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Agenda and minutes

Venue: Cricklade Town Hall, High St, Cricklade SN6 6AE

Contact: Alexa Smith  (Democratic Services Officer)

Items
Note No. Item

6.30 pm

1.

Election of Chairman

To elect a Chairman of the Area Board for the forthcoming year.

Minutes:

The Democratic Services Officer sought nominations for the position of Chairman of the Royal Wootton Bassett and Cricklade Area Board for the 2013/14 forthcoming year.

 

Decision

Councillor Allison Bucknell was elected Chairman of the Royal Wootton Bassett and Cricklade Area Board for the 2013/14 forthcoming year.

 

Councillor Bucknell in the Chair.

2.

Election of Vice Chairman

To elect a Vice Chairman of the Area Board for the forthcoming year.

 

Minutes:

The Chairman sought nominations for the position of Vice Chairman of the Royal Wootton Bassett and Cricklade Area Board for the 2013/14 forthcoming year.

 

Decision

Councillor Mollie Groom was elected Vice Chairman of the Royal Wootton Bassett and Cricklade Area Board for the 2013/14 forthcoming year.

6.35pm

3.

Chairman's Welcome and Introductions

Minutes:

The Chairman welcomed everyone to the meeting of the Royal Wootton Bassett & Cricklade Area Board and noted it was great to see some new faces at the meeting. The Chairman thanked the previous councillors for all their time and effort over the last four years and the current councillors and officers introduced themselves. Councillor Bucknell explained that sheets were available at the meeting for those present to add their thoughts on the area board for its development in the future and to leave any questions they would like to be answered.  

6.45pm

4.

Apologies for Absence

Minutes:

Apologies for absence were received from Graham Blunden and Tim Webb (Lyneham and Bradenstoke Parish Council).

5.

Minutes

To approve the minutes of the meetings held on 23 January 2013 and 27 February 2013. 

Supporting documents:

Minutes:

Decision

The minutes of the meeting held on 22 May 2013 were approved as a correct record and signed by the Chairman.

 

Councillor Lay clarified that the toolkit regarding dog fouling, as discussed under agenda item 8iii, had not been produced by the dog fouling task group but by Wiltshire Council Public Protection Team.

 

 

6.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of interest.

6.50pm

7.

Wiltshire - The Wider Picture

News and information on what’s going on in your local community and across the county:

 

i.          Wiltshire Local Transport Plan 2011-2026: Further Consultation (attached)

ii.          Royal Wootton Bassett and Cricklade Towns and Villages Trail Leaflet (attached)

iii.          Revised Multi-Agency Thresholds for Safeguarding Children (attached).

 

 

Supporting documents:

Minutes:

The Chairman provided information about the topics below, as in the agenda pack.

 

i.                 Wiltshire Local Transport Plan 2011-2026 – There was the opportunity to make comments on a further four sub-documents of the Wiltshire Local Transport Plan 2011-2016; car parking strategy, freight strategy, public transport strategy and road safety strategy. Please see the consultation portal on the Wiltshire Council website.  

ii.                Royal Wootton Bassett and Cricklade towns and villages trail leaflet – Charlotte Rogers-Jones was the new Town Clerk for Cricklade Town Council. Leaflets had been circulated at the meeting regarding the trail which covered the surrounding local parishes. The guide had been produced by VisitWiltshire with the support of the Royal Wootton Bassett and Cricklade Area Board. There was also a website with the opportunity to showcase local events taking place and attractions, please see the following link for more information: visitwiltshire.co.uk.       

iii.              Revised multi-agency thresholds for safeguarding children - a review of guidance on safeguarding thresholds had been undertaken jointly by the Wiltshire Safeguarding Children Board and the Wiltshire Children and Young People’s Trust. Working in close collaboration with partner agencies Wiltshire Council had taken the opportunity to consider how to make integrated working and early intervention more effective to improve outcomes for children and young people. The revised document could be found at www.wiltshirepathways.org and views were very welcome and could be sent to pathways@wiltshire.gov.uk. 

6.55pm

8.

Local Highways and Streetscene Service

To introduce the local community co-ordinator for the Local Highways and Streetscene Service, Matt Perritt.  

Minutes:

Steve Cross gave an update on the changes to the local highway and streetscene service. The staffing structure had been changed to reflect the new highway and streetscene contract, which commenced on 1 June 2013. The new contract would be for one provider to take the place of the five previous providers. There would be a community team to find and fix issues and one point of contact for town and parish councils. He introduced Matt Perrott, the new community coordinator, and Malcolm Beaven, the highways and streetscene engineer for the Royal Wootton Bassett and Cricklade community area and for one other community area.

 

This was followed by the opportunity to ask questions. Invitations had been sent to town and parish councils inviting them to a community event on 5 June 2013 at 6.00pm at the Monkton Park office. It was noted the grass cutting operations team were changing with the new contract and the intention was to pick up litter before the grass verges were cut.

 

7.00pm

9.

Area Board Funding 2013/14

i.          To receive information on the Area Board’s funding schemes for 2013/14 and how you can apply. Presentation by Penny Bell, Community Area Manager.

 

ii.          To consider applications for funding made to the Area Board’s Community Area Grant Scheme:

 

Royal Wootton Bassett Rugby Club – seeking £4,750 towards the creation of a footpath around the sports ground, conditional on the balance of funding being in place.

 

To ask councillors to consider the following amendment to the Community Area Grant that was awarded to Purton Institute and Village Hall Charity at the meeting on 27 February 2013:

 

Purton Institute and Village Hall Charity – to approve that the funding previously awarded be used for the replacement of one window and the repair of three windows, instead of the original proposal to replace all four windows, conditional on the difference in funding being returned to Wiltshire Council.

 

Item No.xx

 
.

                                                               

Supporting documents:

Minutes:

Penny Bell, the Community Area Manager explained there had been some changes to the Community Area Grant Scheme for 2013/14. There was up to £5,000 available for community projects linked to local priorities. Main changes to the scheme were that up to £500 for projects required no match funding, up to 50% of total projects where they exceed £500 required match funding, all applications would now be submitted online and funding was available for capital projects only.

 

The Community Area Manager described the difference between capital and revenue projects and this was followed by a short exercise regarding whether a project was a capital or revenue one.  

 

The area board councillors were then asked to consider the following applications made to the Community Area Grant Scheme 2013/14:

 

Decision

Royal Wootton Bassett Rugby Club were awarded £4,750 towards the creation of a footpath around the sports ground.

 

Reason

The application met the Community Area Grant criteria 2013/14 and the application demonstrated a link to the Northern Community Area Plan 2005-2015 and to the Wiltshire Council and area board priorities to create a legacy of the 2012 Olympic and Paralympics Games.

 

An amendment to the Purton Institute and Village Hall Charity grant was noted in that the group had been unable to replace the four windows concerned due to conservation issues.

 

 

 

7.20pm

10.

Appointments to Outside Bodies and Working Groups

To confirm membership of Outside Bodies and Working Groups and to confirm Terms of Reference for Working Groups.

Supporting documents:

Minutes:

Decision

The appointments to outside bodies would be as below for 2013/14:

 

C&DCA (Cricklade Leisure Centre) – Councillor Jones

Community & RAF Fairford Liaison Group – Councillor Jones

Neighbourhood Planning Forum – Councillor Gull

Royal Wootton Bassett Youth Advisory Group – Councillor Champion

Purton and Cricklade Youth Advisory Group – Councillor Lay

Lyneham Steering Group – Councillor Bucknell

 

Decision

The appointments to the Community Area Transport Group (CATG) would be as below for 2013/14:

 

Area board councillors x 6

Nominated parish and town council representatives x 13

Adrian Hampton, Spencer Drinkwater, Steve Hind, Malcolm Beaven, Matt Perrott – Wiltshire Council Highways Team Officers (non-voting)

Penny Bell, Community Area Manager (non-voting).

 

Decision

The terms of reference for CATG were agreed, as included in the agenda pack.

 

Decision

The appointments to the Royal Wootton Bassett Shadow Community Operations Board (SCOB) would be as below for 2013/14:

 

Rachel Goff (Wiltshire Council officer - transformation)

Councillor Hurst - area board councillor

Town/parish council representative

Education and young people representative

Wider community representative

User and community group representatives x 3

 

Decision

The terms of reference for the Royal Wootton Bassett SCOB were agreed, as included in the agenda pack.

 

Decision

The appointments to the Cricklade Shadow Community Operations Board (SCOB) would be as below for 2013/14:

 

Rachel Goff (Wiltshire Council officer - transformation)

Councillor Jones - area board councillor

Town/parish council representative

Education and young people representative

Wider community representative

User and community group representatives x 3

 

Decision

The terms of reference for the Cricklade SCOB were agreed, as included in the agenda pack.

 

Decision

The appointments to the dog fouling task group would be as below for 2013/14:

 

Area board representative and task group lead - Councillor Jacqui Lay

Town/parish council representatives.

 

 

7.25pm

11.

Spotlight on Parishes and Partners

To receive updates from our key partners, including:

 

       i.          Parish and Town Councils – to include an elections round-up

      ii.          Wiltshire Police

    iii.          Wiltshire Fire and Rescue Service (attached)

    iv.          Military Civilian Integration Partnership (attached)

     v.          Defence Technical Training

    vi.          Health Services (attached)

  vii.          Community Area Young People’s Issues Group (CAYPIG)

 viii.          Neighbourhood Planning Working Group

    ix.          Community-Led Planning Steering Groups

     x.          Chambers of Commerce/Business Associations

    xi.          Community Groups

  xii.          Housing Associations.

Supporting documents:

Minutes:

Updates from partners were received as follows:

 

i.          Parish and Town Councils 

A short update on the elections was provided. Broad Town Parish Council reported they had a new Chairman in Stuart Hinson. Cricklade Town Council reported that five councillors had stood down and he thanked them for their excellent work for the community. There was a new Chairman and Vice Chairman and one vacancy remained. There had not been an election in Latton. There had not been an election in Lydiard Millicent and Tim Blackmore was the new Chairman. Lydiard Tregoze Parish Council had a co-opted new member. Lyneham and Bradenstoke Parish Council had held a contested election and had six new members and a new Chairman. There had not been an election in Purton however there was a new Chairman and Vice Chairman. Tockenham Parish Council had one new member and were yet to hold their first meeting. Royal Wootton Bassett Town Council had six new councillors and a new Mayor, Linda Frost.    

 

ii.          Wiltshire Police

The written update was noted. Inspector Martin Thompson introduced himself and highlighted there had been a spate of thefts of heating oil. Enquiries were ongoing and advice on improving the security of oil tanks was available from the Wiltshire Police website.

 

iii.          Wiltshire Fire and Rescue Service

The written update was noted. Mike Franklin explained a new combined fire authority would consider the Integrated Risk Management Plan, which would be circulated in due course. Mike stated the service had were meeting rooms which were available for the community to hire, free of charge. If you would be interested in using the rooms, please contact Mike at michael.franklin@wiltsfire.gov.uk. 

 

iv.          Military Civilian Integration Partnership

The written update was noted. Attention was drawn to the planning application going ahead at the end of May 2013. A meeting was being convened for interested parties and for people to make comment.

 

vi.          Health Services

The written update was noted.

 

vii.          Neighbourhood Planning Working Group

Councillor Groom reported that lots of activity had been taking place in the parishes and that consultations regarding the neighbourhood plans would be starting soon.

 

viii.          Community Groups

Eighteen months ago Jenner Hall had first been awarded funding from the Royal Wootton Bassett and Cricklade Area Board for a new roof. They had since received further funding this year and were to hold an event to celebrate the facility being completed on 24 May 2013. The area board were thanked for their support.

  

ix.          Housing Associations

Officers from GreenSquare introduced themselves and explained they were keen to network and to work with the area board to address any issues relating to their fair number of homes in the community area.   

 

7.50pm

12.

Task Group Reports and Decisions

To consider reports from the following task groups and make any necessary decisions:

 

      i.        Community Area Transport Group

    ii.        Cricklade Shadow Community Operations Board

   iii.        Royal Wootton Bassett Shadow Community Operations Board

   iv.        Dog Fouling Task Group.

Minutes:

Updates were received as follows:

 

i.          Community Area Transport Group

The group would next convene in June.

 

ii.          Cricklade Shadow Community Operations Board

The board had nothing to add to the written update provided.

 

iii.          Royal Wootton Bassett Shadow Community Operations Board

The board reported they had a new Chairman in Michael Leighfield.

 

iv.          Dog Fouling Task Group

Councillor Lay noted that suggestions to improve the issue of dog fouling would be sent to town and parish councils. Information would then be collated and brought back to the area board. There had been several successful prosecutions reported recently in the press and new representatives had been appointed to the task group from Cricklade and Royal Wootton Bassett.

 

 

8.00pm

13.

Evaluation and Networking Opportunity

People are invited to stay behind after the meeting to network.

Minutes:

The Chairman thanked everyone for attending the meeting. The next meeting of the Royal Wootton Bassett & Cricklade Area Board would be held on 24 July 2013 at Lyneham Primary School.

 

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