Agenda and minutes

A Chairman will be elected for 2015/16.

Cllr Christine Crisp was elected as Chairman for 2015/16.

A Vice-Chairman will be elected for 2015/16.

Cllr Alan Hill was elected Vice-Chairman for 2015/16.

The Chairman shall welcome everybody to the meeting.

The Chairman welcomed everyone to Calne Area Board and introduced the Councillors and Officers present.

There were none.

To approve and sign as a correct record the minutes of the meeting held on 7 April 2015.

The minutes of the meeting held on 7 April 2015 were approved and signed as a correct record.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

The Chairman will provide information about: 

1.    Consultation on the Joint Health and Wellbeing Strategy

2.    Changes to Street Lighting

The Chairman drew attention to the written announcements included in the agenda pack:

·         Consultation on the Joint Health and Wellbeing Strategy

·         Changes to Street Lighting

Members will elect representatives to outside bodies and working groups.

Members decided to maintain the current arrangement of appointments.

Cllr Tony Trotman discussed the new ‘Our Place Project’. Reports from the project may become part of ‘partner updates’ in the future.

To receive an update from the partners listed below:

1.    Wiltshire Police

2.    Healthwatch Wiltshire

3.    Wiltshire Fire and Rescue Service

4.    Calne Community Area Partnership

5.    Town and Parish Councils.

1.    Calne Community Area Partnership – Anne Henshaw Reported that a draft plan for developing a Community Led Calne Area Transport Strategy had been prepared by Calne Area Transport. A Wiltshire Council Principle Transport Planner had responded in some depth, clarifying the next steps that needed to be taken in order to establish a credible transport strategy.  Consequently the Calne Area Transport group wished to proceed to the next stage, to set out and present, the Objectives which would form a Vision statement for the Community Area Transport Strategy. Other Wiltshire town’s plans would be researched and any plan would need to be in line with both national and local policy. Local feedback would be considered when drawing up the plan. It was necessary for the plan to remain realistic and would be tailored to Calne. Members discussed the need to encourage national corporations to become involved.

Ross Henning reported on the Community Safety Forum: A background to the Safe Places initiative was provided. A number of local businesses had signed up to the project and the official launch date was Saturday 27 June at Calne Summer Festival. Restorative practices were also being looked at, with the intention of starting to  embed these into schools initially.

2.    Town and Parish Councils:

·         Cherhill PC – A countryside access meeting had been well attended and discussed rights of way issues through Cherhill. The meeting was open to neighbouring parishes too. The Chairman congratulated the Parish Council for the work undertaken to re chalk the Cherhill White Horse hill figure. This had ben undertaken by local volunteers including  the local Scouts and Cubs.

·         Calne TC – Grass cutting was discussed and was highlighted as a unitary council rather than town council issue. There had been outcry on social media and in the local press for this issue to be addressed. An update would be requested from the Local Highways Streetscene team.

1.    To consider the applications for funding listed below together with the recommendations of the Local Youth Network (LYN) Management Group.

2.    To report on LYN initiative from the April Area Board

3.    To consider a Councillor Initiative

Rebecca Green, LYN Chairperson, discussed their recent team building day which looked to build confidence and encourage team bonding. Their Dragon’s Den participatory budgeting event was discussed, where local young people  had voted on the allocation of youth funding previously delegated to them by the area board. A background to Wiltshire Skate Series was provided, which would take place in five venues around Wiltshire, including the Calne Bowl. Members discussed the need to promote the Bowl facility. The HACCA teenage survival skills project was explained as an initiative to help young people to learn to cook healthy and affordable meals, prior to leaving home to attend further education  or to start out on their own.

The Chairman congratulated the LYN for feedback received on LYN activities from young people and Officers from across the Council. The feedback received for Calne was very positive, resulting in Calne being top of the feedback table.

Three LYN funding recommendations were considered:

1)    Wiltshire Skate Series - £1,050

2)    HACCA Health Eating - £1,514

3)    Calne Bowl Project opening event (Cllr Howard Marshall) - £720

Decision:

To approve all three LYN funding recommendations.

To Note:  that, in line with authority delegated to the Community Area Manager on 4th November 2014, in consultation with the Chair of the Area Board and the Community Youth Officer the following expenditure was allocated from the Positive Youth Activities budget:

1)     £186.00 - The LYN development and team building day at Oxenwood outdoor centre.

2)    £61.00 – To facilitate the LYN Participatory Budgeting Event (Dragons Den).

To Note: that, in line with the funds delegated to the LYN by the Area Board (£5,000) for a Participatory Budgeting event, in consultation with the Chair of the Area Board and the Community Youth Officer on 7^th April 2015 the following expenditure was allocated from the Positive Youth Activities budget:

1)    £830 towards Calne Community Area Partnership First aid event ‘Disaster in the park and follow up accredited course for young people.

2)    £2383 towards Wiltshire YFC. Summer Pop Up Café in Castlefields park

3)    £650 towards Calne in Bloom project ‘Salad Bowl’

The Local Youth Network and John Bentley School will bring new clauses to the board for ‘adoption’.

The 15^th June celebrations in Salisbury were highlighted and a banner was present which would be part of the arrangements. Fifteen young people, the Town Crier and the Young Town Crier would be in attendance. Modern day Magna Carta clauses had been created during a workshop with John Bentley School. The workshop had discussed respect, equality and fairness.

The clause ‘Respect for ourselves, our environment and our differences’ was adopted by the Board.

Cllr Howard Marshall would attend the celebrations as Mayor, as well as Calne’s own giant baron, a reimagining of William de Cantilupe, one of King John’s enforcers who had links with the Calne Community Area. The giant baron had been affectionately nicknamed ‘Billy the Melon’. 

Dr Nick Ware will provide an update on integrated teams.

The presentation was provided by Dr Nick Ware, Dr Paul Harris and Jo Cullen (CCG).

It was explained that the service would need to be seamless and would be centred around the user in their home. It was hoped that the user would only have to tell their story once, rather than going through repeat assessments. Integrated teams were explained, involving clinical and community leadership. Domiciliary care was discussed and it was important to help people get back on their feet and with intention of maintaining their independence where possible. It was stated that people were found to be healthier when they stayed in their own home and out of hospital. The need to be proactive rather than reactive was highlighted.

            Pressures on agency nurses were discussed and it was stated that hospitals had been struggling to recruit staff. The need for continuity of service was highlighted, which could be difficult in widespread rural communities. The need to involve the voluntary sector was highlighted.

            The integration of Northlands and Patford Street surgeries was discussed. It was particularly difficult to recruit GPs in Wiltshire. The role of the Care Quality Commission was discussed and it was feared that Patford House Surgery would not pass CQC inspection. The lease at Patford would run out in 2016 and was a listed building; this had potential consequences for their CQC inspection.The Northlands site had been viewed by architects and there were plans to expand modestly. There would be an increase in the size of the car park. It was necessary to encourage people not to drive to their GP.

            The need to future-proof care in the town was discussed and the pending seven day a week opening hours were deemed currently unviable in Calne. It may become necessary to spread the working day due to capacity issues. The new site could potentially service 20,000 patients, including Sutton Benger. It was stated that from next year GP contracts were likely to be managed by the CCG. The location of the proposed enlarged facility was discussed as potentially inappropriate for those who have to use public transport and walk to their appointments. Cllr Hill stressed the importance of considering those without cars who would be travelling to the proposed site.  

Councillors will provide an update on community issues and progress on area board working groups. This will include:

1.    Highways working group (CATG)

2.    Calne campus working group

3.    Sandpit Road (Section 106) working group

4.    Air quality working group.

5.    Dementia Friends working group.

6.    ‘Our Place’ project working group.

Councillors provided an update on community issues and progress on Calne Area Board working groups. 

Highways Working Group (CATG) – The Board received a report with recommendations, which endorsed the Beversbrook Surgery signage request, suggested the deferral of progressing the speed limit on the C50 route and to further agree further priority issues, namely the 20mph schemes for School Road, Calne and Cherhill Village.  The C50 route (Quemerford – Blackland Crossroads) was discussed and speed checks had shown that no one was breaking the speed limit. Members agreed that it was not necessary to defer this decision as a decision could be made immediately.

Decision:

To decline the recommendation to defer the progression of the speed limit on the C50 route and to ask the CATG to take no further action on this matter.

Decision:

To agree further priority issues for 2015/16 as 20mph schemes around school road (conditional upon a Town Council contribution) and Cherhill Village (conditional upon a Parish Council contribution).

Decision:

To note actions laid out in the meeting notes.

Members also discussed potential dangers on Anchor Road.

It was stated that the contribution requested from Town and Parish Councils would be in the region of 25%/30% of the total cost.

Calne Campus Working Group – Cllr Hill discussed a review of the campus project by the Transformation team. The all-weather pitch was discussed and it was hoped that work would be complete by the end of 2016 but that there was the potential for delays. The leisure centre site was over the approved budget and the responsible Trust had been asked how the investment could be best spent to increase usage. Transfer should be completed by the end of 2015.

            Cllr Hill stated that the campus project had been in a state of change. There would be significant investment into Calne (an estimated £4-5M) as one of seven planned campuses; some of which would be modelled on Calne’s Community Hub. The need to be proud of the Hub and its work was emphasised.

Sandpit Road (Section 106) Working Group – Cllr Short had resigned and there would be a replacement in due time. Legal challenges to the closure of Woodhill Rise to Oxford Road footpath to wheeled vehicles were expected.

Air Quality Working Group – ‘Love Calne, Love Clean Air’. ‘Beat the Street’ had been a great success and there was a need to perpetuate the scheme if possible. Attendees were encouraged to attend ‘Calne Fest’ on Saturday 6^th June and to bring along their ‘Beat the Street’ card. Fynamore School has been a key target in the ‘Beat the Street’ project and were currently top of the leader board.

            Pollution from diesel engines was discussed and there should be more pressure to make the centre of Calne car free where possible. Slower traffic caused more extreme levels of pollution. It was stated that more people died from pollution related illnesses (and their associated problems) than from road incidents. It was stated  ...  view the full minutes text for item 13.

The Board is to respond to the community neighbourhood plans that were presented at the last area board.

An update was provided on the neighbourhood plans which were presented at a recent Board meeting:

·         Compton Bassett had been having some issues with its submission, which had not been agreed by Wiltshire Council. However the plan had now been re-submitted  and it was hoped that it would now progress to consultation stage.

·         Bremhill was at the first draft stage for review and was starting consultation in three weeks time.

·         Calne/Calne Without had progressed in accordance with their timeline but may have a month or two delay, due to a consultation over allocated sites which had taken longer to set up than previously expected. The target was to get a draft report to Wiltshire Council by Spring 2016.

1.  To ask councillors to consider the following applications seeking Community Grants from the Calne Area Board:

2.  To ask councillors to note delegated decisions made in relation to the following Area Board initiatives:

Members were asked to consider the following applications seeking Community Grants from the Calne Area Board:

Decision:

To approve £5,110 of funding for the Beversbrook Car Park project.While this project did not meet criteria,  Members felt that it displayed good cause to justify an exception to the criteria as follows:  felt

1)    The funding would represent a third party contribution, which the Town Council cannot contribute towards under the terms of the Landfill Tax Credit Scheme.

2)    This project would draw down £50,000 of external funding for the benefit of the Calne Community.

3)    The project would encourage increased community engagement in future Campus facilities.

Please find the accompanying funding report attached to these minutes for further information.

Decision:

To approve £350 of funding to the Friends of Abberd Brook application.Members commented that the group had done tireless work to ensure the Brook was in good order.

Members were asked to note delegated decisions, made under the Community Area

Manager delegated decision arrangements in consultation with the Chair and Vice Chair of the area board, in relation to the following Area Board initiatives:

Decision:

To note the delegated decisions made.

The ‘Beat the Street’ project was discussed. A future re-run of the project would be very expensive but its success and popularity had been outstanding and officers and members would be meeting following the completion of the scheme to discuss how to keep up the enthusiasm and momentum of local people and whether it would be possible to bring back this scheme in the future.  

Wiltshire’s Big Pledge challenges people to get healthy, volunteer, or make a positive change in 2015. It runs from 11 May – 30 September 2015.

The Board will receive a presentation from the Community Area Manager. Members will be asked for their individual pledges.

http://services.wiltshire.gov.uk/WiltshiresBigPledge/bigpledge/ChooseYourTypeDetail - The Big Pledge website.

Cllr Alan Hill was concerned that the Board had signed up to the  ‘Big Pledge’ in previous years and had done a lot of work in taking its pledge to become a Dementia Friendly community area forward. However he did not feel that the board had received any benefit in terms of support, encouragement, promotion or feedback through the Big Pledge scheme. It was suggested that the ‘Big Pledge’ should not be adopted but would instead be opened up to individuals should they wish to participate. The Community Area Manager circulated leaflets which provided information for attendees and a short introductory video was displayed. Members discussed the merits of the project but felt that many of the suggested pledges were already being done within Calne.

Decision – To decline the adoption of the Big Pledge but to encourage local people to pledge should they wish to.

The next Area Board meeting would be held at 18:30 at Beversbrook Sports Hall, Calne on 4 August 2015.