Agenda and minutes

Cabinet - Tuesday 14 June 2011 10.30 am

Venue: Council Chamber - Council Offices, Monkton Park, Chippenham, SN15 1ER. View directions

Contact: Yamina Rhouati Email: yamina.rhouati@wiltshire.gov.uk

Items
No.	Item
79.	Apologies Minutes: Apologies were received from Councillors Keith Humphries, Cabinet member for Public Health and Protection Services and Stuart Wheeler Cabinet member for Campus Development and Culture
80.	Minutes of the previous meetings To confirm and sign the minutes of the Cabinet meetings held on 24 May 2011, previously circulated. Supporting documents: Draft minutes , item 80. PDF 183 KB Draft minutes - Core Strategy , item 80. PDF 143 KB Minutes: The minutes of the two meetings held on 24 May 2011 were presented. Resolved: To approve as correct records and sign the minutes of the meetings held on 24 May 2011
81.	Leader's announcements Minutes: The Leader said that she was very pleased to see that the figures for long term unemployment had fallen in Wiltshire and that this was through the Council’s work on Action for Wiltshire.
82.	Declarations of Interest To receive any declarations of personal or prejudicial interests or dispensations granted by the Standards Committee. Minutes: There were no declarations of interest.
83.	Public participation The Council welcomes contributions from members of the public. This meeting is open to the public, who may ask a question or make a statement. Written notice of questions or statements should be given to Yamina Rhouati of Democratic Services by 12.00 noon on Friday 10 June 2011. Anyone wishing to ask a question or make a statement should contact the officer named above. Supporting documents: Question from Father Coulon , item 83. PDF 34 KB Question from Michael Sproules , item 83. PDF 52 KB Question from Ginny Scrope , item 83. PDF 35 KB Question from Mr Phil Matthews , item 83. PDF 41 KB Statement from Tamara Reay and Sue England , item 83. PDF 49 KB Question from Michael Sproules with response , item 83. PDF 52 KB Question from Father Coulon with Response , item 83. PDF 41 KB Minutes: Father Jean-Patrice Coulon, representing the Catholic community of Devizes as Parish Priest addressed Cabinet on the issue of home-to school transport for pupils at denominational schools which would be considered by Cabinet at its meeting on 26 July 2011. Father Coulon expressed concern over the timing of the meeting being the first week of the school Summer holidays and asked that consideration be given to holding a pre-meeting briefing with interested parties. Cllr Tonge, Cabinet member for Highways and Transport responded. Mr Michael Sprules, Chairman of Residents Against Development Affecting Recreational Land (RADAR) addressed the committee on the issue of the planning process and in particular the consultation element. .
84.	Aggregate Minerals Site Allocations DPD: Results of Further Assessments and Draft DPD in May 2011 View the background to item 84. Report of the Corporate Director – Department of Neighbourhood & Planning is circulated. Supporting documents: Aggregate Minerals , item 84. PDF 89 KB Aggregate Minerals app1 , item 84. PDF 322 KB Aggregate Minerals app2 , item 84. PDF 4 MB Question from Ginny Scrope with Response , item 84. PDF 44 KB Minutes: Public participation Questions A question had been received from Ms Ginny Scrope and the Leader gave her the opportunity to address Cabinet. Cllr Fleur de Rhe Philipe, Cabinet Member for Economic Development and Strategic Planning presented the report which informed Cabinet of the findings of detailed assessments undertaken on the remaining 22 site options for sand and gravel extraction and sought approval for a revised local forecast rate of 1.2 million tonnes per annum, to be used as the basis upon which to prepare the proposed submission draft Minerals Sites DPD. She added that there were now just eight remaining sites stressing that these had been assessed objectively. Resolved: That Cabinet: a. Agrees a local forecast rate of 1.2 million tonnes per annum is used as the basis for making provision in the emerging Aggregate Minerals Sites Allocations DPD. b. Agrees that the sites identified in Option 2 of Appendix 2 of the report are carried forward into the proposed submission draft Aggregate Minerals Site Allocations DPD. c. Agrees that all remaining site options not included in Option 2 of Appendix 2 of the report are dropped from further consideration. d. Notes that a proposed submission draft Aggregate Minerals Site Allocations DPD will be presented to Cabinet in September 2011 for approval to commence formal consultation for a period of six weeks. Reason for the decision To ensure that an appropriate level of provision for sand and gravel extraction is established for Wiltshire and Swindon, in accordance with national and local policy and sufficient sites are identified to meet this requirement. Once adopted, the Aggregate Minerals Site Allocations DPD will form part of the Council’s policy framework
85.	Update on Performance View the background to item 85. Report of the Service Director, Performance is circulated Supporting documents: Performance update , item 85. PDF 220 KB Minutes: Cllr John Brady, Cabinet Member for Finance, Performance and Risk presented a report which focused on the Council’s performance against the Corporate Plan. It also provided top line summary information on the Council’s work with our partners in the Local Agreement for Wiltshire. He added that this was the last time that the report would be presented in this format and in future it would be based on the Business Plan. Resolved: To note progress for the year 2010/11. Reason for the decision To keep Cabinet informed about progress and to provide an update on the PRG Scheme for Area Boards.
86.	Revenue Outturn 2010/11 View the background to item 86. Report of the Interim Chief Finance Officer is circulated. Supporting documents: Revenue Outturn 2010 2011 , item 86. PDF 104 KB Copy of Revenue Budget Monitoring - FINAL Appendices March 2011 revised , item 86. PDF 78 KB Minutes: Cllr John Brady, Cabinet Member for Finance, Performance and Risk presented a report which advised Cabinet of the revenue outturn position for financial year 2010/2011. He added that he was pleased with the position and that there was now an underspend of £0.733 million which was a £1.693 million decrease in the forecast position at month 10. The Leader thanked all departments for helping to achieve this position. Resolved: That Cabinet notes the report showing an outturn underspend of £0.733 million and agrees that this will be put into the reserves for future use.
87.	Complaint - Wiltshire Involvement Network Report of the Chief Executive is circulated Supporting documents: Wiltshire Involvement Network Complaint Review , item 87. PDF 58 KB Wiltshire Involvement Network Complaint Review app 1 , item 87. PDF 131 KB Question from Mr Phil Matthews with response , item 87. PDF 41 KB Minutes: Public Participation Questions A question had been received from Mr Phil Matthews and the Leader gave him an opportunity to address the Cabinet. The Chief Executive presented a report which advised Cabinet of the outcome of a review commissioned into the process followed in connection with the investigation of a complaint arising from a meeting of Wiltshire Involvement Network (WIN) on 10 August 2010. Resolved: a. To agree that the Investigation Report dated 31 August 2010 is withdrawn. b. To agree that a full review is undertaken of the structure/governance/decision making process of the LINk arrangement to establish whether there is clear and appropriate governance processes in place including the following: - i. dealing with Equality and Diversity issues and, in particular, complaints concerning the same. ii. dealing with governance/decision making if for any reason an appointed host organisation or third party is no longer in place. c. To agree to a review of Wiltshire Council’s policies and procedures when dealing with complaints made to the Council about third party bodies with which the Council is involved to ensure that there are clear guidelines for officers when dealing with these issues. d. The reviews set out in 2 and 3 above to provide the basis for a staged review of other third party arrangements within the Council. e. To agree to a reminder/training to all staff to obtain legal advice at an early stage when dealing with situations which involve complexity, political sensitivity and/or governance arrangements with third parties. Reason for the decision To improve the arrangements for dealing with complaints of this nature involving third parties and to enable the Council to fulfil its responsibilities under the relevant legislation more effectively.
88.	Urgent Items Any other items of business, which the Chairman agrees to consider as a matter of urgency Minutes: The Leader approved consideration of the following item at minute no. 89 – Proposed Closure of Grafton Primary School as urgent business in order to determine the matter prior to the next scheduled meeting
89.	Proposed closure of Grafton Primary School View the background to item 89. Report of the Directorfor Children and Education is circulated Supporting documents: Proposed closure of Grafton Primary School , item 89. PDF 80 KB Proposed Closure of Grafton Primary School(Appendix 1) , item 89. PDF 77 KB Proposed Closure of Grafton Primary School(appendix 2) , item 89. PDF 48 KB Proposed Closure of Grafton Primary School (Appendix 3) , item 89. PDF 39 KB Proposed Closure of Grafton Primary School (appendix 4) , item 89. PDF 43 KB Proposed Closure of Grafton Primary School (appendix 5) , item 89. PDF 47 KB Statement from Tamara Reay and Sue England with response , item 89. PDF 49 KB Minutes: Public participation Statement The Leader drew attention to a statement which had been received from Tamara Reay and Sue England, Co-Chair Governors, Grafton Church of England Primary School Councillor Lionel Grundy Cabinet member for Children’s Services presented a report which set out the background to, and results of, the statutory consultation proposing the closure of Grafton Primary School undertaken between 21 April and 2 June 2011. Resolved: a. To note the objection to the proposal to close (discontinue) Grafton Primary School. b. To note the commentary on the objection. c. To agree that in accordance with section 15(1) of the Education and Inspections Actthe closure (discontinuation) of Grafton Primary School will take effect from 31 August 2011. Reason for the decision Cabinet is required to consider the objection that has been received, the commentary on this objection and decide whether to proceed with the closure.