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Agenda and minutes

Venue: Council Chamber - County Hall, Bythesea Road, Trowbridge, BA14 8JN. View directions

Contact: Yamina Rhouati  Email: yamina.rhouati@wiltshire.gov.uk

Items
No. Item

60.

Apologies

Minutes:

Apologies for absence were received from Councillors Mark Packard, Chris Caswill, Laura Mayes, Linda Conley, John Knight, Paul Darby, Keith Humphries, Stephen Oldrieve and Alan Macrae.

61.

Declarations of Interest

To declare any personal or prejudicial interests or dispensations granted by the Standards Committee.

Minutes:

No declarations of interest were made.

62.

Minutes of Previous Meeting

To approve as a correct record and sign the minutes of the last meeting of Council held on 13 July 2010

Supporting documents:

Minutes:

The minutes of the Meeting held on 13 July 2010 were presented.

 

Resolved:

 

That the minutes of the last Council meeting held on 13 July be approved as a correct record and signed by the Chairman.

63.

Announcements by the Chairman

Minutes:

(a)               The Next Four Years – A Presentation

 

The Chairman explained that the meeting would be adjourned following the conclusion of business under Item No.7 of the Summons, to allow the Leader of the Council to give a presentation to Council and allow discussion on the challenges the Council would be facing over the next four years. Please see the end of minute no. 68 below.

 

(b)       Chairman’s Reception 2011

 

The Chairman confirmed that he would not be holding a Chairman’s Reception during his year of office and that such a decision had been taken with the agreement of the Leader of the Council.

 

(c)        Wiltshire Council Civic Carol Service

 

The Chairman reminded Councillors of their invitation to attend the Council’s Civic Carol Service which would be held at St. John’s Parish Church, Devizes on Wednesday, 15 December at 7.00 p.m, conducted by the Archdeacon of Wiltshire, the Venerable John Wraw.

 

Alternatively Councillors were welcome to join the annual Staff Carol Service to be held in the Council Chamber at 1.00 p.m. on the same day. Musicians from the Wiltshire Rural Music School would be providing the musical accompaniment for that celebration and the Reverend Rob Thomas from St. James’ Parish Church in Trowbridge had kindly agreed to lead the service.

 

(d)       Remembrance Day Services & Parades

 

The 2010 Royal British Legion Poppy Launch in Wiltshire was held at County Hall on the 28 October with the Leader and Vice-Chairman of the Council purchasing the first poppies. The Chairman stressed how it was good to be involved with this important and vital fund raising work undertaken by the Royal British Legion, given the strong and valued armed services link to Wiltshire.

 

The Chairman thanked those Councillors who would be attending Annual Remembrance Day Services and Parades to lay wreaths at war memorials across the County on behalf of Wiltshire Council.

 

(e)       ‘Shaping the Future – Being the Best’ – Corporate staff awards 2010

 

The Chairman referred to the first corporate awards held on Monday 27 September at the City Hall in Salisbury to celebrate and recognise the excellent work being done by Wiltshire Council employees. 200 nominations had been received shortlisted to 68 before the judges agreed on the winners which were read out by the Chairman. 

 

On behalf of Council, the Chairman congratulated the winners and those who were highly commended in a variety of categories.

 

(f)        Keith Gale – Lifetime Achievement Award

 

The Chairman paid tribute to Mr Keith Gale who had been awarded a lifetime achievement award as part of the ‘Your Local Hero Awards’ run by the Salisbury Journal. Mr Gale had been an active and inspirational youth worker for the Council for over 40 years, and served local government with distinction. The Chairman congratulated him on his award and wished him all the best in his future and ongoing youth work; sentiments which were echoed by other Councillors.

 

(g)       Seminar on the Voluntary and Community Sector

 

The Chairman reminded Councillors that a seminar on  ...  view the full minutes text for item 63.

64.

Petitions

64a

Petitions Received

‘Save Melksham Library’

 

Details to follow.

Supporting documents:

Minutes:

Petition – Save Melksham Library

 

The Chairman reported receipt of a petition organised by Cllr Jon Hubbard, details of which were circulated. The petition with 2,184 signatories called on the Council to keep Melksham’s Library located in the town centre and for it not be relocated to a new Melksham campus out of town.

 

At the Chairman’s invitation, Cllr Jon Hubbard presented the petition. He explained that he was generally in favour of the campus proposals which included replacement of out of date facilities for Melksham. He was however, concerned that such a well used library would be relocated out of town to the detriment of local residents and would entail the loss of a valuable community resource which had only recently been refurbished. He also pointed out that a number of people used the library to access the internet to search for employment following the loss of the Job Centre.

 

At the Chairman’s invitation, Cllr John Noeken, Cabinet member for Resources responded to the petition. He confirmed that as yet, no detailed proposals or costings relating to a potential Melksham campus had been considered or agreed. He also referred to the financial challenges facing  councils and the Government’s highlighting of the opportunities that savings offered by property rationalisation gave to protecting front line services and providing a platform  for improved service delivery.

 

The Chairman of Melksham Area Board, Cllr Jonathan Seed  reassured Council that the majority of Melksham Area Board members saw the campus opportunity as a hugely positive event for local residents. Melksham Area Board would be asked to confirm that the Area Board should be the appropriate body to represent the Melksham Community Area in the consultation with Wiltshire Council on the Melksham Community Area Campus project.

 

Resolved:

 

That Council receive and note the petition and that it be referred to Melksham Area Board.

 

64b

Petitions Update

A report by the Head of Democratic Services updating Council on petitions received by this Council is attached.

Supporting documents:

Minutes:

A report by the Head of Democratic Services was presented which informed Council of the withdrawal of the Government’s statutory guidance relating to petitions and gave details of the seven petitions received for the period since the last Council meeting.

 

It was explained that the statutory guidance relating to petitions was revoked by the Government with effect from 24 September, principally to allow local authorities more discretion on how they deal with petitions. The Council remained legally bound to comply with the minimum requirements of the statutory duty in place to respond to petitions until such time as the relevant legislation was repealed.  Council noted that a new e-Petitions facility would be introduced on 15 December 2010 to meet these requirements.

 

Resolved:

 

That Council:

 

a) notes the report, the petitions received and the actions being taken, as set out in the Appendix to this report;

 

b) notes the withdrawal of the statutory guidance relating to how local authorities deal with petitions and

 

c) notes the activation of a new e-Petitions facility in advance of the statutory deadline of 15 December 2010 available to all those who live or work in Wiltshire or use Wiltshire Council services.

65.

Public Participation

The Council welcomes contributions from members of the public.

 

If you would like to make a statement at this meeting on any item on this agenda, please register to do so at least 10 minutes prior to the meeting.  Up to 3 speakers are permitted to speak for up to 3 minutes each on any agenda item. Please contact the officer named above for any further clarification.

 

Members of the public wishing to ask a question should give written notice (including details of any question) to the officer named above (acting on behalf of the Director of Resources) by 12.00 noon on Friday 5 November.

 

Any questions received will be circulated to Councillors prior to the meeting and made available at the meeting and on the Council’s website.

 

Minutes:

There were no requests for public participation.

66.

Wiltshire Anti-Social Behaviour Reduction Strategy and Implementation Plan

The Leader of the Council will present the following recommendation of Cabinet dated 27 July 2010:

 

Recommendation:

 

That Cabinet endorse the Wiltshire Anti-Social Behaviour Reduction

Strategy and Implementation Plan and recommend it to the Council.

 

The report considered by Cabinet is attached as background information together with the recommended Strategy.

 

 

 

Supporting documents:

Minutes:

The Leader of the Council presented Cabinet’s recommendation dated 27 July 2010 on the adoption of the Wiltshire Anti-Social Behaviour Reduction Strategy.

 

The Leader explained that she had attended the launch of the Strategy with Wiltshire Police and other partners last week. The Strategy would enable closer partnership working with other partner agencies which would lead to better and more closely co-ordinated efforts.

 

The Leader urged the Councillors to familiarise themselves with the Strategy and Implementation Plan in order to assist their constituents in tackling anti social behaviour issues in association with partner agencies.

 

During discussion of the Strategy, concern was expressed by some Councillors that there were insufficient references in both the Strategy and Implementation Plan on the role of Councillors and how they could engage in the process on behalf of their constituents.

 

Cllr Jeff Osborn also sought information on the circumstances leading to the issuing of a Dispersal Order for the Studley Green area of Trowbridge.

 

Resolved:

 

(a)          That Council adopt the Wiltshire Anti-Social Behaviour Reduction

Strategy and Implementation Plan.

 

(b)          To inform the Community Safety Partnership of this Council’s grave concerns over the lack of member involvement being documented in the Strategy and Implementation Plan and that a response be sought from the Partnership on this issue.

 

(c)          That a report on the issuing of a Dispersal Order in respect of the Studley Green area of Trowbridge be provided to Cllr Jeff Osborn and Cllr Helen Osborn.

 

 

MEETING ADJOURNED

 

The meeting was adjourned at this point (12.10pm) to allow for a presentation by the Leader of the Council and discussion on the challenges facing the Council over the next four years.

 

The Next Four Years: The challenges we face

 

The Leader reported that work was continuing on a Business Plan that would take a robust and realistic approach to managing the challenges the Council would be facing over the next four years. The Business Plan would focus on:

  • making savings necessary following the outcome of the Comprehensive Spending Review (CSR)
  • protecting the most vulnerable people in our communities, the local economy and keeping the council tax low
  • investing to make improvements and in delivering new services including waste and recycling, leisure, housing and broadband access

 

Council noted the reduction in Government Grant by 28.4% over the four year period with the reduction front loaded in years one and two and the loss of most ring fenced and specific grants. This would mean the Council needed to find up to £30 million in extra savings in next year’s budget and the Leader explained how the savings would be found.

 

A management review was currently underway to reduce the number of managers by 240 over the next two months. All services areas across the Council were working to identify savings of 12%.  Some services would be reviewed over the next four years to maximise efficiencies and savings and make reductions of at least 19%. The purchasing of goods and services would be reviewed which included renegotiating with the  ...  view the full minutes text for item 66.

67.

Revenue Budget Virement 2010-11

The Cabinet member for Finance, Performance and Risk will present the recommendation from Cabinet dated 19 October 2010 for Council to approve virements from reserves as a way of managing the financial pressures and Government reductions.

 

A report by the Interim Chief Finance Officer is attached.

Supporting documents:

Minutes:

Cllr Fleur de Rhe Philipe, Cabinet member for Finance, Performance and Risk presented a recommendation from Cabinet dated 19 October 2010 for Council to approve virements from reserves as a way of managing the financial pressures and Government reductions. The report of the Chief Finance Officer was presented which provided background information and explained that there had been a number of unforeseen and extraordinary pressures on the Council’s budget.  Such pressures included the Government’s reduction in Area Based Grant, a confirmed increase in adult social care need and costs associated with the current management review.  

 

Resolved:

 

That the Council, in line with Financial Procedure Rule 15.7, approve the virements from reserves as highlighted at paragraphs 7 to 9 of the report presented.

68.

Annual Report on Treasury Management 2009/10

To consider a report by the Interim Chief Finance Officer

Supporting documents:

Minutes:

Cllr Fleur de Rhe Philipe, Cabinet member for Finance, Performance and Risk presented the Annual Report on Treasury Management for 2009/10 for consideration. This would enable Councillors to consider the performance of the Council against the parameters set out in the last approved Treasury Management Strategy. It was noted that the report had been considered and agreed by Cabinet at its meeting on 14 September 2010. Cllr de Rhe Philipe explained that quarterly reports would be presented to Cabinet on the Strategy to enable close monitoring of investments and Prudential Indicators.

 

In response to a question from Cllr Colmer, Cllr de Rhe Philipe undertook to provide him with a written reply to confirm the amount originally invested with Icelandic banks, the amount recovered, the amount we anticipate in recovering and the amount that would be lost from the Council’s original estimate.

 

Resolved:

 

That Council notes:

 

a)    the actual cash position at the end of 2009-10 against the original forecast for the year;

 

b)   PrIs and other treasury management strategies set for 2009-10 against actual positions resulting from actions within the year as detailed in Appendix A of the report presented and

 

c)    investments during the year in the context of the Annual Investment Strategy as detailed in Appendix B of the report presented.

69.

Councillors' Questions

Please note that Councillors are required to give notice of any such questions in writing to the officer named above (acting on behalf of the Director of Resources) not later than Friday 5 November 2010. Questions may be asked without notice if the Chairman decides that the matter is urgent.

 

Details of any questions received will be circulated to Councillors prior to the meeting and made available at the meeting and on the Council’s website.

 

Supporting documents:

Minutes:

The Chairman reported receipt of questions from Councillors Ernie Clark, Jon Hubbard, Jeff Osborn, Helen Osborn, Nick Fogg, Simon Killane, Trevor Carbin, Peter Colmer, Graham Payne and Ricky Rogers.

 

Details of the questions and responses given were previously circulated and are attached as Appendix A to these minutes.

 

Supplementary questions were made in some cases summarised as follows:

 

Cllr Clark – harmonisation of taxi services – questioned the ability to find a solution to harmonise the service. In the absence of Cllr Keith Humphries, Cabinet member for Health and Wellbeing, it was agreed to provide a written response.

 

Cllr Clark – ‘Housing Matters’ magazine – asked how many Wiltshire Council tenants had asked for information in a non-English language. The Leader undertook to provide a written response.

 

Cllr Clark – Chief Executive’s salary – asked why the Leader would not be  approaching the Chief Executive on a cut in his pay. The Leader explained that the Chief Executive’s pay had been set at the median line and agreed by all political parties on the Council.  

 

Cllr Clark / Cllr Hubbard – costs of Wiltshire Council branding – Cllr Clark asked for a breakdown of how the reorganisation was saving approximately £18 million per annum. The Leader undertook to provide a written response.

Cllr Hubbard queried the comparative costs mentioned in the response and expressed a view that money spent on branding could have been better spent on funding jobs.

 

The Leader explained that the decision to rebrand following the Council’s decision to change its name to Wiltshire Council had been taken two years ago and in a different financial climate. She also commented that the Council had been open and transparent in detailing the costs associated with the rebranding.

 

Cllr Hubbard – costs of redundancies under local government reorganisation – questioned why terms and conditions were harmonised up to the best rather than down and how this would compare under new terms and conditions of service.

 

The Leader replied that the Implementation Executive formed from members of all 5 councils had at the time looked at the issue sensibly and made decisions with help from DCLG. The severance arrangements agreed had been purely for the period of local government reorganisation and it was noted at the time that the arrangements would be subsequently reviewed.

 

Cllr Helen Osborn – Pedestrian crossing on Bythesea Road/Gateway shopping complex – Cllr Osborn reiterated her concern that it could take an accident to occur for the issue to be addressed and wished to be kept informed.

 

Cllr Nick Fogg – Pewsey Road Bridge, Marlborough – Cllr Fogg thanked Cllr Tonge for his answer and explained that most of his concerns had been addressed. He questioned whether it was possible to examine lessons learnt following completion of major projects. He also referred to negotiations needing to take place with utility companies prior to a project being undertaken.

 

Cllr Dick Tonge, Cabinet Member for Highways and Transport confirmed that consultation did take place with Area  ...  view the full minutes text for item 69.

70.

Executive Business

70a

The Leader and/or Cabinet Members to update Council on any major activities within their respective areas of responsibility

Minutes:

No reports were made.

70b

Area Boards - This is an opportunity to raise general issues relating to Area Boards but not specific local issues

Minutes:

Cllr Desna Allen expressed some concerns over the timescale for circulating minutes of the Area Board Chairmen’s meeting. Cllr Chris Williams, Portfolio Holder for Communities would look into the matter.

70c

The Leader to advise on changes to the Scheme of Delegation on Executive Functions

Supporting documents:

Minutes:

The Leader of the Council presented a revised Scheme of Delegation on Executive functions details of which were presented. The Leader explained that as part of the review of the constitution, she had taken the opportunity to revise the Scheme to reflect more accurately arrangements for the discharge of Executive functions.

 

The Scheme documented delegations to Cabinet, Cabinet Committees, individual members of Cabinet, Area Boards, Officers or under joint arrangements.  The Leader also reported to Council the establishment of two Cabinet Committees. The Cabinet Capital Assets Committee was responsible for the management of capital assets. The Cabinet Business Rates Relief Committee was responsible for determining applications for business rates relief above a certain threshold. The terms of reference and membership details of both Cabinet Committees were presented.

 

Resolved:

 

That Council notes the changes to the Leader’s Scheme of Delegation on Executive Functions which would be included as Part 3A of the revised constitution.

71.

Overview and Scrutiny

The Chairmen of the Overview and Scrutiny Select Committees to update Council on any major activities within their respective Committees.

Minutes:

The Chairmen of the Overview and Scrutiny Select Committees were invited to update Council on major activities within their respective Select Committees.

 

Environment Select Committee

Cllr Mollie Groom updated Council on her Committee’s consideration of the following matters:

  • The Corporate Director for Neighbourhood & Planning had provided an overview of the Department's priorities for the next 12 months and that this would be reflected in the Committee’s work programme.

·         Consideration of the Car Parking strategy and Leisure services review in advance of consideration by Cabinet.

 

Overview and Scrutiny Resources Select Committee

Cllr Jeff Osborn updated Council on his Committee’s consideration of the following matters:

 

·         A Task Group had been established led by Cllr Tony Trotman to look at S106 agreements. Cllr Jeff Osborn commented that in order to capitalise on S.106 agreements, the initiative needed to be properly resourced.

 

Cllr John Brady explained that he had attended a meeting of the S.106 Task group on 8 November and he pledged to resource this area of work as much as possible within budgetary constraints.

 

 

Children’s Services Select Committee

Cllr Carole Soden updated Council on the Committee’s consideration of the following matters:

 

·         Earlier this year a Rapid Scrutiny exercise was undertaken on the review of Special Educational Needs provision. 

  • The committee intended to carry out a major review of special schools and post-16 educational needs by way of a Task Group with the Committee seeking volunteers to serve on the Task Group.

72.

Minutes of Cabinet and Committees

(a) The Chairman will move that Council receives and notes the minutes of Cabinet and the various Committees of the Council as listed in the Minutes Book enclosed separately.

 

(b) Chairmen of Committees other than Cabinet and Scrutiny Select Committees will be given a brief opportunity to make any important announcements concerning the work of their respective committees. Cabinet and Scrutiny Select Committees in this respect are dealt with under items 9 and 10 respectively.

 

(c ) Councillors will be given the opportunity to raise questions on points of information or clarification.

Supporting documents:

Minutes:

The Chairman moved that Council receive and note the minutes as listed in the separate Minutes Book and this was duly seconded by the Vice-Chairman.

 

Meeting

Date

Cabinet

 

27th July, 14th September, 19 October  

Children’s Services Select Committee

 

22nd July, 23rd September  

Environment Select Committee

 

6th July, 7th September  

Health and Adult Social Care Select Committee

 

8th July, 9th September  

Overview & Scrutiny Organisation and Resources Select Committee

 

15th July, 16th September  

Officer Appointments Committee

 

27th July, 31st August  

Standards Committee

 

21st July, 22nd September, 26th October  

Staffing Policy Committee

 

28th July, 22nd September, 12th October  

Wiltshire Pension Fund Committee

 

14th July, 15th September, 30th September  

Strategic Planning Committee

 

7th July, 21st July  

Audit Committee

 

30th September  

Northern Area Planning Committee

 

21st July, 11th August, 1st September, 22nd September, 13th October  

 

Eastern Area Planning Committee

 

22nd July, 12th August, 14th October  

Southern Area    Planning Committee

 

15th July, 5th August, 26th August, 16th September,  7th October,  28th October  

Western Area Planning Committee

14th July,  25th August,  15th September,  6th October,  27th October

 

 

The Chairman then invited questions from Councillors on points of information or clarification on the above mentioned minutes and gave Chairmen of those meetings the opportunity to make any important announcements on the work of their respective Committees.

 

Cabinet – 19 October 2010 – Minute No. 146. Transformation of Waste and Recycling Collections

 

Cllr Ian McLennan referred to the Council’s website which explained circumstances which would lead to re-consultation and asked why the views of South Wiltshire appeared to have been dismissed without undertaking a further consultation.

 

Cllr Toby Sturgis replied that he was not aware of the statement made on the website and would provide Cllr McLennan with a written response.

 

Children’s Services Select Committee – 23 September 2010 – Minute No. 109 -  Laverstock Schools Update

 

Clarification was sought on the comment ‘It was agreed that this was an Area Board issue’ in relation to the bullet point concerning parking.

 

Cllr Carole Soden, Chair of the Children’s Services Select Committee replied that there had been much discussion on this at the meeting when the view was taken that it was an Area Board issue given that it was a localised issue. She noted that Cllr Mary Douglas, Chairman of the Salisbury Area Board had taken this on board.

 

Cllr Mary Douglas offered to discuss this with further with Cllrs Richard Britton and Ian McLennan separately.

 

Cllr McLennan doubted that the Area Boards  had sufficient money to deal with this issue without a financial injection from the Cabinet.

 

Cabinet – 14 September 2010 – Minute No. 135. Free Swimming Initiative

 

Cllr Brian Dalton queried Cabinet’s decision to discontinue the Free Swimming Initiative.

 

Cllr Stuart Wheeler, Cabinet member for Leisure, Sport and Culture clarified that the Council had run the initiative which had been funded from a specific Government grant. However, since withdrawal of the grant, the Council was unable to fund it as it would cost £500k in a full year, money which the Council did  ...  view the full minutes text for item 72.

73.

Wiltshire Police Authority

To receive and note:

Supporting documents:

Minutes:

The minutes of the Wiltshire Police Authority meetings held on 16 September  and 12 October 2010 and report were received and noted. No questions on these documents had been received from Councillors.

 

74.

Wiltshire and Swindon Fire Authority Minutes

To receive and note the minutes of the Wiltshire and Swindon Fire Authority meeting held on 23 September 2010.

Supporting documents:

Minutes:

The minutes of the Wiltshire and Swindon Fire Authority meeting held on 23 September 2010 were received and noted with no questions having been received from Councillors.

75.

Notices of Motion

To consider the following notices of motion:

75a

Notice of Motion No. 13 - Landshare - From Councillors Jon Hubbard and Peter Colmer

Supporting documents:

Minutes:

The Chairman reported receipt of the following notice of motion from Cllrs Jon Hubbard and Peter Colmer:

 

‘That:

 

Council welcomes:


The Landshare website (www.landshare.net) which, is there to connect people who want to grow their own fruit and vegetables, to people who have space to share. It is also a community website that enables people to share knowledge and resources, encourage debate and discussion, plus lower barriers to entry into the “grow your own” movement.  

That Council resolves to support this initiative by:

 

  • Putting a link on the council’s website
  • Place an article in the next edition of Your Wiltshire promoting ‘Landshare
  • Publicise allotments available in Wiltshire and how to rent one, where necessary working with Town and Parish Councils.
  • Publicise the contact details for all allotment societies across Wiltshire”.

 

Once moved and seconded, Cllr Jon Hubbard was invited to speak to the motion. He explained that the motion was designed to assist the Council in its objective to promote self-sufficiency and he commended the motion to the Council.

 

The Chairman moved that the motion be debated and this was duly seconded by the Vice-Chairman and on being put to the vote, it was

 

Resolved:

 

That notice of motion no.13 be debated

 

The Chairman called on Cllr Sturgis to open the debate as the Cabinet member for Waste, Property and Environment before inviting Group Leaders and then opening the debate to other Councillors.

 

Cllr Toby Sturgis explained that the company mentioned in the motion was a social enterprise which sought to connect those who owned surplus land and those who wished to grow food but did not have land. He confirmed that a link to landshare was already available from the Council’s website. Cllr Sturgis moved an amendment to the motion which was duly seconded which he read out to the meeting. On being put to the vote, the amendment was CARRIED and on being put to the vote as a substantive motion, it was

 

Resolved:

 

That motion no. 13 be adopted as amended, as follows:

 

‘That Council welcomes:

 

The Landshare website (www.landshare.net) which, is there to connect people who want to grow their own fruit and vegetables, to people who have space to share. It is also a community website that enables people to share knowledge and resources, encourage debate and discussion, plus lower barriers to entry into the ‘grow your own’ movement.

 

That Council resolves to support this initiative by:

 

·         Putting information in Your Wiltshire covering Landshare

·         Listing known allotments and allotment societies

·         Continuing to consider requests to transfer council owned land suitable for allotments in accordance with our policies.

75b

Notice of Motion No. 14 - Daylight Saving Bill - From Councillor Trevor Carbin

Supporting documents:

Minutes:

The Chairman reported receipt of the following motion from Cllr Trevor Carbin:

 

 

“That Wiltshire Council:

 

Supports the Private Members Bill being put forward by Rebecca Harris MP to introduce double summertime in the UK, and calls on Wiltshire's MPs to support the Bill at its second reading in the House of Commons on December 3rd.

 

Reasons

 

1.  The change would mean lighter evenings and darker mornings. It  

     would cut Wiltshire's road casualty rate, saving lives and reducing injuries.

 

2.  Britain’s major sporting organisations including The Football Association,

    The Lawn Tennis Association and The England and Wales Cricket Board

     are in support of the proposal, because it would allow more time for sport

     especially for schoolchildren via after-school activity.

 

3.  Environmental organisations including 10:10 support the move.   The

     change would save an estimated 5,000  tonnes  of CO2 in Wiltshire   

     annually, thus helping the council to meet its environmental objectives”. 

 

Having been moved and seconded, the Chairman invited Cllr Trevor Carbin to speak to the motion.

 

The Chairman moved that the motion be debated and this was duly seconded by the Vice-Chairman. On being put to the vote, the motion to debate was LOST and it was

 

Resolved:

 

That notice of motion no. 14 above be deferred until the next Council meeting on 22 February 2011.

76.

Review of the Council's Constitution

With the Chairman’s permission, Mrs Isabel McCord, Chairman of the Standards Committee and the Focus Group on the Review of the Constitution will present the outcome of the review of the Constitution previously requested by Council.

 

A report by the Monitoring officer which includes the recommendations of the Standards Committee, is attached.

 

 

Supporting documents:

Minutes:

Mrs Isabel McCord, Chairman of the Standards Committee and Focus Group on the Constitution introduced this item to Council. She gave a brief synopsis of the work undertaken to review the constitution and urged Councillors to adopt the constitution as revised. She also thanked the Focus Group and officers for all their hard work in reaching this stage.

 

The Chairman presented a report on the outcome of the review of the constitution. Council in previously adopting a constitution for Wiltshire Council did so on the basis that a review would be undertaken into its effectiveness in light of experience after six months of operation. The Standards Committee was requested to carry out the review which it did by establishing a Focus Group on the Constitution to carry out the detailed work required.

 

The Focus Group comprised a member from each political group on the Council and representatives from the Standards, Audit and Overview and Scrutiny Resources Select Committees. Members of the Focus Group commented that serving on the Focus Group had been a very positive experience and had been an extremely productive exercise.

 

The Focus Group had recommended a number of changes to the constitution as reflected in the revised draft constitution made available to all Councillors. The Standards Committee held a special meeting on 26 October 2010 to consider the conclusions and recommendations of the Focus Group. The Standards Committee was satisfied with the detailed work undertaken by the Focus Group and drew up a series of recommendations for Council’s consideration with a view to adopting a revised constitution. To assist Council, a summary of the main changes being recommended was also presented. 

 

The Chairman referred to the following three issues which remained outstanding:

 

  • Protocol 7 – Media Relations, the Focus Group had asked for this to be redrafted. It was also noted that this document would need to take account of the proposed new Local Authority Code of Recommended Practice on Local Authority Publicity once in place.

 

  • Cabinet member response times – In light of the comments made by the Focus Group and Cabinet members, the Standards Committee had asked this Council to determine the issue believing that it would be useful to include an appropriate timescale for responses.

 

  • Guidance on amendments to motions – As requested by the Focus Group, the Monitoring Officer had produced this guidance for initial consideration by the Chairman of Council and Group Leaders, details of which were presented.

 

Cllr Stuart Wheeler, member of the Focus Group agreed to answer questions on the review and recommended changes. Cllr Wheeler confirmed that there had been cross party support for the changes proposed. He also explained that further reviews would be required as a result of emerging legislation including the Localism Bill in particular once enacted.

 

The Chairman circulated a motion which took on board the recommendations of the Standards Committee and the above mentioned outstanding issues and this was duly seconded by the Vice-Chairman and on being put to the vote, it was

 

 

 

Resolved:  ...  view the full minutes text for item 76.

77.

Membership of Committees

To determine any requests from Group Leaders for changes to committee membership in accordance with the allocation of seats to political groups previously appointed by the Council.

 

 

 

 

 

 

 

 

 

Minutes:

The Chairman gave Group Leaders an opportunity to make any necessary changes to committee membership in accordance with the allocation of seats to political groups previously approved by the Council.

 

The Leader of the Council in her capacity as leader of the Conservative group requested approval of the following changes:

 

Councillor Bridget Wayman - appointed to the Wiltshire and Swindon Fire Authority

 

Eastern Area Planning Committee:

Cllr Jemima Milton - appointed as a full member

Cllr Jonathon Seed - appointed as a substitute member

 

Council acknowledged that the Chairman of Eastern Area Planning Committee would be elected at the next meeting of the Committee when if necessary, a Vice-Chairman would also be elected.

 

Strategic Planning Committee – Cllr Charles Howard appointed as a full member.

 

Councillor Jon Hubbard as leader of the Liberal Democrat group requested approval of the following changes:

 

Wiltshire Pension Fund Committee:

Cllr Mark Packard - appointed as a full member

Cllr David Jenkins – appointed as a substitute

 

Southern Area Planning Committee:

Cllr Peter Colmer and Cllr Petty to be added as substitutes 

 

Councillor Ricky Rogers as leader of the Labour group requested approval of the following change:

 

Southern Area Planning Committee:

Cllr Rogers appointed as a substitute

 

 

Resolved:

 

That the above membership changes in respect of the Wiltshire and Swindon Fire Authority, Eastern Area Planning Committee, Strategic Planning Committee, Wiltshire Pension Fund, and Southern Area Planning Committee be approved.

 

 

Meeting duration: 10.30am – 4.10pm

(which includes adjournments for a presentation and lunch)

 

Given the time, the Seminar on the Voluntary and Community Sector scheduled to take place on the rising of the Council meeting as mentioned by Chairman under minute no. 63 (g) above would now not take place.

 

 

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