Decision details

Housing Repairs Contract Extensions

Decision Maker: Cabinet

Decision status: For Determination

Is Key decision?: Yes

Is subject to call in?: No


The four main contracts for providing repairs and maintenance services for council housing stock are all due to end in March 2018. Services are currently under review. In order to ensure there is sufficient time to complete the review current contracts will need to be extended to ensure a service continues to be in place beyond March 2018.


Councillor Richard Clewer presented the report which sought to gain approval to extend four contracts for planned and responsive repairs services to council housing stock up to March 2020. This would enable sufficient time to fully review current services, agree a new model for service provision and implement the new proposals.


Following a short debate, the meeting;




That approval be delegated to the Associate Director responsible for housing in consultation with the Cabinet Member for Economic Development and Housing to agree contract extensions up to March 2020 for the four contracts delivering the following services;


- Planned and cyclical maintenance

- Planned and responsive gas works

- Planned and responsive electrical works

- Responsive repairs and voids works


Reason for Decision:


The responsive repairs and planned maintenance services for council housing stock are currently under review. A proposal to reshape services was approved in principle by Cabinet in March 2017 subject to a further report to Cabinet to confirm the business case for the revised proposal.


The current contracts are due to end in March 2018. All four contracts were awarded with the option to extend. As more time is required to conclude the business case to reshape services and report back to Cabinet, it is proposed hat the current contracts are all extended to enable sufficient time to fully consider the implications of the service change proposals.

Reason Key: Contract Value: >£1million annual/£4million including extensions/transfer of >50 employees/commerci;

Other reasons / organisations consulted

Internal consultation only


Finance, legal, procurement

Contact: Janet O'Brien, Head of Housing Strategy and Assets Email: Tel: 01249 706550.

Report author: Janet O'Brien

Publication date: 18/09/2017

Date of decision: 12/09/2017

Decided at meeting: 12/09/2017 - Cabinet

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