Agenda and minutes

The Chairman will welcome everyone present to the meeting.

The Chairman, Cllr Christine Crisp, welcomed everyone to Calne Area Board and introduced the Councillors and Officers present.

Apologies were received from Helen Bradley.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

Highways Working Group (CATG)

At the Area Board on 5 August 2014 a decision was made in relation to a CATG recommendation to ‘approve the 2^nd scheme at Bentley Lane, Calne’. This decision did not acknowledge the increase in project costs of £1,000. The Area Board is therefore asked to reconsider that decision in line with the original recommendation in the attached CATG report. 

·         Reverse decision to approve the 1^st Scheme at Bentley Lane

·         Approve funding of a 2^nd scheme at Bentley Lane.

Members were asked to reconsider a decision to reverse their approval of a road safety improvement scheme at Bentley Lane in June 2014 and to approve the funding of second scheme at Bentley Lane at an additional cost of £1000.

Resolved:

To reverse their previous decision to approve a highways improvement scheme at Bentley Lane, Calne and to approve funding of a second, alternative scheme.

The Area Board is being asked to consider that funding decisions concerning the design and delivery of positive activities for young people may occasionally need to be made urgently between regular area board meetings. In line with the approach used by the Calne Area Board with community area grants, in respect of urgent matters that arise from time to time between meetings, the Board is being asked to consider that the Community Area Manager be granted delegated authority to approve expenditure from the youth budget, in consultation with the chairs of the Calne Area Board, the Local Youth Network and the Community Youth Officer. 

Recommendation that authority be delegated to the Community Area Manager to approve expenditure of up to £1,000 per project for urgent projects falling between area board meetings  A report explaining such decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the Calne Area Board

In addition it is possible that up to £1,000 in total for the year may be required to facilitate some meetings such as the one that will be held on the 18^th November 2014. These costs may include occasional room hire costs, promotional materials and activity.  Although, where possible, meetings will be held at free venues such as the Communty Hub.

Recommendation that authority be delegated to the Community Area Manager to manage a budget of up to £1,000 to cover expenditure related to the management of the LYN meetings.  A report explaining such decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the Calne Area Board.

The Area Board was asked to consider that funding decisions concerning the design and delivery of positive activities for young people may occasionally need to be made urgently between regular area board meetings. In line with the approach used by the Calne Area Board with community area grants, in respect of urgent matters that arise from time to time between meetings, the Board was asked to consider that the Community Area Manager be granted delegated authority to approve expenditure from the youth budget, in consultation with the chairs of the Calne Area Board, the Local Youth Network and the Community Youth Officer. 

Decision:

To delegate authority to the Community Area Manager to approve expenditure of up to £1,000 per project for urgent projects falling between area board meetings in consultation with the Chairs of the Calne Area Board, the Local Youth Network and the Community Youth Officer.

In addition it was possible that up to £1,000 in total for the year may be required to facilitate some meetings such as the one that will be held on the 18^th November 2014. These costs may include occasional room hire costs, promotional materials and activity.  Although, where possible, meetings would be held at free venues such as the Communty Hub.

Decision:

To delegate authority to the Community Area Manager to manage a budget of up to £1,000 to cover expenditure related to the management of the LYN meetings, in consultation with the Chairs of the Calne Area Board, the Local Youth Network and the Community Youth Officer.

 A report explaining such decision and the reasons why it was considered to be urgent would be reported to the next ordinary meeting of the Calne Area Board.

Beversbrook  Campus  Site  –  Cllr  Hill  raised  concerns in  relation  to  three questions:

1)  Can Calne Town Council start work on the extension to the Pavilion by appointing their own contractor?

2)  When would the all-weather pitch construction begin? A hedge needed to be moved/removed in order to allow the AWP to be put in; can Calne Town Council get on with this work before the nesting season in spring 2015 so as not to delay the installation of the pitch?

3)  When could Calne Town Council expect to receive the necessary information regarding the road crossing so that they could comply with Condition 2 of the Planning Permission? When would the work be added to Highways forward work plan?

Cllr Hill was concerned that, after 10 working days,  at this time, he was awaiting a response to these questions. Concern was also raised in relation to the funding for the all-weather pitch as phase one and two of the campus project had already been approved by Cabinet; Cllr Hill stressed the need to move the hedge before the nesting season in spring.

Decision:

To support the moving of the hedge before spring  2015 if possible.

The next Area Board meeting would be held at 6.30 pm on 9 December 2014 at Calne Town Hall, with refreshments available from 6.00 pm.