Agenda and minutes

The Chairman shall welcome everybody to the meeting.

The Chairman welcomed everyone to Calne Area Board and introduced the Councillors and Officers present.

Apologies were received from Judy Edwards, Cllr Ed Jones, Cllr Howard Marshall and Cllr Mel Wilkins.

To approve and sign as a correct record the minutes of the meeting held on 10 February 2015.  

The minutes of the meeting held on 10 February 2015 were approved with an amendment made to minute no. 13, which would now read:

‘To approve funding to enable Cherhill New Village Hall Steering Group to undertake a public consultation into the need for a replacement village hall in Cherhill, exploratory work regarding options and submission of a planning application.’

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

The Chairman will provide information about: 

a.    Universal Credit.

b.    Climate Local Initiative.

c.    Chippenham site allocations DPD consultation.

d.    Deadline for registering to vote.

The Chairman drew attention to the written announcements included in the agenda pack:

a.    Universal Credit.

b.    Climate Local Initiative.

c.    Chippenham site allocations DPD consultation – The Chairman encouraged participation in the consultation that would close on 08/04/2015.

d.    Deadline for registering to vote.

e.    School Place Planning – The Chairman drew attention to an additional announcement.

To discuss the services needed by the elderly in each Community Area & to consider nominating an Elderly Persons Champion & a Carers Champion.

The Associate Director, Care Commissioning and Housing, discussed care services for the elderly across the county. The market position statement was discussed, which showed what assets and events were currently in place in each community area. Local input was being sought to understand the needs of local stakeholders, including GP surgeries. A half day session would be arranged for stakeholders to do a mapping exercise.

Decisions on new events, for example a luncheon club, would be made based on local demand. Timescales for implementation for such a project would differ based on their nature. A community decision would be made on a voluntary ‘Elderly Person’s Champion’. A live database would be produced as to what was happening in Calne. An opportunity for questions was provided and Members asked what would constitute a need. The role and input of Community First was raised, as well as the role of volunteers.

The meeting date for the Elderly People’s workshop was set as Tuesday 26^th May with further details to follow.

To receive an update from the partners listed below:

a.    Wiltshire Police

b.    Wiltshire Fire and Rescue Service

c.    Healthwatch Wiltshire

d.    Calne Community Area Partnership to include:

An introduction to the Calne HACCA (Healthy Active Calne Community Area) from David Evans. An update on Safe Places from Karen Boswell or Ross Henning.

e.    Town and Parish Councils.

a.    Wiltshire Police – The written report was noted.

b.    Healthwatch Wiltshire – The written updates were noted.

c.    Calne Community Area Partnership:

      I.        An introduction to the Calne HACCA (Healthy Active Calne Community Area) was provided by Georgina Knappe. The introduction discussed the correlation between obesity and poverty. The HACCA would address poverty and obesity in the community area and would encourage  healthier lifestyles. The group would be made up of local people and agencies working together. Events would be delivered over the coming year to support healthy and active lifestyles. There would be a launch event on Saturday 11 April (10:00 – 12:00) outside of Sainsbury’s supermarket. Thanks were given to the Chairman for securing the funding for the event. Leaflets were circulated at the meeting, providing further information.

    II.        An update on Safe Places – The Chairman read out an update, stating that the Calne Community Safety Forum (CCSF) was getting the scheme up and running. Local organisations and shops were being approached and toolkits provided. Another update would be given at the next Area Board meeting.

d.    Town and Parish Councils:

      I.        Calne Without – Concern was raised in regards to dog fouling and the distribution of grants was discussed.

    II.        Hilmarton PC - The Duke Hotel at Hilmarton had become a Community Asset.

   III.        Cherhill PC - Attention was drawn to the next meeting of the Calne Health and Social Care Forum which would take place on Tuesday 28 April at 22:00 at James House, Calne.

  IV.        Calne Town Council – The Town Council would meet on Monday 13 April 2015. Cllr Baggs commended ground staff for the display in the town.

   V.        Compton Bassett PC – The Parish Council was meeting on the day following this Area Board meeting. The need to encourage future attendance to Area Board meetings would be raised. A fire at the Hill’s recycling centre had caused concern and the Environment agency would be asked to investigate the origin of the fire. 

i.              To receive an update from Helen Bradley (Community Youth Officer) and Rebecca Green (Chairman of Calne LYN), including the introduction of Natalie Viveash (Apprentice Youth Worker).

ii.            Funding.

a.    LYN Update - Helen Bradley (Community Youth Officer), Rebecca Green (Chair of the LYN) and Natalie Viveash (Apprentice Youth Worker) were present. The Community Youth Officer stated that the needs assessment had been completed. Graphs were used to display what young people would like to be on offer in the community area. A youth cafe, gaming and arts activities were among popular requests for 11-25 year olds. A youth shelter was discussed to provide a dry and sociable space. The affordability of activities was discussed and the potential input of youth grants was considered. The need to advertise available provisions better was raised, as well as the need to continue the consultation. Natalie Viveash was introduced to the Area Board as the new apprentice youth worker. The Chair stated that the Board were very pleased to have Natalie working in Calne, as one of only three apprentices in the county. Discussions with young people also included their perceived perceptions of other people towards them. There would be a commitment to safeguarding with providers, quality assurance processes and training. Further updates would be provided in regards to the youth needs assessment and a copy of the assessment was within the agenda.

b.    Funding - The following community youth grants were recommended by the LYN:

      I.        Calne Bowl Project graffiti wall - £450 was requested for ‘a day workshop with a graffiti artist and the installation of a graffiti wall’. Questions were asked in regards to the materials used and the re-useable nature of this wall.

Decision – To approved £450 in funding for the Calne Bowl Project graffiti wall.

    II.        Local Youth Network Initiative - £5,000 was requested for participatory budgeting. On 22 April 2015, groups would be invited to pitch their ideas for projects with the intention of awarding the proposed £5,000 of delegated youth funds in one night. This was in line with the criteria for youth funding and the money had already been allocated for LYN funding. Young people would vote on the funding pitches and a report would be provided to the Area Board as to what had been approved.

Decision – To approve the delegation of £5,000 of funding to the LYN.

   III.        Local Youth Network Initiative - £300 was requested for a LYN team training day at Oxenwood outdoor education centre to help provide members with the skill sets to make the appropriate decisions due to their increased responsibilities.

Decision – To approve £300 for the training day at Oxenwood outdoor education centre.

To consider one application to the Community Area Grants Scheme from ‘Calne SMaRTT’ (Running and Triathlon Team) requesting £214 towards the installation of two marked ‘Run England’ routes.

Consideration was given to one application made to the Community Area Grants Scheme. Members commended Stuart Welch on his work setting up the running club.

Decision

To award £124 to ‘Calne SMaRT’ towards the installation of two marked ‘Run England’ routes in Calne.

Updates to be received from Bremhill PC, Compton Bassett PC and Calne / Calne Without PC.  

a.    Cllr Ian James presented on behalf of Bremhill Parish Council. Changes had been made to the proposed designated area due to the DPD process. A complex questionnaire had been produced and a housing survey had taken place with 180 responses. The increasingly popular practice of working from home was raised, which highlighted the importance of good broadband speeds. It was stated that 88% of the Parish wanted green space between the town and parish developments. There had been three consultations with 140 people in attendance.

The importance of protecting the River Marden Valley was emphasised due to its unspoilt qualities.  The site had been used by Calne Fishing Club for the last forty years. Cllr James mentioned the www.cause2015.org website that referred to the ‘Campaign against urban sprawl to the East’.

The draft plan had been prepared and re-writes had been requested by Wiltshire Council. Funding issues had been raised and progress had been good. It was hoped the plan would be completed in the next two/three months. A landscaping report was raised which showed the benefits to the community of protecting green space. Finally, the need for a new village hall in East Tytherton was raised.

b.    Cllr Peter Alberry spoke on behalf of Compton Bassett Parish Council. The intention of the plan was ‘to make Compton Bassett an even better place to live and work’. Local geographic and demographic figures were provided and it was stated that 77% of the village were over fifty years of age. Poor broadband connectivity in the Parish was raised. An alternative solution to connectivity issues was suggested as using 4G data signal.

The plans of Green Square in the Parish were raised. The chronology of creating the plan to date was discussed which included the appointment of a steering group, public meetings and the deposit of a submission to Wiltshire Council. A design statement and strategic environmental assessment were also undertaken. The consultation may be re-run for six weeks before another deposit would be made to Wiltshire Council.

c.    Cllr Tom Rounds presented a joint plan on behalf of Calne / Calne Without. A background to the plan was provided, which discussed the Localism Act. All planning requests would have to abide by the agreed neighbourhood plan. The framework for the plan was presented to those present. The plan would look at: housing, infrastructure, wellbeing, leisure, health and the environment. Stakeholders and public engagement processes were discussed and periodic drop in sessions had been provided. They were one year into their plan and updates could be found on www.calnewithoutpc.org.

The need for a Member briefing from the spatial planning team was raised by the Chairman. The need for feedback from those creating the neighbourhood plan on their experiences was highlighted and would be revisited at a future meeting.

Councillors will provide an update on community issues and progress on area board working groups. This will include:

a.    Highways working group (CATG)

b.    Calne campus working group

c.    Sandpit Road (Section 106) working group

d.    Air quality working group.

e.    Dementia Friends Working Group.

Councillors provided an update on community issues and progress on Calne Area Board working groups:

a.    CATG – There had been no meeting and there was no remaining funding for the 2014/15 financial year. The area board had previously decided that the 2015/16 year’s priorities would be the junction at Silver Street to increase traffic flow and pedestrian safety and road safety at Brewer Street / Anchor Road. Further potential priorities would be reported at future meetings.

b.    Campus Working Group – Although the Campus Working Group has not met since the last Area Board, Calne Campus continues to progress. The North Site (Beversbrook) would soon be getting the super new crossing of the main road and work had started in preparing the ground for the All Weather Pitch. The South Site (Leisure Centre) was now back in Wiltshire Council ownership and work was underway to carry out the transfer of those staff who requested a move to Wiltshire Council employment. Although the Hub was not officially part of Calne Campus, it carried out much of the work that would be undertaken in the future Centre Site and funding had been secured for 2015/16 would enable the Hub to carry on its good work. The Chairman highlighted the positive community contribution of the Hub.

c.    Sandpit Road S106 – A handout was circulated to attendees. A meeting had taken place on 1 April 2015 and the budget was examined. A pedestrian crossing was required and an informal pedestrian count was required. The Abberd Way road safety measures had been signed off. A legal challenge was discussed in regards to the temporary bollards / ‘dragon’s teeth’, as access through the restrictions had been requested by a member of the public. The enhancement of bus stops was also discussed. There was no future meeting currently set. Members noted the report and it would be included in the minutes.

d.    Air Quality – Cllr Hill opened the update on the Air Quality Working group, stating that the Air Quality working group were doing splendid work in many ways, such as the Beat the Street project and the recently released cycleway map for the Calne area but that there was no escaping the fact that vehicles cause the measured pollution of nitrogen dioxide and microscopic particles, both of which were potentially injurious to health. He referred to a Central Government website that HGVs were far more polluting than cars; a single lorry’s emissions equated to between 25 and 75 cars. He continued by urging the working group to consider the measures that may be taken to reduce the number of vehicles on the roads in the community area, with particular reference to HGVs in order to reduce the pollution levels at source as well as working to mitigate the pollution that is created. Members supported this statement.

Cllr Ansell discussed the remit of the working group and promoted the ‘Beat the Street’ scheme. Attendees heard how the scheme would operate and that local businesses  ...  view the full minutes text for item 28.

The Area Board will be updated on legacy activities and events for 2015.

The Community Area Manager presented the Legacy item. The need to boost the local economy and encourage activities as part of the 2012 Olympic Games legacy was discussed. Local events such as The Big Pledge (May 2015) and various Magna Carta events – 15 June 2015 marked the 800th anniversary of the charter - were highlighted. The Calne Community Cycle would not take place this year but The Big Walk would take place 12 September 2015. The ‘Go Cycle’ bicycle training courses were raised and were available free of charge for local people.

            A modern day pageant would take place in Salisbury on 15 June 2015 The Community Area Manager and Community Youth Officer were working with young people from John Bentley School to produce modern day clauses for a new ‘Magna Carta’ charter for Wiltshire. These would be brought to the next Area Board meeting in June to be ‘adopted’ by the Area Board The group would also create a giant baron and banners to celebrate and illustrate the community area’s clauses and the group would take the baron and the clauses to form part of the procession to Salisbury Cathedral on 15 June. Parish and Town Council involvement was encouraged in selecting a representative to be involved and the group hoped to take the Baron and banners to other local events during the summer, such as the Town Carnival and town criers competition.

The next Area Board meeting would be held at 6.30 pm on 02/06/2015 at Beversbrook Sports Facility with refreshments available from 6.00 pm.