Venue: Enford Village Hall, Longstreet, Enford, SN9 6DD
Contact: Lisa Moore (Democratic Services Officer)
Note | No. | Item |
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15 mins |
Welcome and Introductions Supporting documents: Minutes: The Chairman welcomed everyone to the meeting of the Tidworth Area Board. |
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Election of the Chairman To elect a Chairman for the forthcoming year. Minutes: In accordance with the Council’s Constitution (part 3, paragraph 4.8), the Chairman announced that he would vacate the Chair for item 2 as he was seeking re-election to the position of Chairman. Councillor Mark Connolly took the chair for this item.
Councillor Connolly invited nominations for the position of Chairman of the Tidworth Area Board for the forthcoming year 2011-12.
Decision Councillor Chris Williams was appointed as Chairman of the Tidworth Area Board for the forthcoming year 2011/12.
Councillor Williams in the Chair
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Election of the Vice Chairman To elect a Vice Chairman for the forthcoming year. Minutes: The Chairman, Councillor Williams invited nominations for the position of Vice-Chairman of the Tidworth Area Board for the forthcoming year 2011-12.
Decision Councillor Mark Connolly was appointed as Vice-Chairman of the Tidworth Area Board for the forthcoming year 2011/12.
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Nominations of Representatives to Outside Bodies To note that appointments to outside bodies which were made by the Board last year along with any changes as detailed in the attached document will continue for 2011/12. Supporting documents: Minutes: The nominations to Outside Bodies would be carried over for 2011/12 as per the table attached to the agenda.
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Apologies for Absence Minutes: Apologies for absence were received from:
· Mike Franklin – Wiltshire Fire & Rescue Service · Michael Meade – St James Church Magazine
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Declarations of Interest Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee. Minutes: There were none. |
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Minutes To confirm and sign the minutes of the last regular Board meeting held on Monday 16th May 2011 and the Extraordinary Board meeting held on Monday 6th June 2011. Supporting documents: Minutes: Decision The minutes of the previous meeting held on 16th May 2011 and the extraordinary meeting held on 6th June 2011, were agreed as a correct record and signed by the Chairman.
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Matters Arising To discuss any matters arising from the minutes of the previous two meetings. Minutes: The Chairman announced that following the Extraordinary Board meeting held on Monday 6th June 2011, where the Board discussed the proposals for a waste transfer site at Castledown Business Park, a group had formed called ‘No2Waste’. This group had produced a petition against the proposed site, the petition contained over 1,000 signatures. Councillor Williams accepted the petition on behalf of the Board and informed them that it would be logged with Democratic Services who would then pass the information to the relevant officer or committee for consideration.
Mary Cullen, Community Area Manager gave the following updates:
· Speed guns - Four additional speed guns had been purchased which should help to alleviate pressure when guns are out of action for calibration. In addition to this, four more would soon be on order, to help give adequate cover across the county. There would be 26 guns across 46 Community Speed Watch groups.
Councillor Mark Connolly added that in addition to the review on C class roads, Area Boards would be involved at looking at the speed limits on these C class roads. Further information on this would follow when available. |
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5 mins |
Chairman's Announcements To receive Chairman’s Announcements including:
Supporting documents:
Minutes: The Chairman made the following announcements:
Queen Elizabeth II Playing Fields Challenge Two fields in Ludgershall owned by Wiltshire Council had been identified; however it was felt that only one of these (a large open field opposite Empress Way) was really suitable. Ludgershall Town Council had been approached; and they had confirmed that they did not have an interest in the site, therefore the Area Board decided to put this forward for consideration as a suitable venue. Town or parish councils could also nominate their own land directly.
Core Strategy Exhibition 20th July 2011 An exhibition on the Core Strategy Consultation and the Draft Waste Site Development Plan had been scheduled for Wednesday 20th July 2 – 8pm at the Memorial Hall in Ludgershall. This would be the public’s opportunity to input into the consultation, the Chairman urged anyone interested to go along.
Award Received by Lydia Baos The ‘Skills for Health’ project supported by Tidworth Area Board last year, had recently won an award for reducing health inequalities in community areas, coming first out of 12 nominations in that category. The Chairman congratulated Lydia Baos and her team for receiving the award.
Update on Community Asset Transfer The Community Asset Transfer of the Rose Garden to Ludgershall Town Council was now complete. The transfer of land on St Andrews Road to the MOD was still in progress and would be completed shortly.
Youth Initiatives Funding An allocation of £5,024 youth initiative budget had been allocated for 2011/12 however with the roll over from the previous year, this would total £6,228 for youth projects this financial year.
The Board was proposing to hold a participatory budget event in November 2011, where they would invite bids of up to £1,000 for youth projects. For more information and to submit proposals, contact Mary Cullen, Community Area Manager.
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Current Consultations Current consultations running on the Consultation Portal webpage include:
· Wiltshire Core Strategy - Consultation Paper (attached)
For full details on all of the consultations currently running, click on the link: http://consult.wiltshire.gov.uk/portal
Supporting documents: Minutes: The Chairman informed people that if they wished to feed in to any of the consultations running, they could do so by going on line or by visiting a local library.
To take part on line, click on the link: http://consult.wiltshire.gov.uk/portal |
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5 mins |
Cabinet Representative - Councillor John Brady Councillor John Brady, Cabinet Representative for Finance, Performance and Risk, will give a brief overview of that area of responsibility. The Chairman will then invite questions from the public.
(Note: Written questions may be submitted in advance – please email to lisa.moore@wiltshire.gov.uk by Wednesday 13 July)
Minutes: Councillor John Brady, Cabinet Representative for Finance Performance and Risk, gave a brief outline of this area of responsibility.
The council had been hit with facing some very large cuts of about £41 million over the next four years. The council expected to achieve £100 million of reoccurring savings over the four years, this divided by four years equated to £25 million a year. This would be achieved mainly through reshaping services, procurement and management restructure.
Pressure comes from Adult Social Care, as the amount of money that the council aims to invest over the next few years was quite high. This was not an area where you could predict the budget for the amount of people who would need care or who may go into hospital and require care.
A question was raised from a young person in the room who asked if it was fair that youth service would be cut by £600k the following year. Councillor Brady explained that it was a case of working more efficiently to provide the same service for less.
The Chairman thanked Councillor Brady for attending.
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15 mins |
Youth Development Services 13-19 Commissioning Strategy To inform the Board of the new strategy which will affect youth services in the area.
Officer: Kevin Sweeney, Area Manager (North and East).
Supporting documents: Minutes: Kevin Sweeney, Area Manager (North and East) gave a presentation outlining the plans for improving the services for the 13 – 19 age range. He explained that this was not a predetermined consultation, but one which was open to views and comments, with the key aim of improving the outcomes available to 13 – 19 year olds.
Wiltshire Children’s Trust draft commissioning strategy contained the following sections:
A handout was circulated which contained a number of suggested commissioning priorities outlined below:
During the consultation feedback is being sought on whether the above are the right priorities and which, if any, should have higher priority.
The draft strategy is available to at: www.wiltshirepathways.org on the home page under ‘Latest News’.
Consultation was taking place for 12 weeks from 13th May 2011 to 5th August 2011. The final strategy would be presented to Wiltshire Council’s Cabinet in September 2011 along with a report making specific proposals on future plans for youth work.
Written responses to the consultation could be sent to pathways@wiltshire.gov.uk
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10 mins |
Help to Live at Home To receive a presentation on the programme to improve services to support older people and vulnerable people in their homes.
Officers: Nicola Gregson – Head of Service, and John Salen, Project Manager. Supporting documents: Minutes: The Board received a presentation from Nicola Gregson (Head of Commissioning: Care, Support and Accommodation).
The Council has been working with the NHS and residents of Wiltshire on a major review of the services that are available to older and vulnerable people living in the county. This is called ‘Help to live at Home’. The review aims to improve the experiences of vulnerable adults and carers who require support, whilst ensuring that the changes are sustainable in the future. Some of the points covered were: · There are 17,000 people in the Tidworth and Ludgershall Community Areas aged 85 or over.
As a result of this review –
Questions and comments were then taken from the room, these included: · How will the new services and providers be monitored? Answer: There would be a contract management team to monitor them. · How do you assess the need of the elderly and not so elderly, as some people exaggerate their need, when the reality is that they are not in need at all. Answer: The assessments carried out are very rigorous, as they need to establish a critical or a substantial need. · Would the new services be means tested? Answer: The services would be funded by the Council, but then means tested. People who fall outside the criteria could purchase the equipment independently. The Chairman noted that some people had heard that a care home in Ludgershall called Bartlett House would close in the future and that there would be 40 new beds within the community area. He asked Nicola to confirm whether the Board would be approached to discuss the proposed ... view the full minutes text for item 13. |
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10 mins |
Waste and Recycling Service To receive an update on the various changes to waste and recycling collections for the area.
Officer: Vicki White, Waste Project Officer Supporting documents: Minutes: The Chairman noted that on the first day of the Unitary Council, the Tidworth Area Board members had put in a bid for the introduction of a kerb side collection service
Martin Litherland, Head of Waste Collection gave a presentation to the Board on the changes to the waste and recycling collections for the area.
As a result of Wiltshire Council becoming a Unitary Authority in April 2009, there have been four different waste and recycling collection services available to residents, depending on where you lived. This costed different amounts, had differing recycling levels and was not a fair service for residents.
From October the council would be rolling out service changes so that everyone received the same level of service, beginning with fortnightly plastic bottles and cardboard recycling collections using blue-lidded bins.
In late February 2012, the council would roll out fortnightly non-chargeable garden waste collections, using green lidded bins, for the north, east and south of the county. Residents will need to opt in to receive the service, ideally by 30th September, and should complete the opt-in form online at www.wiltshire.gov.uk/waste if possible. Alternatively residents can complete the FREEPOST form found in the latest edition of Your Wiltshire magazine, or in the "Coming Soon" leaflet which has been sent out in the post to all residents from week commencing 4th July. If residents already have a garden waste bin, they do not need to re-apply, and their collections will carry on as usual.
Questions and comments were taken from the room, these included:
· In Amesbury all of the plastic bottles and cardboard go into one bin, can these separated? Answer: Currently Salisbury has a blue bin collection which goes to Thorney Down for separation, so it is possible to separate the materials. · Can you leave the lids on the plastic bottles? Answer: Yes you can wash, squash and put the lid back on. · The initial booklet which had been circulated needs to be updated as it did not include things like light bulbs. Answer: The internet is the easiest place to find the most up to date information, as it is easier to update it than printed literature. · A refuse lorry visits us once a month for residents to recycle cardboard. This stops in September and the blue bin will not be in place until ____, so what has been put in place to bridge the gap? Answer: It has been a difficult balance to achieve, in providing the best service available for the budget we have. If there has been a mismatch of timings this can be looked into. · Within the garrison, Hills provide the recycling collection service, where the tins, bottles and paper is mixed together in a box ready for collection, how will this be replaced. Answer: The black box will continue, the contents of this are separated out at the kerbside by the collection team and loaded onto the recycling truck into different compartments. · Is a second black box available from the ... view the full minutes text for item 14. |
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15 mins |
Community Speedwatch Update To receive an update from Enford Parish Councillor and CSW team member Norman Beardsley. Minutes: Norman Beardsley, Enford Parish Councillor and CSW team member gave an overview of how Enford became involved with Community Speed Watch from the beginning.
The Chairman hoped that in having this presentation on the agenda that the profile of CSW would be raised. He added that in the areas where speeding was an issue and where CSW was not in operation, they could apply for a metro count to assess the speed of passing vehicles, if speeding was found to be a problem, then a CSW group could be formed.
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2 mins |
Update on Issues Raised An update from the Community Area Manager regarding issues raised. Minutes: Mary Cullen, Community Area Manager, circulated a report detailing the current status of issues on the system. One new request had been to make Kohat Road junction with Bulford Road a T junction, the Community Area Transport Group would look into this request. Various other issues had been closed as there was no further action on them at this point.
Issues could be submitted online at: https://forms.wiltshire.gov.uk/area_board/report_issue.php?area_board=Tidworth
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15 mins |
Updates from Town and Parish Councils, the Police, the Army, NHS, TCAP and other Partners To receive any updates from the room. Written updates from the following are attached:
· Fire and Rescue · NHS · Police
Supporting documents:
Minutes: Police – Inspector Martyn Sweett Highlighted some of the points detailed in the report attached to the agenda , some of these were:
Inspector Sweett also gave congratulations to the Enford Community Speed Watch team for their efforts.
Garrison – Colonel Paddy Tabor Gave an update on recent and forthcoming events, which included:
TCAP – Tony Pickernell Gave an update for the Community Area Partnership:
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5 mins |
Fund for Village Events to Mark the 2012 Olympics and Jubilee The Board will consider the attached report on this project.
Cllr Chris Williams Supporting documents: Minutes: The Chairman explained that as a member led project, the Board proposed to earmark £11,000 from the Tidworth Area Board Discretionary grants budget, for bids from Parish and Town councils for financial assistance to stage celebrations or events to mark the 2012 Olympics and/or the Queens Diamond Jubilee.
Applications will only be received by Town and Parish councils so community groups wanting to put a bid forward should go through their local council. Each Parish and Town Council can bid for up to £1,000 towards their chosen project, bids should be submitted by 16th January 2011.
For more information and to submit a bid contact Mary Cullen, Community Area Manager.
Decision Tidworth Area Board would earmark £11,000 from its discretionary budget for 2011/12, for Parish and Town Council celebrations to mark the 2012 Olympics and/or the Queens Diamond Jubilee, as detailed in the officers report. Reason The Tidworth Area Board wished to demonstrate its support for such events on the basis that these events would help to promote the overall objectives of community engagement and cohesion. |
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Delegation of Grants Authority To consider the following motion, which would permit the use of up to £500 of Area Board funds in cases of urgency:
To agree that in respect of urgent matters and exceptional circumstances that may arise from time to time between meetings of the Area Board, the Tidworth Community Area Manager, in consultation with the Councillors of the Tidworth Area Board, be granted delegated authority to approve expenditure not exceeding £500 from the budget delegated to the Area Board. A report explaining any such decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the Area Board to ensure that such decisions are subject to public examination.
Cllr Chris Williams
Supporting documents: Minutes: The Chairman explained that a number of Area Boards had given delegated authority to the Community Area Manager (in consultation with members) to authorise small sums of money up to £500 from the Community Area Grants fund to support small projects between area board meetings where necessary.
Decision That in respect of urgent matters that may arise from time to time between meetings of an Area Board, the Community Area Manager, in consultation with the Chairman and Vice Chairman of the Tidworth Area Board, be granted delegated authority to make decisions provided any expenditure does not exceed £500 from the budget delegated to the area board. A report explaining the decision and the reasons why it was considered to be urgent shall be reported to the next ordinary meeting of the area board to ensure that such decisions are subject to public examination. |
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Community Area Transport Group Update To receive an update from the last meeting of the Community Area Transport Group (CATG), including an update on the priorities for 2011/12.
The Area Board will be asked to formally endorse the priorities identified by the CATG for 2011/12.
Cllr Mark Connolly Supporting documents: Minutes: Councillor Mark Connolly gave an update on the outcomes from the Community Area Transport Group, a report was also attached to the agenda detailing the recommendations from the group on the priorities for proposed funding for transport projects for the community area.
Decision Tidworth Area Board agreed to fund two projects as detailed below:
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10 mins |
Community Area Grants and TCAP Core Funding To determine any applications for Community Area Grants and the first tranche of TCAP core funding.
Officer: Mary Cullen, Community Area Manager
Grant application packs for the Community Area Grants Scheme are available from the Community Area Manager or electronically at:
http://www.wiltshire.gov.uk/communityandliving/areaboards/areaboardscommunitygrantsscheme.htm.
Supporting documents:
Minutes: The Board considered two applications for funding from the Community Area Grant Scheme. The Chairman invited applicants present to speak in support of their applications, after discussion the Board Members voted on each application in turn.
Decision That Enford Camera Club was awarded £962.81 towards their project to purchase a projector screen. Reason The application met the priorities Community Area Grant Criteria for 2011/12 and locally agreed area board as set out in the officers report.
Decision That Collingbourne Kingston Village Hall Management Committee was awarded £950 towards their project to build a structure to securely contain the oil supply tank. Reason The application met the Community Area Grant Criteria for 2011/12 and locally agreed area board priorities as set out in the officers report.
The Board also considered the allocation of the first tranche of TCAP core funding for 2011/12, as per the officers report.
Decision Tidworth Area Board agreed to release £5,024 to TCAP for the first tranche of core funding for 2011/12. |
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5 mins |
Date of Next Meeting, Forward Plan, Evaluation and Close The next meeting of the Tidworth Area Board will be on Monday 19th September 2011.
A copy of the Forward Plan is attached for information.
Supporting documents: Minutes: As this was the last Tidworth Area Board meeting that Lisa Moore, Democratic Services Officer would be covering, the Chairman thanked Lisa for her work with the Board and welcomed Kevin Fielding as her replacement.
The next meeting of the Tidworth Area Board will be held on Monday 19 September 2011, 7.00pm at Castle Primary School. |