Agenda and draft minutes

Following the end of the information fair, the Chairman will open the rest of the formal meeting.

Following the end of the information fair for parishes, the Chairman welcomed all to the rest of the formal meeting.

There were no apologies for absence.

To approve and sign as a correct record the minutes of the meeting held on 14 March 2018.

Resolved

To approve and sign as a correct record the minutes of the meeting held on 14 March 2018.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Chairman will make any announcements as appropriate.

The Chairman outlined how members of the public could contribute to the meeting.

To receive a verbal update on the Local Youth Network (LYN).

The meeting received a verbal update on the Local Youth Network (LYN), including:

-       That a new budget for 2018/19 had been approved £13,342; and that the LYN would be taking an overview of what projects are in development and looking at partner funding to sustain projects into the longer term;

-       It was noted that Mental Health was still a priority;

-       Cllr Grant thanked again to those that attended the Youth Event in March and emphasized that he was keen to hear from other bodies that may be willing to bring resources and finances to bear on the projects;

-       It was also noted that there was still space on the Management Group for parishes and would welcome more representation.

Resolved

To note the update

A presentation on the Electoral Review the Local Government Boundary Commission is currently undertaking and relevance to each community area. A briefing note is attached.

The Chairman welcomed Councillor Richard Clewer, Chairman of the Electoral Review Committee, to give a presentation on the Electoral Review that the Local Government Boundary Commission is currently undertaking and relevance to each community area.

Matters highlighted in the course of the presentation and discussion included:  the need to achieve electoral equality and the number of divisions that have too large a variance thus triggering a review; that the review is undertaken by the Boundary commission, and the Council and other partners were consultees; that the Commission will take a view about the number of councillors; that once this has been decided, a consultation about the new boundaries will be undertaken; that Parliament will have the final say on the proposals; that Wiltshire Council will make their own submission in response to the consultation; the possible implications for the community area and the impact on Area Boards; the projections for the electorate; that the new boundaries will be in place by the election in 2021; how the wider community and groups can put their views in and the likely timetable.

Resolved

To note the update

To receive updates from the following partners:

a.     Wiltshire Police

b.     Wiltshire Fire and Rescue Service

c.     Healthwatch Wiltshire

d.     Wiltshire Clinical Commissioning Group (CCG)

e.     Malmesbury and the Villages Community Area Partnership (MVCAP)

f.      Riverside Centre

g.     Health & Wellbeing Champion

h.     Highways Community Co-ordinator

i.       Town and Parish Councils

The meeting received written updates and additional verbal updates from the following partners:

Wiltshire Police – It was noted that Jordon Rose, the new PCSO, has been appointed; that there had been some impact on resources through events in Salisbury; that recent crime figures had fallen; that new officers were keen to meet rural communities.

Malmesbury and the Villages Community Area Partnership (MVCAP) – it was noted that the group had helped to fund the running costs of Riverside and helping with updating website; the improvements to disability access for Riverside centre; the assistance to rural communities with promotion on social media and disseminating emergency information; and that small grants were available for small community groups.

Riverside Centre – thanked the Area Board for the grants for the arts and craft including the linocut prints showcased in the café with a view to promoting more participation; the development of the online booking system which would save time; and the success of the Saturday Friends events.

Town and Parish Councils – In response to a question from Ashton Keynes PC regarding the new GDPR regulations, it was noted that: Parishes were independent bodies and that they were responsible for ensuring they were meeting any legal requirements, but that the Council had run some training sessions. The Chairman asked that further information be sent/resent to councils.

A member of the Wiltshire Fostering Team will be in attendance to let people know more about the service and to encourage people to consider the role. A briefing note sent to all Parish and Town Councils is also attached.

More information can be found here:

http://www.wiltshire.gov.uk/fostering

A member of the Wiltshire Fostering Team attended the meeting to provide information about the service and to encourage people to consider the role. A briefing note sent to all Parish and Town Councils and as attached to the agenda.

Matters highlighted in the course of the presentation and discussion included: that Information sessions were available once every two months for those that are interested; the needs for foster carers in more areas; how the council was getting people to think about becoming a foster a carer; that there are 430 children in care and 120 or so fostering households; the training and support available for foster families including social workers and therapists; the financial allowances available; importance of word of mouth; how using newsletters in local communities via the parishes was a good way of targeting rural communities; using social media to help market information, and the information available online at http://www.wiltshire.gov.uk/fostering including a short promotional film shown at the meeting https://www.youtube.com/watch?v=3C7X2xKYwsE

The Chairman thanked those for attending the meeting.

Resolved

To note the update.

An update will be provided by Ollie Phipps, Community Engagement Manager (CEM) for the Malmesbury community area. Including an update on the Big Pledge -  https://www.youtube.com/watch?v=reTgw7fta_M&feature=youtu.be

The meeting received an update from Ollie Phipps, Community Engagement Manager (CEM) for the Malmesbury community area including an update on the Big Pledge -  https://www.youtube.com/watch?v=reTgw7fta_M&feature=youtu.be

Matters highlighted in the course of the presentation and discussion included: the thanks expressed to those 100 volunteers who contributed to 8 different litter picks; that it was not possible to present the Joint Strategic Needs Assessment to the cancelled January meeting, and was appended to these minutes; how people were getting involved with the Big Pledge project.

Resolved

To note the update.

To receive an update on the Safe Walking to School initiative

The meeting received an update on the Safe Walking to School initiative from Tom Lawton a local inventor.

Matters highlighted in the course of the presentation and discussion included: the new idea for technology to improve visibility of children by adapting a light for runners and improve it for walkers; how money was raised through kick-starter, and the backing of other charitable foundations; the impact of a recent accident in his local community; how the light will encourage walking to school; that some free-lights are available to local schools; the opportunity for marketing and getting the message out through the newsletters; the possibility of promoting in conjunction with Leisure.

The Chairman thanked Mr Lawton for his interesting and informative presentation.

Councillors will be asked to consider the Community Area Grants report and make recommendations on the applications received:

·         Dauntsey Croquet Club - £1,100

·         Brinkworth Village Recreation - £5,000  

·         Malmesbury Youth Football Club - £5,000

·         Oaksey Well Garden - £1,750

Following a presentation by Ollie Phipps, the Community Engagement Manager, the meeting considered the Community Area Grants report and the recommendations on the applications received.

Representatives from the applicants were given an opportunity to speak and there was an opportunity for question. It was noted that due to budget allocation, the Area Board had decided that it would not be advisable to award applicants the full amount thus leaving too little budget for possible applications in the remainder of the financial year.

Resolved

1.    To agree in principle that awards would be made up to 25% of the total value of the project and not more than £2,500; and

2.    To make the following awards:

•      Dauntsey Croquet Club - £550 – for grounds maintenance

•      Brinkworth Village Recreation - £2,500 – equipment for older children

•      Malmesbury Youth Football Club - £2,500 – for grounds renovation and extra storage.

•      Oaksey Well Garden - £875 – for community garden project.

The Area Board will be asked to consider the recommendations from the Malmesbury Community Area Transport Group (CATG) meeting outlined in the report.

The Area Board considered the recommendations from the Malmesbury Community Area Transport Group (CATG) meeting outlined in the report.

Following an opportunity for questions, the meeting;

Resolved

To approve the recommendations as outlined in the report.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items

The next meeting of the Malmesbury Area Board will be held on Wednesday, 10 July 2018, 7.00 pm.

The Chairman noted that the next meeting of the Malmesbury Area Board would be held on Wednesday, 10 July 2018, 7.00 pm.