Agenda and minutes

The Chairman will welcome those present to the meeting.

The Chairman welcomed everyone to the meeting of the Warminster Area Board and introduced the Area Board members and Wiltshire Council officers.

Apologies for absence were received from Jill Willmott – Chapmanslade Parish Council,Heather Abernethie – Warminster Town Clerk, Len Turner – Warminster Chamber of Commerce and Sandra Samuel - Youth Development Co-ordinator.

To approve and sign as a correct record the minutes of the meetings held on 7 March 2013 and 5 June 2013 (copies attached).

Decision

The minutes of the meetings held on 7 March 1013 and 5 June 2013 were agreed as correct records and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Agenda Item No.14, Warminster Villages Community Partnership funding – Cllr Pip Ridout, who is the treasurer of Warminster Villages Community Partnership. Would speak on the item, but would not take part in the vote.

The Chairman will introduce the Announcements included in the agenda and invite any questions.

The Chairman made the following announcements which were covered in the agenda pack:

Safeguarding Thresholds

This Chairman’s announcement provides information about a review of guidance on safeguarding thresholds which has been undertaken jointly by the Wiltshire Safeguarding Children Board and the Wiltshire Children and Young People’s Trust. This has resulted in the introduction of a revised safeguarding document and toolkit.

Wiltshire Fire and Rescue Service - Draft Public Safety

Plan 2013-16 'Have Your Say'

This Chairman’s announcement provides information about the new draft Public Safety Plan 2013-16 (Integrated Risk Management Plan) which is available to view on the Wiltshire Fire and Rescue Service website. The plan

shows what the service has been doing and how it intends to build on that for the future.

Changes to bus service 24 (Salisbury - Warminster)

With effect from 29 July 2013, First bus company will be starting a new Salisbury – Warminster – Bath service which will replace the 24. The new service will be operated by First on a commercial basis, with no financial support from the Council.

The parishes that would be affected were;

Warminster Area Board – Warminster, Bishopstrow, Norton Bavant, Heytesbury, Knook, Upton Lovell, Codford, Boyton, Sherrington, Stockton

South West Wilts – South Newton and Wilton

Have your say on how your council works by viewing the current consultations. The information in the document included in the agenda is available on the Wiltshire Council website under: Council and Democracy / Consultations.

The report contained in the agenda pack was noted.

The Area Board will receive a presentation from Adrian Hampton – Head of Local Highways & Streetscene South and be introduced to the new Community Co-ordinators for the Warminster area. The Area Board will be informed of the role of the Community Co-ordinator as the first point of contact on highways and street-scene issues.

Adrian Hampton – Head of Local Highways & Streetscene South, introduced Tracy Myers as the new Community Co-ordinator, with responsibility for the Warminster community area. Tracy’s role would be to act as a focus for information, consultation and problem solving regarding the delivery of local highways and street scene services. The team will monitor the services provided by the Council’s new contractor, Balfour Beatty Living Places. 

Questions raised included:

·       Who should members contact in the first instance?

a.     Members can go straight to Tracy Myers with any queries.

·       Are you working with the local Housing Societies?

a.     Very much a work in progress, Tracy would be looking into this.

The Chairman thanked Adrian Hampton and Tracy Myers for attending the meeting.

The Area Board will receive a presentation and report from Lucy Murray-Brown, Head of Campus Delivery & Operational Models about the process for setting up a Shadow Campus Operations Board for Warminster.

A presentation was given by Lucy Murray-Brown, Head of Campus Delivery & Operational Models which outlined the process for setting up a Shadow Campus Operations Board for Warminster, a report was included as part of the agenda pack.

Background

·       A campus is a building, or buildings, in a community area that will provide the services the local community needs in an accessible location.

·       Local community involvement critical to the success.

·       Reduces the long term financial, environmental and operational pressures on operating aging, low quality buildings.

·       Potential to co-locate with partner and voluntary organisations.

·       Encourages the council to explore wide ranging innovative management and operational arrangements.

·       Core criteria to all campus buildings include shared reception, community space, accessible IT provision, personal care facilities and catering facilities.

Developing a Campus proposal for Warminster

Indicative sequence of events

·       Initial Area Board meeting – July 2013.

·       Audit and research work – autumn/winter 2013.

·       Community consultation phase one – winter/spring 2013/14.

·       Community consultation phase two – summer/autumn 2014.

·       Area Board consideration – autumn/winter 2014.

·       Council consideration – winter 2014/15.

Questions and points made included:

·       That the Campus is not just about Warminster, but the whole Warminster community area.

·       Would the Neighbourhood Policing team be fully included in the consultation process?

a.     Yes, the NPT would be fully involved in the process.

·       Will the rural areas be included in the consultation process?

a.     Yes, the SCOB would be looking at the rural needs, the Parishes would be invited to engage with the SCOB on this.

Decision

That the Warminster Area Board resolved to establish a Shadow Campus Operations Board.

Expressions of interest are invited from the representatives of:

·       Town & Parish Councils.

·       Education & Young people.

·       User & community groups.

·       The wider community.

And the deadline for receipt by Wiltshire Council will be 27 August 2013.

That Cllr Keith Humphries is appointed as the elected Wiltshire Councillor representing the Area Board on the Shadow Campus Operations Board.

The Chairman thanked Lucy Murray-Brown for attending the meeting.

An update from the Community Area Manager and leaders of the groups working on existing issues.

If you would like to raise an issue please contact the Warminster Community Area Manager, Jacqui Abbott on 07771 844 530 or jacqui.abbott@wiltshire.gov.uk or report the issue on the Wiltshire Council Website by using this link.

The Chairman will invite those attending to raise any urgent items of public concerns and will also invite any questions from the floor.

i.The report included in the agenda pack was noted.

ii.Corton playing Fields – older children gathering around the play area.

It was agreed that the local Neighbourhood Policing team would look into this issue.

The Area Board is asked to consider an application submitted by Warminster Town Council for the transfer of the allotments at The Tynings, Warminster to Warminster Town Council.

The Area Board was asked to consider an application submitted by Warminster Town Council for the transfer of the allotments at TheTynings, Warminster to Warminster Town Council.

 A report was included as part of the agenda pack.

Decision

·       That the Warminster Area Board approved the transfer subject to the matters referred to in paragraph 9 of the report, (agenda item 9).

To receive an update from the Community Area Transport group.

i.The report included as part of the agenda pack was noted.

The following CAT-G funding was agreed:

Decision

That the Warminster Area Board agreed the funding of the following projects for CAT-G expenditure:

·       Bishopstrow Flexi Bollards - £879.

·       Beech Grove Traffic Management - £5,000.

ii.Cllr Pip Ridout raised the issue of traffic from West Street into the town by the Obelisk. Traffic was jumping the queue by taking a right turn, Cllr Ridout requested that a no right turn sign was erected to stop this.

It was agreed that Warminster Town Council raises this issue with the CAT-G.

To receive updates from any of the following partners:

Ø  Wiltshire Police

Ø  Wiltshire Fire and Rescue Service

Ø  NHS Wiltshire

Ø  Warminster and Villages Community Partnership

Ø  Town and Parish Councils Nominated Representatives

Ø  Warminster Community Area Young People’s Issues Group

Ø  The Warminster and District Chamber of Commerce

Some written updates have been received and are included in this agenda.

The following written updates that had been received before the meeting and were included in the agenda were noted:

Wiltshire Police

Insp Alan Webb advised that the following issues would be followed up by the Neighbourhood Policing Teams:

·       Older Children gathering in the Corton playing field play area.

·       Right turn issues on West Street.

·       Youths riding motor bikes in the Town Park during the early hours.

·       Fishermen parking dangerously on the Shearwater road.

·       Misuse of the Black Dog Hill layby.

Wiltshire Fire & Rescue Service

NHS Wiltshire

Warminster Town Council

Horningsham Parish Council

Maiden Bradley with Yarnfield Parish Council

Upper Deverills Parish CouncilLongbridge Deverill and Crockerton Parish Council

The Chairman thanked all the partners for their updates.

The Area Board will be reminded that the Cabinet Member for Adult Care, Communities and Housing – Cllr John Thomson, made a Cabinet Member decision which was published on  26^th March, 2013 and came into force on 5^th  April 2013 about Area Board Funding for 2013/14 to provide clarity to the process.

A copy of the decision made and associated documents are attached for information and future reference.

Jacqui Abbott – Community Area Manager outlined a report which sought to update and provide clarity to the 2013/14 Area Board funding process.

The report was noted.

To consider any applications for funding from the Community Area Grants Scheme.

A decision was made in 2010/11 that paper copies of funding applications no longer appear as part of the agenda in an attempt to reduce the volume of paper used. However the full applications are circulated to all members of the Area Board, published on the Wiltshire Council website and hard copies are available on request.

The area board considered the following applications seeking 2011/12 Community Area Grant funding:

Wylye Valley 1914 Project – awarded£3000 towards the Wylye Valley 1914 Projectfor an interpretative map.

Reason

This application meets grant criteria 2013/14 and has been classified as a capital project by Wiltshire Council finance department.

Corsley Memorial Playing Field – awarded £500 for the Corsley Memorial Playing Field Barbeque.

Reason

This application meets grant criteria 2013/14 and has been classified as a capital project by Wiltshire Council finance department.

Maiden Bradley Village Hall Project – awarded £2,900 request for a new Central Heating system.

Reason

The application meets grants criteria 2013/14 and has been classified as a capital project.

Dick Collins – Corsley Reading Rooms gave a brief update and thanked the Area Board for the new chairs which been purchased after successfully applying for grant funding from the Area Board.

To receive a report from the Warminster Villages Community Partnership requesting the Board’s approval to core funding covering the financial year 2013/14.

The Warminster Area Board members considered a report from the Warminster Villages Community Partnership requesting the Board’s approval to core funding covering the financial year 2013/14.

Note:

Cllr Pip Ridout did not take part in the vote as she had declared an interest as the treasurer of the Warminster Villages Community Partnership.

Decision

·       That the Warminster Area Board approved the core funding request for £10,334 with an agreement to release the 1^st tranche of £5,167 immediately.

·       That the Warminster Area Board agreed to consider what amount of funding to give, when the 2^nd tranche of funding is considered at the November Area Board meeting with the condition that the final Warminster and Villages Community Area Plan is published in October 2013 at the latest and

·       Two further theme groups of the partnership had been established as detailed in the workplan by October 2013.

The board will consider the existing Forward Work Plan for the Warminster Area Board at which point the Chairman will invite those present to suggest topics to be considered at future meetings.

If you cannot attend the meeting and would like to suggest topics please contact the Democratic Services Officer whose details are available on the front page of this agenda.

There were none.

The next meetings of the Warminster Area Board will be on:

·         5 September 2013 – Maiden Bradley Village Hall

·         7 November 2013 – Warminster Civic Centre

·         9 January 2014 – Warminster Civic Centre

·         6 March 2014 – Warminster Civic Centre

• 5 September 2013 – Maiden Bradley Village Hall.

• 7 November 2013 – Warminster Civic Centre.

• 9 January 2014 – Warminster Civic Centre.

• 6 March 2014 – Warminster Civic Centre.

The next meeting of the Warminster Area Board will be held on 5 September 2013 at Maiden Bradley Village Hall.