Agenda and minutes

The Chairman, Councillor Ricky Rogers welcomed everyone to the meeting of the Salisbury Area Board and invited the members of the Board to introduce themselves.

Apologies for absence had been received from:

·       Mike Franklin – Wiltshire Fire & Rescue Service

To confirm as a correct record, the minutes of the last meeting held on Thursday 9 January 2014.

Decision

The minutes of the meeting held on Thursday 9 January 2014 were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

The following declarations of interest were received:

Cllr’s Dalton, Tomes and Clewer declared a non pecuniary interest in item 9 – Salisbury Gateway Sainsbury’s Development, as they are all members of the Southern Planning Committee. They noted that if the application came before the Southern Planning Committee, they would look at it afresh.

Cllr Douglas declared a non pecuniary interest relating to item 14 – Community Area Grants, applications by Cicatrix and Casa de Samba, as she knows the applicants.

Cllr McKeown declared a non pecuniary interest relating to her membership on the Transport and Health Study Group.

Note: All of the standard interests declared by each Board member can be viewed online at: http://cms.wiltshire.gov.uk/mgMemberIndex.aspx?bcr=1

The Chairman will give an update on outcomes and actions arising from previous meetings of the Area Board, including:

·       Market Square – works complete, parking enforcement, review in Sept/Oct

·       Maltings and Central Car Park – Special meeting Thursday 17 March

·       What matters to you? Conference at the Arts Centre 27 March

Market Square

The works were now complete. The Board would form a working group, consisting of Cllr Brian Dalton as Chairman, with 2 other  Board members and the Leader of Salisbury City Council to carry out a review of the project.

Councillor Clewer noted that the Market Place was not yet finished, as the Heritage Trail and Stocks were still to be installed in May, which had always been the case. Once this work had been carried out the Market Place would be finished.

Action: CAM to liaise with Cllrs and SCC to form a working group.

Central Car Park and Maltings

The Area Board would hold a special meeting on Thursday 17 March, 7.00pm at South Wilts Grammar School, where they would receive a presentation on the outline proposals for the redevelopment of the Central Car Park and Maltings in Salisbury.

What matters to you?

The ‘What Matters to You’ conference at the at the Arts Centre on 27 March 2014 had received a lot of interest, all of the places available had now been allocated.

Flooding

A group had been set up to look at some of the issues which had occurred during the recent flooding, it was hoped that actions could be taken to alleviate the same problems from arising in the future.

a.     Salisbury Vision – written paper attached

b.     Salisbury Area online Issues:

Detailed information on the progress of individual issues is available on the council’s website.  Go to www.wiltshire.gov.uk/areaboards and click on “Track your community issues”.

c.     Online Consultations:

For information and to take part in current consultations, follow the link:

http://www.wiltshire.gov.uk/council/consultations.htm

d.     High speed broadband – paper attached

e.     Housing allocations policy – paper attached

f.      Licensing – Impact area – paper attached

The Board noted the following information links and written papers included in the agenda:

a.     Salisbury Vision – written paper attached

The Chairman had attended the Salisbury Vision meeting; he noted that the Vision was currently in the process of recruiting a new Chairman. Notes taken at the group themed meetings would be circulated to the Board members for information.

b.     Salisbury Area online Issues:

Detailed information on the progress of individual issues is available on the council’s website.  Go to www.wiltshire.gov.uk/areaboards and click on “Track your community issues”.

c.     Online Consultations:

For information and to take part in current consultations, follow the link:

http://www.wiltshire.gov.uk/council/consultations.htm

d.     High speed broadband – paper attached

e.     Housing allocations policy – paper attached

f.      Licensing – Impact area – paper attached

To note the attached written updates and to receive any verbal updates from representatives of partner organisations present.

a)    Salisbury City Council

b)    Laverstock and Ford Parish Council

c)    Police

d)    Fire

e)    NHS

Salisbury City Council (SCC) - Andrew Roberts, Leader of SCC

• Following the by-election in January, Patricia Fagan was elected as Councillor for St Martins and Cathedral.
• The budget had been set for 2014/15.
• There would be no charge for all sports pitches from the start of the cricket season.
• Following the completion of the works to the market square, many new markets were planned, including farmers and artisans markets and a teenagers market.
• SCC would be happy to take part in the review of the market square works later in the year.
• SCC had formed views on parking arrangements and charges.
• The crematorium had now reopened.

Laverstock and Ford Parish Council – David Law

Nothing to report.

Police – Inspector Andy Noble

• Movement from the Wilton Road site to Bourne Hill would start in early June.
• The Response teams would move to Amesbury in late June.
• The rank of Chief Inspector would be removed from the structure.
• The Salisbury custody suite would close on 27 June 2014.
• Superintendant Charlie Armstrong would be responsible for all business matters in Salisbury, Amesbury and Warminster.
• Inspector Noble would be moving to a new post serving Superintendant Armstrong by June. His replacement would be Inspector Dave Minty.

The Area Board has requested a presentation on the current consultation on options for the future provision of services and activities for young people in Wiltshire and to draw attention to the formal consultation arrangements.

Councillor Richard Gamble, Portfolio Holder for Schools, Skills and Youth

Councillor Richard Gamble, portfolio holder for Schools, Skills and Youth, delivered a presentation on the current consultation options for the future provision of services and activities for young people in Wiltshire.

Why the need for a review

A report was submitted to Cabinet on 21 January, which covered a number of issues. It had been 10 years since the current service was established, it was necessary to respond to the changing needs of young people.

Support needed to be targeted at those that need it most, currently the minority of young people access council provision, whilst many others access voluntary, community or commercial outlets.

Campuses  would provide new opportunities across the county, the first campus opens in Corsham in June 2014.

As part of the budget setting on 25 February, it was recognised that some funding currently being spent on Integrated Youth Services would need to be saved. There would be no changes to the Youth Offending Service, Motivate or NEATS.

The Council has a statutory duty to secure access to leisure-time activities for young people. Currently, these services are provided through a range of open access youth development service across the county, with a mix of centre and street-based youth work.

The Department for Education updated the statutory guidance, with there being new focus for councils to enable services, rather than deliver direct provision, and to enhance the role for voluntary and community sector services.

The number of young people –using the current integrated youth services was  3,356. In 2012/13, the Salisbury Area Board was allocated £7,825 for youth initiative projects. This was then added to by the Board and a total of £13,750 was awarded in grants during the year.

Future provision will offer sustainable help, support and resource to target the young people who need it most. Opportunities would be made available for moreyoung people to access activities. The four options out for consultation are:

1.     Retain the current in-house service but reduce the cost

2. Outsource the service  
3. Encourage and support staff to form a Public Service Mutual

4.     Develop a community led approach

It is recognised that each community area has its own needs, and existing resources vary. Working with people locally will help to assess the needs for the Salisbury community area.

Young people have already said that that they wish to be more involved in the choices of services available to them. It had also been raised that transport was a fundamental issue in accessing services.

Chris Baker from Spark Radio and Grosvernor  House

The views of the young people had been filmed and made into a DVD. In addition a petition had been signed by over 5,000 people.

Youth Wiltshire had spoken to young people across the county, feedback indicated that they were surprised and shocked by the proposals, which they felt had not been properly explained to them.

One 13 year old commented that the questions were sculpted and leading, so that the council got the answers they wanted.

It  ...  view the full minutes text for item 8.

To receive a presentation from the ‘Salisbury Gateway’ Project Team.

In attendance: Tom Selway, Ian Culverhouse, Ross Castle and Martin Knowles

The Board received a presentation from the ‘Salisbury Gateway’ Project Team on the proposed plans for a Sainsbury’s store on the Southampton Road.

Following the public exhibition in July 2013, it had been realised that some changes would be required to the original scheme. The new scheme had been much influenced by feedback received.

The new scheme would provide 400 jobs and works on the site would include:

·       Unlocking new views of Salisbury Cathedral and public access to the wetlands area, which would be reinstated on the south-western side of the site.

·       Linking of water management on site with recreating the water meadows.

·       Protection of local wildlife and enhancement of the environment.

·       Improvements to Southampton Road, with widening to Bourne Roundabout, to improve traffic flow.

·       Implementation of a new bus stop near the store entrance.

·       Improvements to pedestrian and cycle routes.

·       Underground tanks and treatment trains to process heavy rain fall, in a controlled manner back into the River Avon.

Comments and questions were received, these included:

·       In the original scheme, a remodelling of College roundabout was included, is this still included in the new scheme? Answer: The Highways Agency was not in favour of that remodelling, but with the remodelling at the Bourne roundabout, we can maintain improved travelling times.

·       Have you calculated the impact that this store would have on the city centre small businesses? Answer: It is part of the requirements for us to carry out a retail assessment survey. The bulk of the impact will be on the Tesco store opposite the site, and Waitrose.

·       The other developments close by to the site are dates and in need of a revamp or need to be removed. Answer: We did try to purchase the B & Q site when it was for sale, however we were outbid. We are hoping that the quality of our store will encourage others to revamp.

·       As part of your scheme could you make some contribution towards the park and ride, so that we could reduce the parking charges in the town? Answer: There will be a contribution.

·       The problem with this site is the road. The traffic is backed up along the road every home time and worse on weekends. New houses will bring more people wanting to do their weekly shopping, but there are no alternatives on the other side of the city. That is where we want a new store.

·       The more people using the Southampton road means there will be more using Laverstock and Ford as a rat run. Answer: The way to improve traffic along Laverstock is to improve the traffic on the Southampton road.

·       It looks like a brilliant scheme, but it’s in the wrong place. We need a store near the new housing developments, Hampton Park II, Fuggleston, or Netherhampton Road. Answer: We are not aware of a suitable site on the other side of town. It is part of Sainsbury’s plan to look at options on that side  ...  view the full minutes text for item 9.

To consider the recommendations and note the actions arising from the last meeting of the CATG, which took place on 7 February 2014, as detailed in the attached paper.

The Board noted the actions arising from the last meeting of the CATG, which took place on 7 February 2014, and considered the recommendations as detailed in the paper attached to the agenda.

Cllr Clewer noted his concern  that the Devizes road crossing scheme had not been approved in full when CATG had approved schemes for bus shelters  and white fences.  He questioned whether these should be matters of priority when money for a scheme designed to improve the safety at a crossing where there were concerns about accidents had not been completed in full.

Decision

The Salisbury Area Board approved the following CATG schemes:

·         Coloured surface treatment & bollards at BP Garage (London Road): confirmation had been sought from the Garage owners and that subject to this the scheme would be implemented as recommended. 

·         Dropped kerbs in The Oakbournes (Ash Crescent): close issue.

·         Bus Shelter – Balmoral Road:  this scheme would be taken forward as part of the bus shelter replacement programme and is afforded top priority.

·         Dropped kerbs in Odstock Road: close issue.

·         Controlled crossing near bus stop adjacent to Ambulance Station (Odstock) and Zebra Crossing in Ridings Mead:
that subject to the removal of branches that obstruct visibility from the south and the provision of appropriate signage, the option of introducing two crossing points at the top and bottom of the road be approved and £5,500 be allocated to enable the scheme to be implemented.

·         Pedestrian Crossing in Roman Road near Bus Stop: Close issue.

·         Improvements to Junction at York Road/Devizes Road: Retain on list and notify residents that it may be considered if there is substantial support – with a request for ideas from local residents.

·         Request for one way system in Macklin Road: Close issue and remove from list indicating that it may be reopened if the residents wish to have a Metrocount survey.

·         Request for village gates at Stratford sub Castle: £5,000 was allocated from the CATG budget to facilitate the installation of white painted ‘village gates’ at the northern end of Stratford Sub Castle adjacent to the 30mph signs.

·         Bollards in St Edmund's Church Street: £1,800 was allocated for a feasibility assessment including test drillings to find the location of underground utility channels.

·         Junction improvements at Roman Road/Pembroke Road: £1,000 was allocated from the CATG budget to support a bid to the substantive highways budget for a further £7,000 to remove the area of traffic island south of the refuge to widen access at the junction. However, if the substantive bid fails this matter be referred back to CATG later in the summer/autumn for further consideration.

·         Replacement of the Bus Shelter Pembroke Road/Pulman Drive: that this scheme be included in the bus shelter replacement programme and afforded high priority.

·         Request for 2 “Slow children at play” signs in Pinewood Way: £500 was allocated from the CATG budget to provide the signs.

·         Pedestrian Crossing at Bottom of Devizes Road: £1,200 was allocated from the CATG budget for new signs and the issue  ...  view the full minutes text for item 10.

To receive information on this new community-led partnership working to raise awareness of the value and importance of local greenspace & green infrastructure for the long term benefit of the community, wildlife & the local economy.

In attendance: Nicola Lipscombe, acting Chair of SGP

The speaker for this Item was unable to attend. For information on this initiative, follow the link: https://salisburygreenspace.wordpress.com/

To receive information on property currently owned by Wiltshire Council, as detailed in the attached report.

Officer: Sarah Ward, Head of Strategic Asset Management

The Board noted the information on property currently owned by Wiltshire Council, as detailed in the report attached to the agenda.

The Chairman asked anyone with questions to filter them back to the Community Area Manager steve.milton@wiltshire.gov.uk  

To note the report of the AQMG meeting held on 7 Feb 2014.

Group member, Margaret Wilmot noted that the Air Quality measurements for 2013 would be published in April 2014. The Environment Agency would be available to attend the next Area Board meeting to discuss the report. A website would shortly be available with details of real time air quality levels.

Decision

The Salisbury Area Board noted the report of the AQMG meeting held on 7 Feb 2014, as attached to the agenda.

To consider 8 applications for funding from the Community Area Grant Scheme for 2013/14, as detailed in the attached report.

The Board considered 8 applications for funding from the Community Area Grant Scheme for 2013/14. Applicants present were invited to speak in support of their projects. Following discussion the Board members voted on each application in turn.

The Board requested clarification on the remaining revenue funds available for 2013/14. Steve Milton advised the Board that funds were available to cover the projects listed in the agenda.

1.     Decision

Cicatrix was awarded £970 towards their participatory arts project with the homeless ‘The Scar of a Healed Wound’.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

Cllr Douglas declared an interest in grant no. 1 as she knows people connected to this application, and therefore did not vote.

2.     Decision

Salisbury Arts Centre was awarded £5,000 towards the outreach film project in Bemerton Heath.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

3.     Decision

Bemerton Community was awarded £4,160.72 towards purchasing projection equipment for the Bemerton Film Society.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

4.   Decision

Casa de Samba was awarded £2,500 towards instruments, insurance, flyers, clothing and storage for the band.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

Cllr Douglas declared an interest relating to grant no. 4 as she knows people connected to this application, and therefore did not vote.

5.   Decision

Salisbury Trust for the Homeless was awarded £5,000 towards the purchase of a suitable property to support the homeless.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

6.   Decision

Salisbury Rotary and Chamber of Commerce Group was awarded £7,500 towards the Salisbury Contemporary Craft & Heritage Fayre in Cathedral Close.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

7.   Decision

Harnham Community Sports and Social Club was awarded £3,796.40 towards the construction of a disabled access to the club and to replace lighting with LED lighting.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

8.   Decision

South Wilts Agenda 21 was awarded £500 towards holding a Green Fair.

Reason – The application met the Community Area Grants Criteria for 2013/14. 

To consider the recommendations from the SCCAP Review workshop scheduled for Friday 7 March 2014.

Note: Due to the workshop taking place after the publication of the agenda papers, the recommendations will be circulated at the meeting.

The Board considered the recommendations from the SCCAP Review workshop which took place on Friday 7 March 2014. The papers for this item were circulated at the meeting and would be attached to the end of the minutes for information.

Salisbury City Councillor, Andrew Roberts noted that the paper stated that SCC had not been formally approached, and suggested that the Board took the opportunity now to consider it formally done.

It was noted that as the report had been circulated at the meeting with no prior circulation to Board members, the Board would defer the item until the next meeting on 15 May 2014.

Decision

The Salisbury Area Board noted the ten proposals as detailed in the circulated report and agreed to formally invite Salisbury City Council to confirm their involvement with the future development of SCCAP.

A decision on the ten proposals would then be taken at the next Area Board meeting on 15 May 2014.

Special Meeting - Thursday, 20 March 2014, 7pm

There will be a Special meeting of the Salisbury Area Board to receive information on the Maltings and Central Car park Development. This will be held at South Wilts Grammar School, Salisbury.

What Matters to You – Thursday 27 March 2014, 6.30pm

Joint Strategic Needs (JSA) Event at Salisbury Arts Centre.

Area Board dates for 2014, 7.00pm start

Thursday 15 May, Salisbury City Hall

Thursday 17 July, Salisbury City Hall

Thursday 18 September, Salisbury City Hall

Thursday 13 November, venue tbc

The Chairman thanked everyone for attending and closed the meeting.