Agenda and minutes

To elect a Chairman for the forthcoming year.

Councillor Ian West was elected as Chairman of the Amesbury Area Board for 2016/17.

Cllr West in the Chair.

To elect a Vice Chairman for the forthcoming year.

Councillor Graham Wright was elected as Vice Chairman of the Amesbury Area Board for 2016/17.

The Chairman welcomed everyone to the meeting of the Amesbury Area Board.

There were no apologies.

To confirm the minutes of the meeting held on 24 March 2016.

It was noted that the resolution on paragraph 120 should read:

To confirm support to set up the Health and Wellbeing Group as outlined in the proposal.

Decision

The minutes of the meeting held on 24 March 2016 were approved as a correct record with the amendment to paragraph 120:

To confirm support to set up the Health and wellbeing Group as outlined in the proposal.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Chairman will introduce the announcements and invite any questions.

The Chairman drew attention to the announcements included in the agenda. It was also noted that the footpath between Bulford and Solstice park had now been complete.

To appoint members to the Working Groups, Task Groups and Outside Bodies.

Resolved:

The following appointments were made to the Area Board working groups:

CATG – Cllr Ian West

Local Youth Network – Cllrs Jamie Capp and Fred Westmoreland

Health & Wellbeing Group – Cllr Graham Wright

The following appointments were made to outside bodies:

Stonehenge World Heritage Site Steering Group– Cllr Ian West (Member), Cllr Fred Westmoreland (Deputy)

Tenants Panel – Cllr Graham Wright

Amesbury safe Places – Cllr Fred Westmoreland

The Chairman referred to the updates set out in the agenda and invited further updates from Town/Parish Councils and other Partners, including outside bodies.  It was noted that the preferred option was for written updates, to minimise time spent during the meeting.

Shrewton Parish Council

It was noted that the Shrewton Showcase was very successful and very well attended.

Citizens Advice

It was noted that Citizens Advice was undergoing remodelling to try and improve services and make services more efficient. The Outreach services in Amesbury would be closing but would still be available online. The reason for the closure was that customers of the service informed Citizens Advice that they would like to see improved telephone services as nearly 500 people in the Amesbury area made contact via phone compared to only 125 attending the centre in person, making it inefficient and out of touch with local needs. The remodel would save the service money and provide services on what local people needed.

MOD – Boscombe Down

Wing Commander Vincent Thomas, Chief of Staff Boscombe Down, thanked the Area Board and the local community for their on-going support and highlighted the importance to maintain communication with the local area. He presented his contact details if local residents needed to contact him 07906 116885/ vincent.thomas550@mod.uk

i.              Updates

ii.            Grants

Jenny Bowley, Community Youth Officer, presented the grants and informed the Area Board that due to a new Community Youth structure herself and Gemma Howell would be leaving the Council, Dave Roberts, Community Engagement Manager, would be leading on the Local Youth Network until a new officer was appointed.

Members expressed their gratitude and appreciation for all of the work the Community Youth Officers had put into the LYN.  

Resolved:

To refuse Plain Help £4,999.

To grant Amesbury Youth Café (Wessex Community Action) £5,000 subject to the following conditions:

1)    That Wessex Community Action provides a full evaluation of the project since the last grant was issued;

2)    Evidence of self-funding before the applicant considers a further grant;

3)    The LYN recommend that any further grants include more information such as a detailed account of finances required and what they are being spent on;

4)    The LYN recommend that WCA include information on the development aspect of the youth provision.

To grant God Unlimited £5,000.

The Chairman informed the Area Board that he had recently met with Kate Davies, General Manager of Stonehenge, to discuss local residents concerns in relation to the Summer Solstice and introducing car parking charges. It was decided that the Chairman and Vice-Chairman would contact Wiltshire Council and Wiltshire Police to get an indication on their plans for the Summer Solstice.   

To consider an update and recommendations from the Community Area Transport Group (CATG) in relation to the funding available towards Local Transport Projects.

The Minutes of the latest CATG meeting are attached for information.

The Area Board thanked the CATG for the worked which had been completed.

Resolved:

To approve the Minutes of the CATG meeting held on 21 April 2016.

To determine the applications for Community Area Grant funding and to update the Area Board on recent grants granted under delegated authority.

At the Chairman’s invitation, Councillor Fred Westmoreland, Lead member for Grants, introduced the item.

Decision

Winterbourne Parish Council was awarded £480 towards equipment for community clean up days.

Reason - The application met the Community Area Grants Criteria 2016/17.

Decision

Amesbury Primary School PTA was awarded £5000 towards play equipment.

Reason - The application met the Community Area Grants Criteria 2016/17.

Decision

Amesbury Community Carnival Group 2016 was awarded £973.20 towards the Amesbury carnival 2016.

Reason - The application met the Community Area Grants Criteria 2016/17

Decision

The Restoration Trust was awarded £2224.00 towards Human Henge archaeology and recovery at Stonehenge.

Reason - The application met the Community Area Grants Criteria 2016/17.

Decision

Larkhill Choral Society was awarded £704.97 towards Electronic keyboard and sound equipment for Larkhill Choral Society.

Reason - The application met the Community Area Grants Criteria 2016/17.

Decision

Orcheston Village Hall was awarded £968.00 towards Orcheston Village Hall Kitchen refurbishment.

Reason - The application met the Community Area Grants Criteria 2016/17.

To receive a presentation from Andy Tidd and Christian Lange and to discuss the proposal from Farleys Malone Community.

To note the Minutes of the Health and Wellbeing Group meeting.

Andy Tidd and Christian Lange, representing Farleys Malone Community, gave a presentation to the Area Board outlining a proposal for funding.

An overview of the Charity’s vision and aims was given, the top priorities for older people within the Amesbury Area was discussed and a proposal was outlined which informed the Area Board on what Farleys Malone Community would offer if they were to receive funding.

Currently the charity had 8 volunteers and was fund raising from a variety of sources and hoped to increase in size to 120 volunteers to enble them to serve the whole of Wiltshire. 

It was noted that charities played a key role in communities and were better placed to identify the strategic needs of communities.

Resolved:

To approve £4891 in funding for Farley Malone Community, subject to the approval of the Health and Wellbeing Board.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

The Chairman referred to page 68 of the agenda and informed the Area Board that 6 grants had been awarded under delegated authority.

Cllr Smale informed the Area Board that the Amesbury area recently held 8 tea parties to celebrate the Queens 90^th birthday celebrations , which was the second largest amount of parties within Wiltshire. Also, Amesbury had the 3^rd highest number of residents signed up to the Road to Rio challenge.

The next meeting of the Amesbury Area Board will be held on:

·       28 July 2016

It was noted that the next meeting of the Amesbury Area Board would be held on 28 July 2016 at the Shrewton Recreational Hall, Mill Lane, Shrewton SP3 4JY.

The Chairman thanked Cllr Smale for all of his hard work as Chairman for the previous year and thanked everyone for attending the meeting.