Decision details

To confirm the intention to award the contract for Facilities Management Service Contracts for Catering Services, following the satisfactory conclusion of the formal tendering processes, to Elior UK plc.

To confirm the intention to approve all necessary TUPE staff transfers between the Council and the successful contractor where this applies, whilst noting that transfers between outgoing contractor and the new contractors will take place in the period after award of the contracts.

The contract is due to commence in September 2012 for a period of 2 years, with extensions available beyond this upto a further two years dependent upon satisfactory performance.

It is recommended that the contracts for Lot 1 – Catering Services be awarded on the basis of the procurement exercise described in this paper

To put in place the means to consistently and cost effectively manage the Council?s built facilities over a period of significant change in both service levels and number of occupied properties.

Continuation of existing contractual arrangements – the existing contracts under which Facilities Management Services are provided are wholly unsustainable, and in many cases at the limit of further extension.

The term of the contracts being awarded, and the nature of the bundling of services, enables the council to develop its requirements over a period of significant change in the buildings it occupies. During this period of time an alternative approach that created larger, single sourced contracts with a longer contract period has been ruled out due to the relative inflexibility in dealing with substantial changes to the contract provision over its life.

A full procurement process has been undertaken. Following shortlisting of interested bidders, a competitive tendering exercise took place, with tenderers evaluated against quality and price criteria.