Agenda and minutes

The Chairman, Cllr Christine Crisp, welcomed everyone to the Area Board meeting and introduced the Members present.

Apologies were received from Cllr Keith Humphries, Cllr Mercy Baggs (CTC) and Corporate Director Maggie Rae.

To approve and sign as a correct record the minutes of the meeting held on 9 December 2014.

The minutes of the meeting held on 9 December 2014 were approved by the Board and signed as a correct record by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations.

The Chairman will provide information about: 

A)    Integrated Performance Management Report – Report from Clinical Commissioning Group.

B)    Dementia in Wiltshire – The Role of Healthcare Wiltshire.

The Chairman drew attention to the two written announcements included in the agenda pack:

·         Integrated Performance Management Report

·         Dementia in Wiltshire

To consider two applications for youth funding:

1)    Calne Wild Life – Wildlife and Conservation Youth Group - £3119.60 requested.

2)    Calne Parkour – £2188.00 requested

Helen Bradley (Community Youth Officer) presented the Local Youth Network update, as well as the applications for youth funding. There were two applications considered for youth funding:

i)             Calne Wild Life – For £3119.60 by the Calne Wildlife and Conservation Youth Group.

Decision

To approve £3119.60 of funding to Calne Wildlife and Conservation Youth Group.

ii)            Calne Parkour – For £2188 by Calne Parkour to help offer classes, practice sessions and to help train coaches and assistants.

Decision

To approve £2188 of funding to Calne Parkour.

The Community Youth Officer drew attention to the needs assessment questionnaire on the ‘Survey Monkey’ website and the LYN Facebook group. The Chairman stated that the LYN had done a good and thorough job.

The Board were particularly impressed with the quality of the parkour funding application.

Sgt. Ben Huggins is to introduce the scheme and is to give out good behaviour certificates for those young people who have acted positively in the Calne Community Area.

Sgt. Ben Huggins (Calne Neighbourhood Police Team), Commissioner Angus MacPherson and the Chairman presented the framed positive ticketing certificates to the young people, as well as gift cards for their good work in the community. Sgt. Huggins highlighted the need to recognise and encourage positive acts that had been completed within the community area. The scheme was still at a trial stage and could be modified in the future.

The following children received positive ticketing scheme certificates:

Jasmine Tighe

Jack Salsbury

Bethany Salsbury

Caitlin Charles

Max Cranham

Liam Lambourne

Berwyn Donald

Harrison Cleverley

Police and Crime Commissioner, Angus Macpherson, is to discuss community messaging with the Board.  

Angus MacPherson (Wiltshire and Swindon Police and Crime Commissioner) discussed ‘Community Messaging’ which raised issues that would impact on people’s everyday lives. A range of methods of communication would be used, including telephone calls rather than just text messages or emails. The service would be bespoke to the needs of the user to avoid nuisance messaging – this included being able to change the priority level of the messages. The system would involve a two way communication that allowed for feedback from the end-user. The service was intended to help with crime prevention and public safety.

The service would be based around neighbourhood watch and would be supported by the Neighbourhood Policing teams. This would not be a commercial messaging service and would instead be about community information.

It was free to sign up at: https://www.wiltsmessaging.co.uk/

Andrea Brazier, Operational Children's Services, is to present to the Board on Restorative Justice.

Andrea Brazier (Operational Children’s Services) presented the ‘Restorative Justice’ item to the Board. This item discussed bringing people together, repairing relationships and building communities. It was stated that all victims of crimes committed by young people would have the option to receive restorative justice. A video was shown to inform attendees of the process and to provide understanding in relation to the long term impacts that a crime could have on members of the public. The scheme would be applicable to crimes ranging in severity and nature.

Tim Mason, Wiltshire Community Safety Partnership, to discuss the ‘Safe Places’ project.

Tim Mason (Wiltshire Community Safety Partnership) presented the ‘Safe Places’ item to the Board. The safeguarding flowchart for safe places was displayed and relevant contact numbers were shown which would be relevant depending on the circumstances. The need to get vulnerable people out and about in their communities was raised. A safe place sticker could be placed in a cafe or shop and would help a vulnerable person feel safe again.

Businesses would be provided with training and a resource pack. Community ownership was encouraged. ICE (In Case of Emergency) cards were discussed, as well as other types of ‘Alert’ cards. Potential links to the ‘Dementia Friends’ scheme was suggested, as well as the formulation of a working group which would hope to involve the Town Council and CCAP.

Ross Henning will discuss the Calne Community Safety Forum.

Ross Henning (Calne Community Area Partnership) presented the Calne Community Safety Forum item to the Board. Thanks were given to the Area Board for highlighting community safety issues in the area. Increased community policing involvement was discussed and the sharing of information was encouraged. Current issues were raised in regards to the joint strategic assessment. Their next meeting would be at 10:00 on 18 March 2015 at the Lansdowne Strand Hotel, Calne.

Cllr Glenis Ansell stressed the importance of the Community Safety Forum.

To receive an update from the partners listed below:

a.    Wiltshire Police

b.    Wiltshire Fire and Rescue Service

c.    NHS Wiltshire

d.    Calne Community Area Partnership

e.    Town and Parish Councils.

Updates were received from the following partners:

i)             Wiltshire Police – As well as presenting the positive ticketing certificates, the Police brought along the mobile CCTV van and bicycles that were funded by the Area Board.

ii)            Wiltshire Fire and Rescue Service – Mike Franklin provided an update in regards to the proposed Dorset and Wiltshire Fire Service merger.

iii)           Calne Community Area Partnership – A written report was included within the pack which discussed the promotion of tourism and Calne’s heritage. A peer review was discussed and the feedback from other towns was very positive. The transport strategy was discussed and the consultation process had taken place. The aim was to create a transport vision and Wiltshire Council input was now required.

iv)           Town and Parish Councils:

·         Calne Without Parish Council – The Derry Hill war memorial was cleaned up due to disrepair.

·         Hilmarton Parish Council – It was noted that the affordable housing was progressing well and it was hoped that it would be in use by late Spring/Summer. A boiler was being installed for the school.

·         Cherhill Parish Council – Thanks was given to Green Square for their conversion work. The potential A4 road access to the school was raised. The White Horse would be chalked in May 2015 and volunteers were being sought.

To consider the applications to the Community Area Grants Scheme, as follows:

·         Our Place Heritage Quarter Delineation – Calne Town Council (£1,155)

·         Castlefield Park Tree Project – Castlefields Canal and River Park (CARP) Calne (£925)

·         Tommy Croker MPF New Play Unit 2-5 year olds – Tommy Croker Memorial Playing Field (£4,164).

·         Cherhill New Village Hall – New Village Hall Steering Group (£5,000).

·         Woodlands Disabled Facilities Project – Social Club (£3,875)

·         Goatacre CC Scoreboard and Shower Project – Goatacre Cricket Club (£4,500).

To consider the following three Councillor Initiatives requesting funding from the Calne Area Board:

·         Cllr Glenis Ansell – Air Quality Management Group – Tree Planting Scheme (£2,000 capital)

·         Cllr Glenis Ansell – Air Quality Management Group – Bike Rack Scheme (£1,000 capital).

·         Cllr Christine Crisp – Calne HACCA – Health Eating Workshop (£250 revenue).

Consideration was given to the six applications made to the Community Area Grants Scheme.

Our Place Heritage Quarter (£1,155)

Decision

To approve funding for the Our Place Heritage Quarter.

CARP Tree Project (£925)

Decision

To approve funding for the CARP Tree Project

Tommy Croker Playing Field (£4,164)

Decision

To approve funding for the Tommy Croker Playing Field

Cherhill New Village Hall (£5,000)

Decision

To approve funding to enable Cherhill New Village Hall Steering Group to undertake a public consultation into the need for a replacement village hall in Cherhill, exploratory work regarding options and submission of a planning application.

Woodlands Disabled Facilities (£3,875)

Decision

To approve funding for the Woodlands Disabled Facilities

Goatacre Cricket Club (£4,500)

Decision

To approve funding for the Goatacre Cricket Club

Consideration was given to three Area Board Councillor Initiatives:

Cllr. Ansell - Air Quality Tree Planting Scheme (£2,000)

Decision

To approve funding for the Air Quality Planting Scheme

Cllr. Ansell – Air Quality Bike Racks (£1000)

Decision

To approve funding for the Air Quality Bike Racks.

Cllr. Crisp – The Calne HACCA Healthy eating workshop (£250)

Decision

To approve funding for the HACCA healthy eating workshop.

Councillors will provide an update on community issues and progress on area board working groups. This will include:

a.    Skate board park working group

b.    Highways working group (CATG)

c.    Calne campus working group

d.    Sandpit Road (Section 106) working group

e.    Air quality working group.

f.     Dementia Friends Working Group

g.    Campus Working Group Update

Councillors provided an update on community issues and progress on Calne Area Board working groups:

·         Skate Park working group – Cllr Marshall – The skate park would open this week and the committee who helped with the project would get to use the facility before the official opening in thanks for their hard work. The working group would now be disbanded as it had completed its mandate.

·         Highways working group (CATG) – Cllr Crisp – The CATG made the following recommendations to the Area Board:

1.1.       To consider allocating £3,000 from the 2014/15 CATG budget towards a pedestrian crossing scheme adjacent to Springfields School at the A4, Calne.

1.2.       To consider allocating £4,000 from the 2014/15 Area Board Community budget towards a pedestrian crossing scheme adjacent to Springfields School at the A4, Calne.

1.3.       To consider priority issues for 2015/16.

1.  Road Safety A4 Calne, at the White Hart, Silver Street

2.   Road Safety Anchor Rd/Brewers Lane – conditional upon agreement with the Town Council.

1.4.       Agree Local Highways Investment Fund.

The final list for 2015/16 should be agreed. No additional sites should be added as those included are felt to represent the worst areas and most important.

1.5.       To note actions laid out in these meeting notes

1.6.       To note discussions/actions relating to new issues and existing priorities.

Decision:

To approve and note all the above recommendations of the CATG.

·         Calne Campus working group – Cllr Hill – Work at Beversbrook was ongoing and the hedge was being removed before the bird-nesting season started. Tendering for the installation was well in hand and the leisure centre shareholders meeting agreed to hand the site to Wiltshire Council. Work was underway regarding revisions to the user requirements documents for the centre site.

·         Sandpit Road working group – Cllr Trotman – There had been no meeting since the previous Area Board. Woodhill Rise was now an adopted road. Bollards were being used to prevent vehicles being illegally driven down the public footpath. The Abberd Way traffic calming measures had been signed off. The next meeting would take place in March 2015. 

·         Air Quality working group – Cllr Ansell – The ‘Beat the Street’ project had been awarded funding. The project would encourage children to walk to school and it hoped to encourage parents/guardians to leave their cars at home. 

·         Dementia Friendly working group – Cllr Crisp – The next DF working group would focus on how best to take forward Dementia Friendly “Safe Places” and other allied work in Calne, avoiding unnecessary duplication.

The next meeting of the Calne Area Board would be on Tuesday 7^th April 2015 Beversbrook Community Hall at 18:30.

Carolyn Gibson, Spatial Planning, is to discuss the Chippenham Site Allocation Plan. An opportunity for questions and discussion will be provided.

An additional item, the Chippenham Site Allocation Plan, was added to the end of the agenda to enable local discussion. The item was presented by Alistair Cunningham (Associate Director, Economy & Planning) and Carolyn Gibson (Spatial Planning Economy Manager). The presentation discussed the adoption of the Wiltshire Core Strategy with specific reference to policy 10. The presentation continued to display the preferred option for the allocation of homes and outlined the consultation strategy.

It was heard that the consultation would be from Monday 23 February to Wednesday 8 April 2015. There would be an advert in the local press, email distribution and notices in the town and parish newsletter.

An opportunity for public questions was provided. Questions asked included primary education provision, the sustainability of the development and traffic modelling. Answers to the questions would be provided to the Area Board.

The next Area Board meeting would be held at 18:30 on 7 April 2015 at Beversbrook Sports Facility, Calne, with refreshments available from 18:00.