Agenda and minutes

To elect a Chairman for the forthcoming year.

To elect a Vice Chairman for the forthcoming year.

To appoint Councillors to the outside bodies related to Calne Area Board:

Calne Community Area Partnership

Calne Heritage Centre Trust

Calne Leisure Centre

Calne Youth Issues Group

Coleman’s Farm Learning and Community Association

Fairtrade

Marden House

The Chairman will welcome Councillor Toby Sturgis, Cabinet Member for Waste, Property, Environment and Development Control Services.  

To approve and sign as a correct record the minutes of the meetings held on 19 April and 3 May 2011.

Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee.

The Chairman will provide information about Lyneham, the Community Services Contract, Wiltshire and Swindon Aggregate Minerals Site Allocations, the Queen Elizabeth II Fields Challenge, the Older People’s Accommodation Strategy and the Core Strategy consultation, as in the agenda pack.

The Chairman drew attention to the written announcements included in the agenda pack. This included information about Lyneham, the Community Services Contract, Wiltshire and Swindon Aggregate Minerals Site Allocations, the Queen Elizabeth II Fields Challenge, the Older People’s Accommodation Strategy and the Core Strategy consultation.

The Chairman highlighted there would be a public exhibition staffed by Wiltshire Council officers about the Core Strategy consultation between 2 and 8.00 pm on 15 July at Calne Town Hall.

On 1 July 2011, the last of RAF Lyneham’s Hercules fleet of aircraft would say a final farewell to the county of Wiltshire before their official handover to the Station Commander of RAF Brize Norton. The intention was to have the last of the aircraft transferring to RAF Brize Norton flown at low level in stream formation to say a final goodbye to the people of Wiltshire.

To receive an update from the partners listed below:

a.    Wiltshire Police

b.    Wiltshire Fire and Rescue Service

c.    NHS Wiltshire

d.    Calne Community Area Partnership

e.    Calne CAYPIG (Community Area Young People’s Issues Group)

f.     Town and Parish Councils.

a.    Sergeant Alex Reid drew attention to the written update included in the agenda pack. Councillor Caswill then provided an update on budget reductions linked to the Wiltshire Police Authority. Budget reductions were on target and great progress had been made on tightly managing overtime and sharing services with neighbouring authorities. He assured the meeting that the number of PCSOs would remain a priority and new technology was helping police officers to spend more time on the street.

b.    The written update from Wiltshire Fire and Rescue Service was noted.

c.    The written update from NHS Wiltshire was noted.

d.    The written update from Calne Community Area Partnership was noted. David Evans highlighted a successful Calne community cycle had taken place on June 18 and involved a cycle ride to Heddington village hall from Calne Leisure Centre. Calne Area Transport were holding a public meeting “Don’t miss the bus” on 30 June at 6.30 pm in Calne Town Hall to discuss the future of public transport provision in the area. The agenda pack included a progress report on the Calne Community Area hub pilot project.

Decision

The Area Board noted the progress being made to establish the Calne community hub.

Decision

The Area Board noted the good progress being made in respect of the pilot project’s aims.

Decision

The Area Board would ask the relevant Wiltshire Council officers to start discussion with the community hub regarding the continued lease of the building.

e.    Please see agenda item 11 regarding an update on young people in the Community Area.

f.     Hilmarton and HAGGIS (Hilmarton and Goatacre Group Improving Safety) were conducting a survey and speed watch in Goatacre. Speed signs for Hilmarton had been ordered and would be implemented.

The Area Board will receive information on the planning proposals arising from changes to Wiltshire's Waste Contract.

Andy Conn, Head of Waste Management, will provide information about Wiltshire Council’s Waste Strategy.

Andrea Pellegram from Hills Waste Solutions will introduce proposals for:

a)     Temporary change of use of an existing warehousing building on the Porte Marsh Industrial Estate for a waste transfer station and recycling centre

b)     Materials recovery facilities for domestic and commercial/industrial waste, transport and redesigned access at the Lower Compton waste site.

Andy Conn, Head of Waste Management, provided information about Wiltshire Council’s waste strategy:

·         Following the formation of a unitary council, Wiltshire’s waste would soon be harmonising the collection of all of the waste across the county. This waste would then need to be managed.

·         Hills were one of the two main contractors used by Wiltshire Council.

·         Services carried out by Hills for Wiltshire included kerbside collection of recyclates, operation of household recycling centres, collection from local recycling sites, delivery of recycled materials, delivery of waste to energy plant and landfill.

·         The duties of Wiltshire Council are to collect and deliver waste safely, avoiding contamination of the environment and ensuring the health and safety of the public and workforce.

·         The strategy of Wiltshire Council is to reduce the amount of waste that ends up at landfill sites. This would reduce the negative impact it had on the local environment as well as the global concerns and making better use of resources.

·         Landfill tax is currently £56/ton and this would rise to £80/ton in a few years. If Wiltshire Council continued to send the amount of waste to landfill that it did a few years ago, the landfill tax bill would be £16 million per year by 2013.

·         Wiltshire Council currently diverted non recycled waste to Slough to be processed.

·         Ten years ago Wiltshire Council was sending 80% of its waste to landfill, last year this had been reduced to 37%.

·         Wiltshire Council had to provide sites to enable the work to be carried out in a safe location.

Andrea Pellegram from Hills Waste Solutions then delivered information to the meeting about:

·         Temporary change of use of an existing warehousing building on the Porte Marsh Industrial Estate for a waste transfer station and recycling centre – an application had been submitted to aid the new collection of plastic and cardboard from October. Lorry movements were intended to use ring roads. The head teacher of the local school had been contacted and did not object to the plans. Consultation had also taken place with local people since May in order to address local concerns.

·         Materials recovery facilities for domestic and commercial/industrial waste, transport and redesigned access at the Lower Compton waste site.

This was followed by a question and answer session, which included the following main points:

·         A 4.5% increase in light vehicle traffic and an 8% increase in heavy vehicle traffic were predicted overall.

·         Lorry routing, timings, driver codes of conduct, speed limits, pedestrian crossings and a new access route for lorries between the Viridor and Hills sites were under consideration.

·         While new planning applications had the potential for applying conditions, little could be done regarding past planning applications.

·         Proposed opening times for the Porte Marsh Industrial Estate were 7 am until 6 pm on weekdays and 7 am until 1 pm on Saturday. Lorries leave around 7 am and return between 10 am and 2 pm.

·         The county’s first mechanical and biological treatment (MBT) plant in Westbury will process approximately  ...  view the full minutes text for item 10.

A presentation to inform the meeting of the new strategy which will affect youth services in the area.  

Damian Haasjes, Voluntary Sector Youth Development Co-Ordinator, provided a presentation to inform the meeting of a new strategy that would affect youth services in the area.

Wiltshire Children’s Trust draft commissioning strategy for services for young people aged 13 to 19 had been issued for consultation. This was an important strategy which outlined plans for improving services for the 13 to 19 age range. The draft had sections on:

•           Purpose and scope of the strategy.

•           The national and local context for work with 13 to 19 year olds.

•           Local needs and services.

•           Analysis of the current position from the points of view of young people and staff and managers who work with the 13 to 19 age range.

•           Commissioning priorities including suggestions for the future delivery of youth work services in Wiltshire.

If you would like a copy of the draft please email Pathways@wiltshire.gov.uk. The draft strategy is also available at www.wiltshirepathways.org.

Young people and representatives from a range of agencies working with 13 to 19 year olds have been involved from the start with developing the strategy and their views have informed the draft including the commissioning priorities and youth work suggestions.

Consultation was taking place for 12 weeks from 13 May to 5 August 2011. The final strategy would be presented to Wiltshire Council’s Cabinet in September 2011 along with a report making specific proposals on future plans for youth work. Written responses to the consultation should be sent to Pathways@wiltshire.gov.uk.

Roger Witt, Senior Development Control Officer, will provide an update on the use of developer contributions from Sandpit Road Development.

Councillors will provide an update on community issues and progress on Area Board working groups. This will include:

a.    Skate board park working group

b.    Cycle network working group

c.    Highways working group

d.    Turn off the lights

e.    Calne campus working group.

To consider two applications to the Community Area Grants Scheme, as follows:

Summer Fun in Calne Playscheme – requesting £1,354 towards a four week programme of inclusive activities for young people and children during the summer holidays.

Calne Food and Drink Festival – requesting £733 towards the promotion of a new community festival celebrating local produce and producers.

Councillor Toby Sturgis will give a short overview of his role as Cabinet Member for Waste, Property, Environment and Development Control Services.

The Chairman will set out arrangements for the next meeting.