Agenda

Items to be considered when the meeting is open to the public.

To note any changes to the membership of the Board.

To note the attendance of any non-members of the Board present.

To receive any apologies for absence.

To confirm as a true and correct record the minutes of the previous meeting held on 23 September 2024.

The Board’s action log is also attached for members’ information.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee or monitoring Officer.

To receive any announcements through the Chairman.

The Board welcomes contributions from members of the public.

Statements

If you would like to make a statement at this meeting on any item on this agenda, please register to do so at least 10 minutes prior to the meeting. Up to 3 speakers are permitted to speak for up  ...  view the full agenda text for item 7.

To consider the Part 1 (public) minutes of the Wiltshire Pension Fund Committees held on 19 September & 10 October 2024.

A report for the Board’s ongoing oversight of:

·       Scheme, Regulatory, Legal and Fund Update

·       Health Check Dashboard – To 30 September 2024

·       Risk Register

·       Administration KPIs – 1 July 2024 to 30 September 2024

o   Strategic projects update – McCloud & Pension Dashboard

·       Audit update – SWAP KC actions

An update by the Administration Team Lead concerning progress against the KPI Improvement Plan.

An update by the Investment and Accounting Team Lead concerning the operational accounting arrangements, monitoring of the quarterly budget.

The Pension Administration Lead will provide a verbal update.

The Pension Administration Lead will present a “integrated payroll system” update concerning the transfer of the Fund’s from Oracle to Altair. 

The Pension Administration Lead will present an immediate payment update covering debt recovery arrangements. 

The Fund Operations Manager will present the Fund’s cyber security policy for consideration by the Board and recommendation to the Committee. The presentation will also include a summary of the Fund’s Business Continuity Plan.

An update by the Fund Governance Manager on the progress for implementing changes to the Fund’s internal controls as a result of the new general code of practice.

The Employer Funding & Risk Lead will update the Committee on employer related activities including the Employer Scorecard.

Any other items of business which, in the opinion of the Chairman, should be considered as a matter of urgency. Urgent items of a confidential nature may be considered under Part II of this agenda.

The next meeting of the Board will be held on 11 February 2025.

The Board to review its Scheme Year Forward Work Plan which is attached for members’ consideration.

To consider passing the following resolution:

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Numbers 22-24 because it is likely that if members of the public were present there would be  ...  view the full agenda text for item 20.

Item(s) during consideration of which it is recommended that the public should

be excluded because of the likelihood that exempt information would be

disclosed.

To consider the Part 2 (confidential) minutes of the Wiltshire Pension Fund Committee held on 19 September & 10 October 2024.

A verbal update from officers on the ongoing Brunel governance arrangements.

To confirm the Part 2 (confidential) minutes of the meeting held on 23 September 2024.

Any other items of business of a confidential nature which, in the opinion of the Chairman,should be considered as a matter of urgency.