Decision details

Approval for award of soft FM contract for security services FM1639

Decision Maker: James Barrah (Director - Assets)

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To approve award of corporate security services contract to Venture Security Management.

Total value £648,300.00

Award from 1st December 2023 for initial term of 5 years (with option to extend by two further one-year periods)

Reasons for the decision:

Following an evaluation process the following supplier has been identified as the successful supplier, based on receiving the highest combined quality and pricing score:

Provider Name - Venture Security Management
Quality - 82.50
Weighted Quality Score - 24.8
Price - £129,660
Weighted Price Score - 69.2
Total Score - 94.0

The evaluation was based on a price/quality ratio of 70/30.

The security services to be supplied are:

Out of Hours Mobile Patrols
Site Locks & Unlocks
Out of Hours Intruder/Fire Alarm Activation Response
Ad Hoc Manned Guarding

I confirm that in making this decision I have considered the following in line with Wiltshire Council’s Constitution:

Key decision requirements: Not applicable.

Views of relevant cabinet member(s), committee chairman, area board(s): Not applicable.

Consultation with cabinet member(s), the Leader and Scrutiny (for Executive decisions taken under Emergency Powers): Not applicable.

Consultation with the Chief Executive or Corporate Director where appropriate: Yes

Consultation with local members (as appropriate): Not applicable.

Consideration of the area boards and delegated decision checklist for officers on the issue of when and how to involve local councillors and area boards in decisions about local services: Not applicable.

Implication of any council policy, initiative, strategy or procedure: To support the council’s aim to “provide useful, modern spaces in communities for groups to interact in”, this award will ensure high quality, competitively costed, customer focused security services across the council’s operational estate.

Consultation in accordance with requirements and expectations of consultation with the public: Not applicable.

Range of options available: Please see “Other options considered”, below.

Staffing, financial and legal implications: Contract is subject to a TUPE consultation because the incumbent providers have not been successful.

Evidence of due regard having been given to the Public Sector Equality Duty: Not applicable.

Risk assessment: Completed at sourcing plan stage and reviewed throughout the procurement process

Involvement of statutory officers and/or directors: Not applicable.

Regional or national guidance from other bodies: Not applicable.

The council’s constitution: Yes, Part 10, Contract Rules

This contract is suitable for execution under the e-signature process: Yes, the contract is suitable for execution under the e-signature process.

Alternative options considered:

Other options considered - Reason for rejection

Stop security services - Rejected: Security is an essential service across the corporate estate.

Bring security services in house - Rejected: Costs will increase, particularly in relation to salary elements, pension contributions and pay conditions. No operational expertise within the service

Extend existing security contract beyond 30.11.23 - Rejected: Service has reached its maximum contract term by 30 November 2023

Conflict of Interest: Not applicable

Background: As Director of Assets pursuant to the introductory paragraph of the scheme of sub-delegation for the Corporate Director Resources, I am authorised under Wiltshire Council’s Constitution to make the above decision. The current contract for the supply of security services expires on 30th November 2023. Having exhausted all their extension permissions, the council sought tenders under the Find a Tender Service (FTS) Open process. Ten (10) compliant tenders were received for the security service.

Contact: James Barrah, Director - Assets Email: Tel: 01225 718444.

Publication date: 15/09/2023

Date of decision: 17/08/2023

Accompanying Documents: