Agenda and minutes

The Chairman welcomed everyone to Calne Area Board and introduced the Councillors and officers present.

To receive any apologies for absence.

Apologises were received from Cllr Christine Crisp and Jeff Dickertson (Heddington Parish Council)

To approve and sign as a correct record the minutes of the meeting held on 15 October 2013.

The minutes from the meeting held on 15 October 2013 were approved as a correct record with the following amendment: the 30mph speed limit should be amended to 20mph.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Chairman will provide information about: 

a.    NHS 111 Service

b.    Community Land Trust

c.    State of the Environment

d.    Drainage Bye Laws

The Chairman drew attention to the written announcements included in the agenda pack, which were:

a)    NHS 111 Service

b)    Community Land Trust

c)    State of the Environment

d)    Drainage Bye Laws

To receive an update from the partners listed below:

a.    Wiltshire Police

b.    Wiltshire Fire and Rescue Service

c.    Calne Community Area Partnership (CCAP)

d.    Calne CAYPIG (Community Area Young People’s Issues Group)

e.    Town and Parish Councils

The partner updates provided were noted which included:

a)    Wiltshire Police – Sgt Simon Wright responded to questions on anti-social behaviour protocols.

b)    Wiltshire Fire and Rescue Service – Mike Franklin confirmed that the report provided was now out of date and highlighted the publication of the Public Safety Plan which was available on request.

c)    Calne Community Area Partnership (CCAP) – Denise Cooper reported that a new group had been established to help local vulnerable people. The group’s focus would be on the elderly with volunteers befriending and helping those in need. The group would be based around the CCAP and members had agreed to formally support this new group. Updates and contact information would be made available on the Area Board websites.

d)    Calne CAYPIG (Community Area Young People’s Issues Group) – An update from the CAYPIG representative was circulated.

e)    Town and Parish Councils –

Calne Without Parish Council – Repair work had now begun on pavements on Church Road and the Council had reached agreement to start a Neighbourhood Plan (in conjunction with Bremhill Parish Council and Calne Parish Council) with consultation now taking place. The Parish Council had also recently agreed to proceed with a Neighbourhood Development Order (NDO). This ‘NDO’ would be one of the first of its kind in Wiltshire and would work as a planning device for renewable energy.

Bremhill Parish Council – The website was currently being developed and was expected to be ready by the end of the year. Work had begun on repairs in Turf House Lane.

Representatives from the following will give a presentation explaining the role of their respective organisations.  An opportunity for the community to ask questions and raise issues will follow.

·         Clinical Commissioning Group (CCG)

·         Healthwatch Wiltshire

·         Public Health

Representatives from the following gave presentations explaining the role of their respective organisations.

Clinical Commissioning Group (CCG) – A short presentation on the CCG was given by James Slater which included that the CCG was the successor of the PCT but was now clinically led. Established on 1^st April 2013, its board included seven GPs and two lay members and its focus was on ‘home not hospital’ community based care with the priority to care for the frail and elderly.

Success to date included a reduction in the dementia waiting list which, by September, had been reduced from twelve months to four weeks.

Twenty four care coordinators had also been appointed by the CCG to care for those with complex needs.

            Dr Nick Ware, a local GP, was also in attendance to give the CCG presentation, introduced one of the recently appointed care coordinators who gave a brief explanation of her role.

Healthwatch Wiltshire – Paul Lefever confirmed that the body had been legislated via the Social Care Act and that there were two within the Wiltshire community area (namely Healthwatch Swindon and Healthwatch Wiltshire).

Helathwatch Wiltshire was a Community Interest Company which meant that any profit that might be made was reinvested back into the community.

It acted as the champion for users of health and social care in Wiltshire and on the CCG Board, Health and Wellbeing Board and Select Committee.

Healthwatch Wiltshire had the power to enter and review any NHS funded facility where it felt appropriate. A volunteer group was to be established which would collect and disseminate information to allow the public to make informed decisions.

Public Health – Frances Chinemana presented a short DVD on the work of on Public Health.

Ensuing discussion included the care of the vulnerable and elderly with James Slater outlining the provisions currently in place.

Air pollution was also raised, noting the number of heavy goods vehicles travelling through Calne. Frances Chinemana stated that the Public Health was working with community groups on the matter and highlighted the need to encourage people out of cars and Lorry Watch in Bradford on Avon was discussed as something that could also be of use in Calne.

Thanks were given to all the representatives for attending.

To consider the updates provided on community issues, together with progress on area board working groups and any recommendations within.  This will include:

a.    Skate board park working group (Councillor Marshall)

b.    Highways working group (CATG) (Councillor Hill)

The CATG has not met since the last Area Board meeting, however 3 options for a scheme at Stockley Bus stop have recently been received. In order to progress this priority, previously agreed by the Calne Area Board, Councillor Hill will ask the Area Board to consider the officers recommendation to:

·        Adopt option 2 – to provide a hard standing, bench and shelter at a cost of £5,500, conditional upon the Parish Council undertaking future responsibility and maintenance.

·        If the Parish Council is unable to enter into such an undertaking, to adopt option 3 – to provide a hard standing and bench at a cost of £2,300.

c.    Calne campus working group (Councillor Crisp)

d.    Sandpit Road (Section106) working group (Councillor Trotman)

e.    Air quality working group (Councillor Ansell)

Councillors provided updates as follows:

A) Skateboard park working group (Councillor Howard Marshall) – Since the last update a contractor has been appointed and work as expected to start in the New Year. Issues had been raised by residents and as a consequence CCTV cameras requested. A planning application had been submitted and a decision is expected shortly.

B) Highways working group (CATG) ( Councillor Hill) – The group were asked to undertake some work in relation to the Transport Strategy. Calne Community Area Partnership (CCAP) would be holding a meeting in the New Year where a group would undertake further work behalf of the Board.

            Attention was drawn to the proposed options for a scheme at Stockley Road, as highlighted on the agenda. Following discussion it was agreed to provide a hardstanding and bench which would be made of resilient and low maintenance material at a cost of £2,300.

Decision:

To provide a hardstanding and bench at Stockley Road at a cost of £2,300.

C) Calne campus working group (presented on behalf of Councillor Christine Crisp) – A copy of the update provided by Councillor Crisp was circulated at the meeting, this included:-

Beversbrook – Wiltshire Council was drafting the Heads of Terms which would be presented to the Town Council shortly. Once agreed a planning application would be submitted. There were three elements to the Beversbrook scheme:

·         Delivery of an All Weather Pitch (Wiltshire Council)

·         Pedestrian crossing at site entrance (Wiltshire Council)

·         Extension to pavilion and enhancements to cafe (Calne Town Council)

Leisure Centre – Designs were being finalised. A progress update on the development timeline would be brought to the next Area Board.

Town Centre Site – The Working Group has been engaging with the Town Council’s consultant on the masterplan exercise, and asked Wiltshire Council to carry out a desktop appraisal on the potential options that would like to the masterplanning work. The Working Group was clear that provision of a library was a key part of the Clane central site but it was also necessary to accommodate flexible and multi-purpose space, a shared reception area, clinical room (for low level community health care), hot desk space for council and partner staff and community ICT. Further updates would be provided when the masterplan work was complete.

D) Sandpit Road (Section 106) Working Group (Councillor Tony Trotman) – The report was noted. This included that the work identified at Woodhill Rise/Oxford Road required investigation concerning vehicular access. Orders relating to the agreed scheme at Abberd Way were to be advertised at the beginning of December with work expected to begin before the end of this financial year. The group would next meet in January 2014.

E) Air quality group (Councillor Ansell) – Cllr Ansell gave an update on air quality which included that levels within Calne exceed the required pollution limits. A machine for measuring particulates was now available for the Calne area, noting that a previous lorry watch showed that HGVs were running through Calne  ...  view the full minutes text for item 20.

To consider the following funding applications to the Community Area Grants Scheme, as follows:

·         Calne Town Council – £3,335 towards CCTV coverage at Calne Skate Park

·         FC Calne – £700 towards Football dug outs

·         Calne Community Area Partnership – £600 towards a project that will encourage/develop parenting skills and provide an introduction to literacy

·         Bowl Project - to extend the deadline of a grant previously awarded to the CAYPIG until 31 March 31 2013

Consideration was given to the report provided for grant funding.  The Board members, upon voting agreed as follows:

Decision

1)         To award Calne Town Council £3,335 towards CCTV coverage at Calne Skate Park.

Reason

The application meets the 2013/14 grant criteria.

2)         To award FC Calne £700 towards football dug outs.

Reason

The application meets the 2013/14 grant criteria,

3)         To award Calne Community Area Partnership (CCAP) £600 towards a project to encourage/develop partenting skills and provide an introduction to literacy.

Reason

The application meets the 2013/14 grant criteria.

To extend the deadline of a grant previously awarded to the CAYPIG for the Bowl Project until 31^st March 2015.

The Chairman thanked all for their attendance and set out arrangements for the next meeting which would be held on Tuesday 4^th February at Calne Town Hall.