Venue: Melksham Assembly Hall, Market Place, Melksham, SN12 6ES
Contact: Kevin Fielding (Democratic Services Officer)
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Chairman's Welcome, Introduction and Announcements · Safeguarding Thresholds
Supporting documents: Minutes: The Chairman welcomed everyone to the Melksham Assembly Hall, and then introduced the Wiltshire councillors who made up the Area Board as well as officers of Wiltshire Council who were in attendance.
The Chairman thanked the Town and Parish councillors in attendance.
The Chairman thanked Cllr Jonathon Seed for his chairmanship of the Area Board over the last four years.
Chairman’s Announcements
· Safeguarding Thresholds – as covered in the agenda pack.
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Apologies for Absence Minutes: There were no apologies for absence. |
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Minutes To confirm the minutes of the meetings held on the 6 February and 20 May 2013. Supporting documents: Minutes:
Decision
• The minutes of the meetings held on 6 February and 20 May were agreed as correct records and signed by the Chairman.
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Declarations of Interest To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.
Minutes: Agenda Item No.15, Community Area Grant application for Extended Services – Cllr Jon Hubbard, President of Extended Services, Melksham, would not vote on this application. |
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Partner Updates
To receive updates from any of the following partners:
a. Melksham Youth Advisory Group (YAG) b. Community Area Partnership Representative c. Wiltshire Police d. Wiltshire Fire and Rescue Service e. NHS Wiltshire f. Melksham Town Council g. Parish Council Nominated Representatives h. Melksham Chambers of Commerce I. Shadow Community Area Campus (SCOB) j. Melksham Senior People’s Forum
To include:
· CCTV update from the Partnership – Colin Goodhind to update the Area Board on the progress of the CCTV project.
· Fire Authority Business Plan – update by Mike Franklin.
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Shadow Community Operations Board (SCOB) – The Area Board to
approve the membership of the SCOB following the elections.
Supporting documents:
Minutes: The following Partner updates were noted:
Melksham Youth Advisory Group (YAG)
· Not present at the meeting.
Wiltshire Police – Insp Matt Armstrong
· The written report contained in the agenda pack was noted.
Questions raised from the floor included:
When would the Speed watch co-ordinator post expected to be filled? a.A draft business case has been submitted and a meeting would be taking place between Inspector Steve Cox from roads policing and the PCC on Friday 6 June.
Wiltshire Fire and Rescue Service – Mike Franklin
· The written report contained in the agenda pack was noted.
NHS Wiltshire
· The written report contained in the agenda pack was noted.
Community Area Partnership CCTV Update – Colin Goodhind
Points made:
· The Community Area Partnership thanked the Area Board for the CCTV funding, which they had granted.
· The spec for the system had now been drawn up.
· Melksham Town Council were now putting together a tender document.
· The Partnership had been working with both the Police and Melksham Town Council as to how the system would be manned.
· Volunteers were sought to man the system.
The Chairman thanked Colin Goodhind for his hard work.
Melksham Town Council
· The written report was noted.
Parish Council Nominated Representatives
Melksham Without
· That there was a vacancy for a parish councillor.
· That Melksham Without welcomed Cllr Terry Chivers as its Wiltshire Councillor.
Atworth
· Atworth thanked the Area Board for the funding for road markings, signage and gateways.
Shadow Community Operations Board (SCOB) – Cllr Roy While
Points made included:
· Architects had now been appointed as campus architects, work could now start on the design phase.
· Sub groups had now been set up to work with the architects on the feasibility work.
· Roadshow events were planned during the summer to showcase the Campus plans to the community.
· It was expected that a planning application would be submitted during Autumn 2013, with the build expected to start during Spring 2014.
· The architect would be coming to the Area Board in the near future.
Melksham Senior People’s Forum
· The written report was noted.
Melksham Chambers of Commerce
· The written report was noted.
The Chairman thanked everybody for their updates.
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Hall & Woodhouse Pub Naming Competition Presentation from David Hoare & Colin Wood - Hall & Woodhouse Ltd to launch a competition to name the new pub on land just off the A350 near Bowerhill.
Minutes: David Hoare & Colin Wood - Hall & Woodhouse Ltd gave a presentation to launch a competition to name the new pub on land just off the A350 near Bowerhill. It was expected that the pub would open during June 2014.
The Chairman thanked David Hoare & Colin Wood for their presentation. |
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Ipad Community Blog Competition Alison Sullivan – Community Area Manager to announce a competition to win an Ipad by posting items on the www.Melksham.ourcommunitymatters.org.uk web site, which would be drawn during October 2013. Supporting documents: Minutes: Alison Sullivan – Community Area Manager announced a competition to win an Ipad by posting items on the www.Melksham.ourcommunitymatters.org.uk web site, which would be drawn during October 2013. |
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Local Priorities set at the last Area Board meeting i.Presentation to agree the following priorities and set a local forward plan:
A1-Children & Young People:
Early intervention at pre school /
early years to break the cycle of deprivation and lack of
educational attainment F2-Transport: Link bus and trains & cycles G1 -Community Safety: Reduce dangerous roads (including villages, speed limit reviews 20 mph where parishes want them – this detail was added by group)
ii.Forward Plan for Melksham
To agree how each of the priorities are to be addressed during the year.
Minutes: The following Local Priorities Champions were agreed:
A1.Children & Young People: - Jon Hubbard B1.Health & Well Being - Pat Aves C3.Environment - Jonathon Seed D1.Community Development & Inclusion – Roy While E1.Waterways- ? F1.Transport –Terry Chivers G1. Community Safety – David Pollitt?
It was agreed that future agendas would try and make reference to the priorities in agenda items wherever possible. |
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Clinical Commissioning Group Presentation from Mike Relph to increase awareness and understanding of the role of the Clinical Commissioning Group and changes to local health services.
Minutes: Mike Relph gave a presentation to increase awareness and understanding of the role of the Clinical Commissioning Group and changes to local health services.
Points made included:
The structure
• 3 CCGs decided to form one CCG.
• We crossed the watershed into one CCG in March.
• Now 3 semi autonomous groups.
• One constitution and shared objectives.
• GPs lead.
• Allows voices of the patients to be heard.
• Allows involvement from other healthcare professionals.
CGC planning for 2013/14
• Clear and Credible Plan – Strategy for first two years.
• Operational Plan- 2013-14.
• Group Plans – 2013-14.
• Financial Plan and Qipp Plan.
• Provider Contracts in place.
• Provider CIP Plans with board assurance that quality will not be affected.
High level objectives 2013-14
• Transformation of community services.
• Respond to the continued pressure in urgent care demand on the acute sector.
• Significant enhancement in the early diagnosis and treatment of Dementia across Wiltshire.
• Greater integration with Wiltshire Council.
• Continue on changing the settings of care for elements of planned care against a backdrop of Wiltshire benchmarking in upper quartile for elective admissions.
• Continue to impact on growth trends in primary care prescribing.
Questions and comments raised from the floor included:
· Does this mean that we can revitalise our cottage hospitals? a.The CGC would certainly be interested in your views.
· Will there be a complaints procedure? a.Any complaints should be taken to the care provider in the first instance.
· Will there be improvements in Melksham? a.Care Co-ordinators would be appointed, this role would be working with GP practices, working out care plans, which would aim to identify putting the right care packages into the community.
· That Melksham hospital should never have been closed.
The Chairman thanked Mike Relph for his presentation. |
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New Highways Co-ordinator Adrian Hampton - Head of Local Highways & Streetscene South, Wiltshire Council to introduce the new Highways Co-ordinator Stuart Renfrew.
Minutes: Stuart Renfrew was introduced as the new Melksham Community Highways & Street Scene Services co-ordinator. His role would be to pull together a range of services from one central point, giving local communities better street scene services.
The Chairman thanked Stuart Renfrew for attending the meeting and looked forward to him attending future Area Board meetings.
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Review of Local Bus Services To consider proposals to review the most infrequently used bus services in Wiltshire with a view to reducing subsidies on some routes.
Supporting documents:
Minutes: Phil Groocock - Bus Network Manager, Wiltshire Council gave a presentation to highlight proposals to review the most infrequently used bus services in Wiltshire with a view to reducing subsidies on some routes.
Points made included:
Part of ongoing process of bus service reviews
Context;
• Pressure on public spending increasing year by year.
• Financial Plan requirement to make savings.
• Contract prices beginning to rise again.
• Reviews looking for more financially sustainable ways of meeting needs.
Current Zig Zag Service
Created by combining several poorly used services to provide new links Tries to meet a variety of different needs;
• Only service for Holt and Broughton Gifford, and for Gastard.
• Links to Corsham from Melksham and villages.
• Links to Trowbridge and Bradford from Corsham and Atworth.
• Two journeys from the villages to Chippenham.
Use and costs
Remains poorly used;
• 28500 single passenger trips / year.
• Average of only 8 on whole length of each bus journey.
• Use is particularly low north of Melksham Expensive to provide;
• Costs £108,000 a year.
• Subsidy for each single passenger trip around £3.70.
· Costs expected to rise when re-tendered.
Proposals
Proposed timetable;
• Reduces cost by using fewer vehicles.
• Retains similar service south of Melksham.
• Fewer journeys north of Melksham, and none to Chippenham.
• But should still meet the needs of many users.
Consultation and next steps
• Letter and information sheet sent out via Area Board managers.
• Questionnaire for bus users – available on the bus and on website.
• Asks for specific information on needs that would not be met.
• Information from consultation considered before decision made.
• Invite tenders to operate.
· Implementation in January 2014.
Questions and comments from the floor included:
· If the Lacock service was to be terminated, could the parish council contribute funding to keep it running? a.Any funding would be gratefully received.
· We should be making the service more attractive to users. a.We have to be realistic about the service and the savings that need to be made.
· Services like these are vital if we want to encourage people to come to Melksham using public transport.
· Bus services like the Zig Zag are vital for people in rural communities.
· Vulnerable and young people need safe public transport links.
The Chairman thanked Phil Groocock. |
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Community Area Partnership Funding Chris Holden & Phil McMullen – Melksham Community Area Partnership to present the Partnership’s 2013/14 work plan and request funding.
Supporting documents: Minutes: Chris Holden & Phil McMullen – Melksham Community Area Partnership presented the Partnership’s 2013/14 work plan and made a request for core funding, highlighting the work of the Partnership in the local community.
Decision
· The Area Board (AB) recognises the work undertaken by the Community Area Partnership (CAP) over the past four years and in particular celebrates the publication of the Melksham Community Area Plan (MCAP) and its relationship with the Joint Strategic Needs Assessment (JSA) for the Community Area.
· The Area Board is keen to explore how the future relationship between the CAP and the AB can be further developed and meet the changing needs of both the Council and the community.
The Chairman thanked Chris Holden & Phil McMullen for their presentation. |
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Splitz - feedback on Domestic Abuse Kim Patton – Youth Services Co-ordinator, Splitz to outline the positive impact the grant to Splitz from the Melksham Area Board has had on the children and their families in the Melksham area.
Minutes: This Item was withdrawn from the agenda as the speaker was unable to attend the meeting. |
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Community Area Transport Group (CAT-G) I.CATG bid for substantive funding.
II.To discuss the provision for coach parking in Melksham. Minutes: I.CATG bid for substantive funding.
Cllr Jonathon Seed requested that Councillors agree to allocate from Community Area Transport Group Delegated budget:-
£2,500 for Bank Street Non slip Surface.
This would form part of a substantive bid to central funds of £15,000 and a request to Town Council to match fund the project to the sum of £2,500 C/UC roads agreement
Decision
· That the Melksham Area Board agrees to allocate from Community Area Transport Group Delegated budget £2,500 for Bank Street Non slip Surface.
II.To discuss the provision for coach parking in Melksham.
Decision
The Melksham Area Board accepts the recommendation of the CATG that a tourist coach park is required in Melksham and that the Area Board delegates to the CATG the authority to set up such a coach park with the following guidelines:
• The location is to be either Lowbourne or Church Street Car Parks.
• The cost is not to exceed £2k without referral back to the Area Board.
• The Coach Park is to be for a maximum of three coaches.
• The Coach Park is to be a temporary solution pending the negotiation for (and possible provision of) a similar service within the Melksham Community Area Campus.
iii.C Road Speed Limits
Decision
The following were agreed:
· Forest Lane, Melksham.
· Poulshot.
· Steeple Ashton (reserve). |
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Grant Funding To ask Councillors to consider four Community Area Grant applications and one Councillor Initiative Bid.
Community Area Grants:
· Disabled football PA facilities - £500
· Great Hinton Memorial Hall improvements - £875
· Gazebos for Extended Services - £250
· Jubilee Wood Scout Camp site and community youth activity centre - £500
Councillor Initiative Bid:
· Resurfacing of road leading to Keevil Village Hall - £900
Supporting documents:
Minutes: Councillors considered four Community Area Grant applications and one Councillor Initiative Bid.
Community Area Grants:
Disabled football PA facilities - £500 approved. Reason: The application demonstrates a link to the Community Plan; encourage exercise.
Great Hinton Memorial Hall improvements - £875 approved. Reason: The application demonstrates a link to the Community Plan with regard to supporting families.
Note: Cllr Hubbard declared an interest in the Extended Services grant application, Cllr Seed now in the chair.
Gazebos for Extended Services - £250 approved. Reason: The application demonstrates a link to the Community Plan: ensure inclusion of all and raise the community spirit.
Note: Cllr Hubbard now back in the chair.
Jubilee Wood Scout Camp site and community youth activity centre - £500 approved. Reason: The application demonstrates a link to the Community Plan; protect and enhance parks and green spaces.
Councillor Initiative Bid:
Resurfacing of road leading to Keevil Village Hall - £900 approved. |
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Any Other Items of Public Concern Minutes: Melksham Rugby Club – Concerns were raised that the club would struggle to leave its present site within the time frame that was being proposed by Wiltshire Council.
It was agreed that Lucy Murray-Brown - Head of Campus & Operational Delivery Campus & Operational Delivery, Wiltshire Council would have further discussions with the Rugby Club, and that the Area Board would monitor any developments.
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Future Meeting Dates · 31 July – Venue to be confirmed. · 9 October – Melksham Assembly Hall (Older Persons Themed meeting) · 11 December – Semington Village Hall. Minutes: · 31 July – Venue to be confirmed.
· 9 October – Melksham Assembly Hall (Older Persons themed meeting).
· 11 December – Semington Village Hall. |
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Evaluation & Close |