Supporting documents:

Minutes:

Cllr Peter Hutton paid tribute to Richard Williams, who has left the LYN, and invited a representative of Open Blue to outline their work.   Open Blue outlined the work they do in touring a double decker bus with a café, public wifi, lounge games and a range of other activities that provide a mobile focal point for local communities.

 

The Chair thanked the LYN, noted the value of its work and urged it to maintain its impetus.

 

Resolved:

 

The following funding requests were approved

·       Riverbank studios £4,000.00

·       Thrive / Mind Reset £1,750.00

·       Photo Club £1,150.00

·       Wiltshire Outdoor Learning team £1,500.00

·       Open Blue, Blue Bus £1,000.00

 

8:20pm

10.

Funding

a.    Community Area Grants

To consider the following applications:

 

i)               Sutton Benger Parish Council Sutton Benger MUGA Refurbishment of sports equipment £900.00

 

Grants application packs are available from the Community Area Manager or at:

www.wiltshire.gov.uk/areaboardscommunity grantsscheme.htm

 

b.    Area Board Projects

To consider the following applications:

 

i.      Councillors Peter Hutton & Howard Greenman          Support for Community Safety in Chippenham Community Area     £3,200

 

Supporting documents:

Minutes:

The Area Board considered the following applications to the Community Area Grant Scheme

 

·       Sutton Benger Parish Council, MUGA Refurbishment of sports equipment, £900.00.   Nicola Hayward spoke to the application and outlined the value of the facilities to the community and the need for investment to keep those facilities up to standard.

 

·       Councillors Peter Hutton & Howard Greenman, Support for Community Safety in Chippenham Community Area, £3,200.00

 

Resolved

 

The Area Board approved funding from the Community Area Grant Scheme for

 

·       Sutton Benger Parish Council, MUGA Refurbishment of sports equipment, £900.00

 

·       Councillors Peter Hutton & Howard Greenman, Support for Community Safety in Chippenham Community Area, £3,200.00

 

 

8:30pm

11.

Town, Parish and Partner Updates

 

a) Parish and Town Councils

 

b) Parish Forum

 

The next Forum Meeting is 20th Feb. 

 

c) Parish Council’s update

 

An update from Kington Langley Parish Council – paper attached.

 

d) Wiltshire Clinical Commissioning Group (CCG)

 

Update attached.

 

e) Healthwatch

 

Update attached.

 

f) Wiltshire and Dorset Fire and Rescue Service

 

Video presentation.

 

g) Community Policing

 

Update attached.

 

 

 

 

Supporting documents:

Minutes:

Updates from partners were received as follows:

 

                        I.         Parish Forum - the next meeting was noted as 20th Feb

 

                      II.         Parish Council’s update - an update from Kington Langley Parish Council was noted

 

                     III.         Wiltshire Clinical Commissioning Group (CCG), update noted.

 

                    IV.         Healthwatch, update noted.

 

                      V.         Wiltshire and Dorset Fire and Rescue Service, video screened.

 

                    VI.         Community Policing, update noted.

 

8:40pm

12.

Community Area Transport Group (CATG)

To consider the report arising from the last meeting of the CATG and any recommendations within.

Supporting documents:

Minutes:

The Chair drew the Area Boards attention to three recommendations from the Community Area Transport Group (CATG) report Action Tracker/Notes Log dated 22 January 2019.

 

Cllr Peter Hutton asked that the Area Board be updated as to the intended dates for planned major maintenance effecting Chippenham High Street in 2019-20.

 

 

      I.         CATG recommendation 7.11 – Chippenham Area Board elevate issue 6140 to Priority One and allocate £3,000 to install a 20mph limit conditional upon a contribution of £1,000 from North Wraxall Parish Council.

 

    II.         CATG recommendation 7.12 – Chippenham Area Board elevate issue 6431 to Priority One and allocate £1,125 to install new signs conditional upon a contribution of £375 from Kington Langley Parish Council.

 

   III.         CATG recommendation 7.13– Chippenham Area Board elevate issue 6433 to Priority One and allocate £525 to install new signs conditional upon a contribution of £87.50 from Kington Langley Parish Council and a contribution of £87.50 from Langley Burrell Parish Council

 

Resolved:

 

The CATG recommendations 7.11, 7.12 and 7.13 were approved.

 

13.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

There were no urgent items.