Issue - meetings

Licensing and support of Microsoft software

Meeting: 15/03/2016 - Cabinet (Item 41)

41 Licensing and support of Microsoft software

 Report by Carlton Brand, Corporate Director


Supporting documents:


 Cllr Stuart Wheeler presented a report which sought approval for the Council to competitively procure software licences and related support services for Microsoft products through a Crown Commercial Services framework contract RM1054 - Technology Products, under Lot 2 for Packaged Software.


Issues highlighted in the course of the presentation and discussion included: that the contract would be for three years; that Microsoft was encouraging clients to move their licensing model from property to a cloud model; the national negotiations that had benefitted the Council; that the value of the contract necessitated Cabinet approval; and t the arrangements and costs for third party users providing services for the council.




1.    That Cabinet approve the procurement of a 3 year Enterprise Agreement for Microsoft licences and support services, noting that this will be undertaken through a competitive call off from Lot 2 of the Crown Commercial Services RM1054 framework.


2.    That authority is delegated to the Associate Director – People and Business Services to approve the award of any resulting contract for the best value solution.


3.    To note that the new contract would run from 1st June 2016 to 31st May 2019.


Reasons for Decision:


The expiry of our existing Microsoft Enterprise License Contract with Trustmarque on the 1st of June 2016. If we do not have licences in place we will have to cease using the software and essential public services will be significantly disrupted.