Agenda and minutes

To welcome those present to the meeting.

The Chairman welcomed everyone to the meeting of the Area Board. 

To receive any apologies for absence.

There were no apologies for absence.

To approve and sign as a true and correct record the minutes of the meeting held on 17 December 2014.

Decision

·       The minutes of the meeting held on 17 December 2014 were approved by the Committee and signed by the Chairman with the following amendment:

·       Agenda Item No.6 Local Youth Network (LYN) - Update and Recommendations: That the minutes shows the 50% contribution towards the counselling service delivered by Extended Services as £1800, This should have been £2,800 as the total bill is just over £5600 and the expected contribution was £2,800.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Cllr Terry Chivers, (Melksham Without North) declared an interest in the 2 x Melksham Without Parish Council grant applications and did not partake in debate and the vote of these applications.

·         The Stonehenge and Avebury World Heritage Site Management Plan 2015- Public consultation

·         Healthwatch Wiltshire- Local Dementia services

·         Clinical Commissioning Group Integrated Performance Management Report- November 2014. 

·         Kennet and Avon Canal and River Trust- Canal Adoption

The following announcements contained in the agenda pack were noted:

·       The Stonehenge and Avebury World Heritage Site Management Plan 2015 - Public consultation.

·       Healthwatch Wiltshire - Local Dementia services.

·       Clinical Commissioning Group Integrated Performance Management Report - November 2014. 

·       Kennet and Avon Canal and River Trust - Canal Adoption.

To receive an update on progress and plans for the overall development of this section of the canal.

Chris Coyle - Wilts & Berks Canal Trust and Ken Oliver – Countryside Officer, Wiltshire Council gave an update and presentations on progress and plans for the overall development of the Melksham Link section of the canal. 

Points made included:

•        Planning application with a provision for housing.

•         Full consultation to be carried out later this year.

•        Finances.

•         Development of the MasterPlan.

•         The Melksham Link as a potential major tourist attraction.

•        Next phases of the project.

Questions raised included:

Who’s idea was the proposed Wetland Reserve?

a.The Canal Trust and Wiltshire Wild Life Trust.

Who will own the Wetland Reserve?

a.Wiltshire Wild Life Trust.

Where would the finances come from to fund the Reserve?

a.Finance would be drawn from the proposed enabling package.

Does the level of proposed housing equate to the cost of digging the Melksham Link out?

a.All of the proposed housing would not finance the canal dig, a robust business plan is also required to keep the project on track.

Do the proposals take into account accessibility?

a.Yes, the canal would be accessible to everyone.

If the proposals include provision for caravans then it may useful to open discussions with the Caravan Club.

a.Yes, we will take this on board.

The Chairman thanks Chris Coyle and Ken Oliver for their presentations.

To receive an update from the LYN and minutes from the LYN management group meeting held on 14 January 2015.

To ratify the agreed membership of the LYN management group:

Cllr Hubbard

Elena Rossi- Young person

Jack Oatley- Young person

Rob Spooner – Director of Year 10 at Melksham Oak

Teresa Strange – Clerk of Melksham Without

Chris Pugh – PCSO

Ceri  Evans – Community Youth Officer

Rhys Schell – Community Area Manager

YP – Vacancy

YP – Vacancy

Ceri Evans - Community Youth Officer gave a short update from the LYN.

Points made included:

·       Grants - Adventure Centre.

·       Seend Bus – A big thank you to Cllr Seed for facilitating the handover of the Seend community mini bus for the LYN to use.

·       Advertising – getting the LYN message out to young people.

·       Volunteering – More involvement.

The minutes from the LYN management group meeting held on 14 January 2015 were received and noted by the Area Board.

Decision

The membership of the LYN management group was agreed by the Area Board as:

Cllr Hubbard

Elena Rossi- Young person

Jack Oatley- Young person

Rob Spooner – Director of Year 10 at Melksham Oak

Teresa Strange – School Governor & Guiding

Chris Pugh – PCSO

Ceri  Evans – Community Youth Officer

Rhys Schell – Community Area Manager

YP – Vacancy

YP – Vacancy

The Chairman thanked Ceri Evans for his update.

To receive an update and short workshop session from the Campus team.

Cllr Roy While gave a short update on the Melksham Community Campus.

Points made included:

Programme Update

·       Richard Pearce and Ceri Williams were working with the Rugby and Football clubs to find temporary accommodation during the construction phases at Woolmore Farm. Meetings taking place w/c 19^th January to further these discussions.

·       Initial work to start on Woolmore Farm in February.

·       Contractor interviews for the main campus build were taking place on 23^rd January.

·       Market place regeneration plans were on show at the Town Hall, with work due to commence in Autumn 2015.

Community Contact List

·       Stakeholder list - The COB discussed the contact list and proposals to communicate with the various groups. The potential for this to be the main contact directory for the community.

·       Identification of key groups for engagement - COB members were asked to highlight any priority groups for engagement.

·       Mapping potential users - A document was circulated to the COB showing the available space within the campus for hire. A short list of potential users was shown next to each space. Further work was required on this list.

 Logo concepts and name options

·       The COB had met with Wiltshire Council officers and were shown the third iteration of logos and the COB discussed the campus brand and name. Agreements were reached as follows:

·       The word ‘Conigre’ was ruled out as a potential name and the COB agreed to opt for either ‘Melksham Community Campus’ or ‘Melksham House Community Campus’.

·       Three concepts were agreed on which were; a milk churn, the Melksham House frontage and Melksham Bridge (extension to three arches).

·       Blue and teal tones were the preferred colour options.

·       The preference was to launch three logo options at the Area Board on 11^th February for public consultation. This would not be a closed process and different concepts and ideas would still be possible at this stage.

The minutes of the last Community Operations Board meeting held on the 15th January 2014 were received and noted by the Area Board.

A short workshop session was held, the Area Board attendees were given the opportunity to choose which of the logo options and name of the campus they preferred. It was agreed that choice of the campus name and logo would be re-visited at the April Area Board meeting.

The Chairman thanked everyone for taking part in the workshop.

To receive an update and any recommendations arising from the last CATG meeting on the 5 February 2015.

Cllr Jonathon Seed gave a short CAT-G update and recommendations arising from the last CATG meeting held on the 5th February 2015. 

Local Highways Investment Fund

The Area Board noted the Local Highways Investment Fund 2014 – 2020 report that was included in the agenda pack, which contained the Highways major maintenance schemes for the Melksham community area 2014/15.

Speed Indication Devices (SIDs)

Cllr Seed advised the Area Board that Wiltshire Council was to withdraw funding for the Speed Indication Devices used throughout the county and were looking for local communities to take over the SID duties.

It was agreed that a letter would be drawn up and sent to Cllr John Thomson – Cabinet member for Highways, Wiltshire Council outlining the Melksham Area Board’s opposition to the withdraw of funding for the SIDs.

CATG recommendations

Decision

The Melksham Area Board approved funding for:

·       Dropped kerbs, Blackmore Road, Melksham

Cost £1500 – approval for £500 CATG and £500 Area Board.

·       Bowerhill footpath link between Hurricane rd and Grassmere

Cost £4000 – approval for £1333 CATG and £1333 Area Board.

·       To provisionally approve funding for Seend High Street traffic management

Cost £20000 – approval for £2833 CATG and £2833 Area Board.

The Chairman thanked Cllr Seed for his update.

To receive updates from Area Board Champions.

Local Youth Network - Cllr Jon Hubbard

·       Update covered earlier in the meeting.

Economy – Cllr Roy While

·       That the Bowerhill & Hampton Park Steering Group would be having its second meeting during March 2015.

Health – Cllr Pat Aves

•        Last night (10^th February) – another successful meeting of the Health working group.

•        15 attendees – some newcomers.

•        Working on ideas that would enable professionals to inform each other to the benefit of themselves and the public. Further details to follow in due course.

Transport – Cllr Terry Chivers

·       That work was ongoing to get update bus time tables located in all bus stops in and around Melksham.

Read Easy – Cllr David Pollitt

•        First meeting now held and Management Committee formally set up.

•        ReadEasy Melksham had signed the constitution and was now affiliated to ReadEasy UK.

•        The Committee was looking for a co-ordinator and undertaking various formalities prior to appointing Reading Coaches.

The Chairman thanked the members for their updates.

To receive any updates from the following partners:

a.    Melksham Community Area Partnership

b.    Wiltshire Police

c.    Wiltshire Police and Crime Commissioner

d.    Wiltshire Fire and Rescue Service

e.    NHS Wiltshire/Clinical Commissioning Group

f.     Melksham Town Council

g.    Parish Council Nominated Representatives

h.    Melksham Chambers of Commerce

i.      Melksham Senior People’s Forum

Melksham Senior People’s Forum (Brian Warwick) – the written report contained in the agenda pack was noted.

Community Area Partnership (Colin Goodhind)

That the partnership was heading up a campaign to promote Smart Water throughout the Melksham community area and was looking for volunteers to man the town’s CCTV cameras.

Wiltshire Police (Inspector Matt Armstrong) - the written report contained in the agenda pack was noted.

Melksham Town Council – the written report contained in the agenda pack was noted.

Steeple Ashton Parish Council - the written report contained in the agenda pack was noted.

The Chairman thanked everybody for their updates.

To consider the following applications to the Community Area Grants scheme:

·         The Big Community Grow- £730 towards cooking workshops.

·         Whitley Reading Rooms- £883 towards a new external fire door.

·         Melksham Without Parish Council- £2003 for seating and picnic facilities at Shaw Playing Fields.

·         Melksham Without Parish Council- £4417 towards resurfacing Shaw Play Area.

·         Broughton Gifford Pre-School- £5000 towards equipment for a new building.

·         Broughton Gifford Parish Council- £4047 towards war memorial renovation.

·         Melksham Amateur Swimming Club- £1000 to improve equipment available to swimmers

·         Broughton Gifford Village Hall - £2228 towards improvements to the hall.

·         Semington Parish Council- £1100 towards a defibrillator for use by villagers.

·         Keevil Defibrillator group- £960 to provide a defibrillator for use in Keevil.

The Wiltshire Councillors considered the following Grant Applications:

Decision

The Big Community Grow awarded £730 towards cooking workshops.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Whitley Reading Rooms awarded £883 towards a new external fire door.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Melksham Without Parish Council awarded £1,001 for seating and picnic facilities at Shaw Playing Fields.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Melksham Without Parish Council refused £4417 towards resurfacing Shaw Play Area.

Reason

The grant was refused as the Area Board members felt that play area resurfacing should form part of the Parish Council’s planned maintenance program, and as such should be covered under its precept.

Decision

Broughton Gifford Pre-School awarded £2,500 towards equipment for a new building.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Broughton Gifford Parish Council £4,047 towards war memorial renovation. Note: the grant was awarded as £3.047 community area grant funding and £1,000 awarded from the World War I commemoration fund.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Melksham Amateur Swimming Club awarded £1,000 to improve equipment available to swimmers.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Broughton Gifford Village Hall awarded £1,114 towards improvements to the hall.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Semington Parish Council awarded £1100 towards a defibrillator for use by villagers.

Reason

The grant meets the 2014/15 grants criteria.

Decision

Keevil Defibrillator group awarded £960 to provide a defibrillator for use in Keevil.

Reason

The grant meets the 2014/15 grants criteria.

There was no urgent business.