(a) To find out how the Area Board can support communities in organising local events to celebrate the Queen’s Diamond Jubilee and the Olympics.
Graeme Morrison, Marketing Officer, will present this item.
(b) To consider whether to earmark up to £5k from the community grants budget for the financial year 2012/13 towards assisting parishes and groups to stage events to celebrate the Queen’s Diamond Jubilee and/or the 2012 London Olympics.
(c) To consider the arrangements for the Diamond Jubilee event to be held in Salisbury in May.
Minutes:
(a) Supporting Local Events to Celebrate the Diamond Jubilee and Olympics
Graeme Morrison, Marketing Officer, gave a presentation regarding the plans for 2012 and the celebration of the Queen’s Diamond Jubilee and the Olympics.
• 2 key events
• Olympic Torch Route and;
• The Queen’s Diamond Jubilee
• A real opportunity to;
• Reinvigorate our local economy
• Showcase what we have and what we do so well in Wiltshire
• Promote our strong and vibrant community spirit
• This was an opportunity for communities to showcase talent, history and diversity and hold local events or street parties
2012 Olympics
• Wiltshire Council had worked with the London Organising Committee for the Olympic Games (LOCOG) to secure the Torch Relay in Wiltshire.
• 120 Torchbearers would cover 100 miles per day
• This will include lunch time and evening events
• There would be an evening event in Salisbury on 11 July 2011
• The Olympic Torch will visit 15 towns in Wiltshire in May and July.
• Tuesday 22 May 2012 – afternoon:
• Southwick
• Trowbridge
• Bradford on Avon
• Wednesday 23 May 2012 - morning
• Chippenham
• Calne
• Marlborough
• Royal Wootton Bassett - afternoon
• Wednesday 11 July 2012 – afternoon and eve
• Ludgershall
• Tidworth
• Amesbury
• The Winterbournes
• Salisbury – including evening event at Hudson’s Field
• Thursday 12 July 2012 - morning
• Salisbury –morning start from the Cathedral
• Wilton
• Barford St Martin
• Fovant
• Ludwell
• Opportunities for celebrations and event:
• Party or celebration for local Torch bearers
• Queen’s Diamond Jubilee event for all communities at Salisbury Cathedral (+ Royal visit) – early May
• 1 Day business and community festival – Hudson’s Field, Salisbury – 11 July
• Business breakfast event – 11 July
• Music event – main stage – Hudson’s Field, Salisbury – 11 July
• Salisbury evening event – 11 July
• Torchbearers reception and presentation – 11 July
• Local events or street parties across the county
What can the Council do to support these celebrations?
• Raise awareness in our communities of what’s happening
• Inspire involvement
• Provide the opportunities to showcase local community groups
• Provide support and assistance
• Break down the barriers – make it easy!
• Ensure communities are safe
• Help to manage the media - provide lots of local stories and news
• The Communications Team have toolkits available which will help you plan your event
• For any information/help/guidance and to let Wiltshire Council know what you are planning please email 2012celebrations@wiltshire.gov.uk
• For all the latest information follow us on twitter @Wilts2012AYOC
It was confirmed that it would not be possible to change the Olympic Torch relay route to include Corsham. If people did not have access to the internet or email then they could contact the Council’s Customer Care Team for further information or their local councillor.
(b) Fund for Jubilee and Olympic Celebrations
The Area Board considered an Area Board Project application put forward by Councillor Sheila Parker.
Decision
(a) To earmark up to £5k from the community grants budget for the financial year 2012/13 towards assisting parishes and groups to stage events to celebrate the Queen’s Diamond Jubilee and/or the 2012 London Olympics.
(b) To agree that final decisions on applications to the fund be delegated to the Community Area Manager in consultation with the local division member. Decisions will then be reported to the following Area Board meeting.
ACTION: Dave Roberts
(c) Her Majesty the Queen’s Diamond Jubilee Wiltshire Celebration Event
The Area Board considered a report which provided an update on the current position and arrangements for the Wiltshire Celebration Event being organised by the Lord-Lieutenant for Wiltshire. The event would include a jousting tent for each Area Board to enable to showcasing of the area’s contribution to the life of Wiltshire.
Decision
It was agreed that the detail of the Area Board’s contribution to this event should be delegated to the Community Area Manager in consultation with the Area Board members. The Area Manager would then respond to the Lord-Lieutenant’s office in relation to the requirements for the Area Board’s tent.
ACTION: Dave Roberts
Supporting documents: