Agenda and minutes

Electoral Review Committee - Tuesday 15 August 2023 1.30 pm

Venue: Kennet Room - County Hall, Bythesea Road, Trowbridge, BA14 8JN. View directions

Contact: Lisa Alexander  01722 434560 Email:


No. Item



To receive any apologies or substitutions for the meeting.


Apologies were received from Councillors Ernie Clark, Jacqui Lay, Ashley O’Neill, Ian Thorn, and Stuart Wheeler.


Councillors Lay and Wheeler attended the meeting remotely and so did not vote on any proposal.


Minutes of the Previous Meeting

To approve and sign the minutes of the meeting held on 26 June 2023.

Supporting documents:


The minutes of the meeting held on 26 June 2023 were presented for consideration, and it was,




To approve and sign the minutes as a true and correct record.


Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee or Monitoring Officer.


There were no declarations.


Chairman's Announcements

To receive any announcements through the Chair.


It was announced that a request had been submitted to the Local Government Boundary Commission for England to approve related alterations to Electoral Divisions, following the making of a Community Governance Order to enact the parish changes approved by Council on 18 October 2022. It was expected the LGBCE would make their decision by the end of September 2023.


Public Participation


If you would like to make a statement at this meeting on any item on this

agenda, please register to do so at least 10 minutes prior to the meeting. Up to 3speakers are permitted to speak for up to 3 minutes each on any agenda item.


Please contact the officer named on the front of the agenda for any further




To receive any questions from members of the public or members of the Council received in accordance with the constitution.


Those wishing to ask questions are required to give notice of any such

questions in writing to the officer named on the front of this agenda no later than 5pm on 9 August 2023 in order to be guaranteed of a written response. In order to receive a verbal response questions must be submitted no later than 5pm on 11 August 2023. Please contact the officer named on the front of this agenda for further advice. Questions may be asked without notice if the Chairman decides that the matter is urgent.


Details of any questions received will be circulated to Committee members prior to the meeting and made available at the meeting and on the Council’s website.


Mr Francis Morland, speaking as a member of the public, made a statement regarding Minute 34, Community Governance Review 2022/23, including noting that the Final Recommendations would need to be published no later than 19 August 2023.


Community Governance Review 2022/23

To receive an update report on the Community Governance Review.

Supporting documents:


A report was received setting out details of a further consultation relating to a proposal at The Gibb, currently divided between the parishes of Castle Combe, Grittleton, and Nettleton.


The Committee had undertaken three consultations on different options and discussed which if any they felt to best reflect the statutory criteria, taking account of the views of electors and the parish councils across those consultations.


During debate the Committee considered whether the sole property south of the road was best reflected in community terms by inclusion with the other properties at The Gibb, the scale of that property and distance from Castle Combe, the representations received, and the impact if any on effective or convenient governance of the options which had been consulted upon. On balance, the Committee considered its initially recommended proposal with the parish line along the B4039 represented a clear, effective boundary between Grittleton and Castle Combe.


At the conclusion of debate, it was therefore,




To delegate to the Head of Democracy, Governance, and Customer Services, in consultation with the Chairman, the preparation of a detailed Final Recommendations document for consideration of Full Council.


Date of the Next Meeting

To confirm the date of the next meeting as 26 September 2023.


The date of the next meeting was noted as 26 September 2023.


Urgent Items

Any other items of business which the Chairman agrees to consider as a matter of urgency.


There were no urgent items.