Agenda and minutes

The Chairman will welcome those present to the meeting.

The Chairman welcomed everyone to the meeting of the Warminster Area Board and invited members of the board to introduce themselves.

Apologies for absence were received from:

·         Mike Lucas – Chitterne Parish Council

·         Jill Willmott – Chapmanslade Parish Council

·         Len Turner – Warminster Chamber of Commerce

·         Sarah Jefferies – Maiden Bradley with Yarnfield Parish Council, Horningsham Parish Council, Upper Deverills Parish Council

·         Tony Jackson -

To approve and sign as a correct record the minutes of the meeting held on 4 July 2013 (copy attached).

Decision

The minutes of the meeting held on 4 July 2013 were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Councillor Andrew Davis declared that in relation to agenda item 11 – Area Board Funding – Community Area Grants – that he was a trustee of the Chapel of St Lawrence who had applied for a grant.  Councillor Davis did not speak on the item but did vote.

The Chairman will introduce the Announcements included in the agenda and invite any questions.

The Chairman made the following announcements:

This Chairman’s announcement provides information about the Wiltshire Core Strategy, which provides the planning policy framework for Wiltshire.  The Core Strategy recently underwent discussion at a public examination conducted by an independent Planning Inspector. 

Following the examination hearing sessions the council has published a schedule of Proposed Modifications (August 2013) containing ‘main’ and ‘minor’ changes to the Core Strategy to give all interested parties the opportunity to comment before the Inspector completes his report.

The consultation will take place for a six week period from Tuesday 27 August to Wednesday 9 October 2013 inclusive.

Further information can be found in the attached document.

The Chairman explained that the announcement provided information about the Wiltshire Core Strategy, which provided the planning policy framework for Wiltshire. The Core Strategy recently underwent discussion at a public examination conducted by an independent Planning Inspector.

Following the examination hearing sessions the council has published a schedule of Proposed Modifications (August 2013) containing ‘main’ and ‘minor’ changes to the Core Strategy to give all interested parties the opportunity to comment before the Inspector completes his report.

The consultation will take place for a six week period from Tuesday 27 August to Wednesday 9 October 2013 inclusive.

Have your say on how your council works by viewing the current consultations. The information in the document included in the agenda is available on the Wiltshire Council website under: Council and Democracy / Consultations.

The Chairman encouraged those present to become involved with the on-going consultations which could be accessed on the Wiltshire Council Website

To receive updates from any of the following partners:

Ø  Wiltshire Police

Ø  Police and Crime Commissioner – Commissioner Update

Ø  Wiltshire Fire and Rescue Service

Ø  NHS Wiltshire

Ø  Warminster and Villages Community Partnership

Ø  Town and Parish Councils Nominated Representatives

Some written updates have been received and are included in this agenda.

The Area Board will receive an update from the Warminster Community Area Youth Advisory Group

The following written updates had been received before the meeting, included in the agenda and noted at the meeting.

·         Wiltshire Police – Sergeant Debra Ashley responded to a number of questions in relation to the following issues and advised that follow up action would be taken:

o   Dangerous parking on the Shearwater road

o   Size of the Neighbourhood Police Team in the Chapmanslade area – to receive an update at a future meeting

o   Concern at the way Charity fundraisers in Warminster were encouraging the public to make donations

·         Wiltshire Fire and Rescue Service

·         Warminster and Villages Community Partnership

·         Horningsham Parish Council

·         Maiden Bradley with Yarnfield Parish Council

·         Upper Deverills Parish Council

The Area Board will receive a presentation from Amy Bird – Consultant in Public Health who will speak about raising awareness of what public health is and does.  The presentation will take the form of a DVD which is also available at the following link  http://www.youtube.com/watch?v=0o-Akoi8QKY

A copy of factsheet explaining the new public health role of local authorities is attached.   

There will be an opportunity to ask question following the presentation.

The Area Board received a presentation from Amy Bird, Public Health Consultant, and viewed a DVD about the service. Amy explained that the public health team moved from the NHS to Wiltshire Council on 1 April 2013.  The team facilitated and promoted healthy behaviours, environments and practices to ensure populations remained healthy. They also managed infectious diseases and ensured health resilience.

The following issues were discussed:

·       How the public are made aware of public health campaigns.  It was noted that information about future campaigns would be published by the Council’s Communications Team on a quarterly basis and copies of the publication would be made available at future Area Board meetings.

·       Updates surrounding the on-going issue of ‘bed blocking’.  The Cabinet member for Public Health, Protection Services, Adult Care and Housing explained that there was still a problem with ‘bed blocking’, however, the situation was improving and he was pleased to report that there were no delays in transfers from the RUH, Bath during the last week.   

The Chairman thanked Amy for a very informative presentation.

The Area Board will receive a presentation from Amy Bird – Consultant in Public Health who will provide an update on community area Joint Strategic Assessments.

Further information, in the form of a Chairman’s announcement is attached and there will be an opportunity to ask question following the presentation.

The Area Board received a presentation from Amy Bird, Public Health Consultant who provided an update on the Community Area Joint Strategic Assessment –JSA - 2013-2015.

Amy explained that this was the second round of community area JSAs with the first JSA being produced in late 2011 with community events in early 2012.  The JSA for 2013-15 had been commissioned by the Wiltshire Public Services Board and had been presented to the Chair’s of the Area Board at a meeting in June 2013.

It was noted that the JSA would use evidence to understand the issues at a local level, make comparisons with 2011 and see where any changes had taken place, add new chapters around leisure and culture and would be produced in a more user friendly format. 

The Area Board were informed of some of the differences between the original JSA from 2011 and the current version.  Some of the differences included a fuller executive summary for community events, making issues bespoke to each community and engagement with the Youth Advisory Board.

Community events were being organised from January 2014 with an event for the Warminster area on 1April 2014 at the Civic Centre.  There was a possibility that meetings could be organised for the outlying areas of Warminster if the local communities made a request.

The Chairman thanked Amy for the presentation.

An update from the Community Area Manager and leaders of the groups working on existing issues.

If you would like to raise an issue please contact the Warminster Community Area Manager, Jacqui Abbott on 07771 844 530 or jacqui.abbott@wiltshire.gov.uk or report the issue on the Wiltshire Council Website by using this link.

The Chairman will invite those attending to raise any urgent items of public concerns and will also invite any questions from the floor.

The Community Area Manager introduced her report including new issues since the last meeting, on-going issues and those issues since resolved. She invited people to contact her should they have any issues to raise.  It was noted that many of the highway issues would be considered at the CATG meeting to be held on 24 September 2013. 

The Area Board were assured that all issues being considered by the CATG meeting had been initially considered by the Town and Parish Council’s in line with Council procedures.

The following issues were also raised:

·         the issue raised under the Wiltshire Police partner update about dangerous parking along the Shearwater road would be added to the list of issues considered by the CATG meeting on 24 September 2013.

·         The weight limit on the B3092 – it was noted that the Traffic Regulation Order had been agreed for this but would not come into force until works at the junction of the B3092 and the A303 were in place

·         A meeting was being organised for 16 September 2013 to discuss the issue of caravans entering Longleat via Greys Hill, Lane End, Corsley

Decison:

That the report and comments made above be noted.

The Area Board will receive an update report from Rachel Goff – Campus Delivery Manager, Campus Delivery & Operational Models about the latest position for setting up a Shadow Campus Operations Board for Warminster.

The following background papers are also attached:

·         Terms of Reference

·         Report to the Area Board on 4 July 2013 – explaining the background and setting the context to the campus programme and the shadow Campus Operation Board

The Community Area Manager reminded the Area Board that they received a presentation on establishing a Shadow Campus Operation Board (SCOB) and agreed to set up the Board.  The Area Board also invited expression of interest from representatives to be part of the SCOB with a deadline for application of 27 August 2013.

The Area Board were informed of the timescales for establishing the SCOB and were asked to consider how they wished to proceed with appointing representatives to the SCOB.  Members suggested that a meeting be set up to consider the applications received, make appointments and where skill gaps occurred consideration be given to co-opting additional representatives to serve on the SCOB.

Resolved:

1.    That the update on the Shadow Campus Operation Board be noted

2.    That the Community Area Manager be asked to arrange a meeting of the Area Board members to consider applications and make appointments to the Shadow Campus Operation Board

3.    That following the appointment of the Shadow Campus Operations Board, consideration be given to co-opting community representatives to fill any skill gaps.

Note – The above decision received unanimous support from all Warminster area members.

To consider any applications for funding from the Community Area Grants Scheme.

A decision was made in 2010/11 that paper copies of funding applications no longer appear as part of the agenda in an attempt to reduce the volume of paper used. However the full applications are circulated to all members of the Area Board, published on the Wiltshire Council website and hard copies are available on request.

The area board considered the following applications seeking 2013/14 Community Area Grant funding:

1.    Year 6 Family Healthy Eating Project

The Community Area Manager explained that the proposal was for the Warminster Schools Extended Partnership to run the Year 6 Family Healthy Eating Project.

Decision:

To award Warminster Schools Extended Partnership £825 towards running the Year 6 Family Healthy Eating Project

Reason:

The application meets the grants criteria 2013/14

2.    Scout Hut Repair

The Community Area Manager explained that the proposal was for the 3^rd Wiltshire BP Scouts to make necessary repairs to the scout hut.

Decision:

To award the 3^rd Wiltshire BP Scouts £500 towards the Scout Hut Repair Project

Reason:

The application meets the grants criteria 2013/14

Note – the decision to award the grant was made by a unanimous vote in favour.

3.    Warminster Athenaeum Lighting Project

The Community Area Manager explained that the proposal was for the Warminster Athenaeum Trust lighting project at the Athenaeum.

Decision:

To award Warminster Athenaeum Trust £5,000 towards the Athenaeum Lighting Project

Reason:

The application meets the grants criteria 2013/14

Note – the decision to award the grant was made by a unanimous vote in favour.

4.    Codford Youth Skate Park Project

The Community Area Manager explained that the proposal was for the Codford Skatepark Youth Group to provide a sports and leisure facility for the village and surrounding parishes.

Decision:

To award Codford Skatepark Youth Group £5,000 towards the Skatepark Project, subject to the Group achieving match funding

Reason:

The application meets the grants criteria 2013/14

Note – the decision to award the grant was made by a unanimous vote in favour.

5.    St Lawrence Electrical and Kitchen Project

The Community Area Manager explained that the proposal was for the Chapel of St Lawrence to upgrade the facilities of the chapel, including the kitchen.

Decision:

To award the Chapel of St Lawrence £4,852.50 towards the St Lawrence electrical, wiring, kitchen and plumbing project

Reason:

The application meets the grants criteria 2013/14

Note – the decision to award the grant was made by a unanimous vote in favour.

The board will consider the existing Forward Work Plan for the Warminster Area Board at which point the Chairman will invite those present to suggest topics to be considered at future meetings.

If you cannot attend the meeting and would like to suggest topics please contact the Democratic Services Officer whose details are available on the front page of this agenda.

There were none.

The next meetings of the Warminster Area Board will be on:

·         7 November 2013 – Warminster Civic Centre

·         9 January 2014 – Warminster Civic Centre

·         6 March 2014 – Warminster Civic Centre

The next meetings of the Warminster Area Board will be on:

·         7 November 2013 – Warminster Civic Centre

·         9 January 2014 - Warminster Civic Centre

·         6 March 2014 - Warminster Civic Centre