Venue: Pitton Village Hall, Whitehill, Pitton SP5 1DJ
Contact: Lisa Moore (Democratic Services Officer)
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7.00pm |
Welcome and Introductions Supporting documents: Minutes: The Chairman welcomed everyone to the meeting of the Southern Wiltshire Area Board, and introduced Councillor Dick Tonge, Cabinet member for Highways and Transport.
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Chairman's Announcements To receive announcements from the Chairman, including:
· Intelligence Network
Supporting documents: Minutes: The Chairman urged people to read the attached information about the IntelligenceNetwork as it was an important resource. Details were attached to the agenda.
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Current Consultations To note the information attached on current consultations, as follows:
· Delayed Gypsy and Traveller Site Consultation · Reminder for Community Flooding Information · Wiltshire Local Transport Plan 2011 – 2026
For further information on all current consultations and to take part in the consultations above visit: http://consult.wiltshire.gov.uk/portal
Supporting documents:
Minutes: The Chairman invited people to note the consultation papers attached to the agenda.
In addition to the information attached to the agenda, the Chairman informed people that the Board had been invited to nominate two people from within the community area to take part in one of the three stakeholder workshops. Details of these were:
Anyone interested in attending these workshops should contact the Community Area Manager, Tom Bray. |
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Apologies Minutes: There were none. |
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Declarations of Interest Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee.
Minutes: There were no declarations of interest. |
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Minutes To approve and sign as a correct record the minutes of the previous meeting held on 19 August 2010 (copy attached).
Supporting documents: Minutes: The minutes of the previous meeting held on 19 August 2010 were agreed a correct record and signed by the Chairman. |
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7.10pm |
Living River Project To receive a presentation on the Living River Parish Resource Pack.
Officer: Gerry Hamersley, Natural England Area Team Manager Minutes: This item was cancelled due to the unavailability of the speaker from Natural England.
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7.15pm |
Parish Steward Scheme To receive information about this scheme.
Officer: Graeme Hay, Head of Service – Local Highways and Streetscene (South)
Minutes: Graeme Hay, Head of Service – Local Highways and Streetscene (south), showed a DVD on the Parish Steward Scheme followed by questions from the floor. Some of the questions and statements were:
The Chairman thanked Graeme Hay for coming and added that the more a Parish could liaise with their Parish Steward and the coordinator, the more they would get out of the scheme.
The Parish Steward Scheme DVD was also available to view online at:
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7.35pm |
Car Parking Strategy Feedback To receive feedback on the consultation undertaken for the Local Transport Plan Car Parking Strategy.
Officer’s: Alan Creedy, Head of Service for Sustainable Transport and Cllr Dick Tonge, Cabinet member for Highways and Transport. Minutes: The Board received information from Councillor Dick Tonge, Cabinet member for Highways and Transport, on the outcome of the consultation process.
The review had been carried out because prior to the formation of a unitary Council, the four districts had run their car parking in four different ways. As there were many issues to consider, the council had to look at the whole scheme to find a more rational approach.
The consultation on Mouchel’s report was open from 12 July to 3 September 2010, during that time 600 responses had been received. Some of the findings were:
Residents’ parking:
Other policies and issues:
Southern Wiltshire Responses • 7 Total respondents • The latest park and ride was very close to us but there seems little point getting a car out just to park there especially as you could not lug all your shopping on with you • Downton had recently had the bus service substantially reduced and small villages within the parish such as Charlton All Saints had virtually no bus service at all.
Questions and comments were then received, some of these were:
Councillor Devine added that the rural communities had little choice if they wished to visit the city centre, as they had to use either the bus or car. What people wanted was to keep the charges as low as possible. He also noted that millions of pounds came out of parking charges, which helped to keep the council tax down, and that it was a balancing act that Wiltshire Council seemed to have got right at the moment.
Councillor Tonge added that the consultation had to be detailed enough to provide all the factual information and that work would be undertaken to look at the consistency of all future ... view the full minutes text for item 9. |
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7.50pm |
Provision of New Grit Bins The Board will make a decision on the allocation of additional grit bins in the Southern Wiltshire Community Area (report attached).
Officer: Tom Bray, Community Area Manager Supporting documents:
Minutes: The Board considered the report of the Community Area Manager on the allocation of five additional grit bins across the Community area. After discussion the Board members voted on the recommendation as set out in the report.
Decision The Board allocated one bin each to the parishes of Coombe Bissett, Firsdown, Landford, Laverstock and Pitton & Farley.
It was also announced that there was an option for Parishes to take delivery of a one tonne bag of salt; free of charge, providing it could be stored within the set criteria previously circulated. Community Area Manager, Tom Bray would circulate the criteria information again to Parishes by email. |
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8.00pm |
Winterslow Parish Plan The Board will receive a report from the Chairman
Officer: Cllr Richard Britton, Chairman Supporting documents: Minutes: The Chairman informed the Board that as Wiltshire Council had no formal process for the adoption of Parish Plans, he had undertaken an informal audit of the document on behalf of the Board. The audit report had been attached to the agenda.
The Chairman then recommended that the Board considered the endorsement of the Winterslow Parish Plan.
After discussion the board voted.
Decision: The Southern Wiltshire Area Board endorsed the Winterslow Parish Plan and would ensure the document received appropriate circulation at County Hall, Trowbridge. |
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8.05pm |
Release of R2 funds in Laverstock The Board will consider the release of R2 funds to Laverstock and Ford Parish Council, as detailed in the attached report. Supporting documents: Minutes: This item had been withdrawn from the agenda due to the total amount of funds available for R2 falling below the threshold of £30,000 which would require it to be considered at an Area Board. However, at the next Area Board the officer dealing with R2 would update the Board on the processes involved with R2 as there were many questions from Parish Councils prior to the Area Board meeting. |
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8.10pm |
Southern Wiltshire Community Plan The Board will receive an update on the outcome of consultation and will make a decision on preliminarily adopting the plan (Report and Plan attached).
Officer: Tom Bray, Community Area Manager Supporting documents:
Minutes: Tom Bray, Community Area Manager reminded the Board that in October 2009 a Community Plan Steering Group had been formed with the aim of producing a Parish Plan by December 2010. Since then the Plan had been produced and the group had met on several occasions to put the document through its paces.
The next step would be to form five tasking groups to concentrate on crucial issues highlighted by the Plan. People were then asked to provide their details if interested in being part of one of the five tasking groups. The groups were:
People interested in joining a tasking group should contact Tom Bray, Community Area Manager. |
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8.20pm |
Leisure Facilities Review To receive information on the review of the leisure services in Wiltshire.
Officer’s: Councillor Stuart Wheeler, Cabinet member for Leisure, Sport and Culture and Robin Townsend, Head of Leisure.
Minutes: Councillor Stuart Wheeler, Cabinet member for Leisure, Culture and Sport explained that the consultation was currently going out across Wiltshire to review Leisure Facilities, following the formation of Wiltshire Council. The Council had inherited twenty three leisure centres across the county, in varied levels of care and repair needs.
To keep the leisure centres in the same condition that they were currently in would take £93 million over the next twenty five years. The Council would provide £117 million over the next twenty five years to carry out the proposals as detailed in the officer’s report. The idea would be to create a high quality service with reduced risk to the council.
Details of leisure facilities within the Southern Wiltshire community area were:
• Downton Leisure Centre was totally independent of Wiltshire Council. • The Brian Whitehead Sports Centre Association (BWSCA) received an annual revenue grant of £50K from Wiltshire Council. • The council had commissioned a report on the community trust options which may be of assistance to the BWSCA. • Due to the independent nature of the Sports Centre there were no proposals to provide further capital funds to improve the facility. • It was recognised that the annual revenue grant was not being considered as part of this report and would be considered later in the year.
People were then invited to ask questions, some of the comments were:
· In the event of Downton Leisure Centre closing, did Wiltshire Council (WC) have a contingency plan to rescue it. Answer: Wiltshire Council were not aware of any immediate threat to Downton Leisure Centre. · Clarification was sought about whether Downton Leisure Centre was one of the leisure centres to be refurbished as it was listed as such on the WC website. Answer: Downton Leisure Centre was not one of the centres in line for refurbishment and the incorrect information would be removed from the website immediately. · ]The catchment area for Downton leisure Centre was considered to be quite vast, had WC considered cross boarder talks with neighbouring authorities. Answer: Councillor Wheeler informed the Board that he and Robin Townsend would consider the issue of cross boarder communications. Robin added that the Sports England model had taken into account other facilities situated over the surrounding boundaries. · The BWSC had been in financial difficulty for some time, could this be included as a consideration in the report for Cabinet. · There was support for the initiatives for improvements planned for Salisbury’s Five Rivers Leisure Centre, in particular the climbing wall, which would benefit young people. However it was felt that Five Rivers was not user-friendly, with the swimming pool often taken up by special interest groups, and often not open for general swim. · Could a rural discount card for rural residents be produced. · Once the upgrading of facilities had taken place and WC had passed on the facilities to others to manage and maintain, there would be a huge financial responsibility for ongoing maintenance. Could the rules of how future R2 money ... view the full minutes text for item 14. |
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Your Local Issues To note the attached Report detailing the progress of Local Issues in the Community Area.
Officer: Tom Bray, Community Area Manager Supporting documents: Minutes: Tom Bray, Community Area Manager reminded people that the system was available and was a good way of getting things done in their local community.
Issues could be logged and tracked online at: https://forms.wiltshire.gov.uk/area_board/report_issue.php?area_board=Southern%20Wiltshire
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8.40pm |
Street Light Switching off/Dimming at Night across the Community Area To consider the attached report.
Officer: Tom Bray, Community Area Manager Supporting documents: Minutes: The report of the Community Area Manager attached to the agenda, detailed the proposals from Firsdown and Landford. Parish Councils to switch off street lighting between 24:00hrs and 05:30hrs at identified locations which had been consulted on locally and technically assessed by Highways.
The Board considered the report and comments from the room, after which they voted on the endorsement as set out in the report.
Decision: The Southern Wiltshire Area Board endorsed the proposals from Firsdown and Landford Parish Councils as detailed in the report of the Community Area Manager.
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8.45pm |
Community Area Grants The Board will consider a grant application for funding from the Community Grants Scheme and an application for endorsement for funding from the Performance Reward Grant Scheme (papers attached).
Officer: Tom Bray, Community Area Manager Supporting documents:
Minutes: The Board considered two applications for funding from the Community Area Grant Scheme and one application to endorse an initiative for funding from the Performance Reward Grant Scheme. After discussion the Board members voted on each application.
Decision: The application from Coombe Bissett and Homington Village Hall Management Committee was deferred until the February 2011 meeting of the Board. Reason The Board felt that as Coombe Bissett Parish Council had received funding for resurfacing of Shutts Lane, which benefitted the Village Hall, deferral until February 2011 would allow the Board to allocate remaining funds to other prospective applicants who may apply.
However the Board did note their support for the project to provide insulation and double glazing to the village hall.
Decision The Southern Wiltshire Area Board supported the bid from Wiltshire Voices to go forward for consideration by the Performance Reward Grant Panel. |
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9.00pm |
Evaluation and Close A copy of the Forward Plan is attached for information. Supporting documents: Minutes: People were asked to use the voting handsets to evaluate the meeting.
The Chairman thanked everyone for coming and closed the meeting.
The next meeting of the Southern Wiltshire Area Board would be on Thursday 16 December, starting at 7.00pm in the Trafalgar School in Downton. |