Agenda and minutes

The Democratic Services Officer will open the meeting and call for nominations for Chairman for 2022/23.

The Democratic Services Officer called for nominations for Chairman for 2022/23.

Cllr Ricky Rogers nominated Cllr Sven Hocking. This was seconded by Cllr Charles McGrath.

As there were no other nominations,

Decision

Cllr Sven Hocking was elected as Chairman of Salisbury Area Board for 2022/23.

To call for nominations for a Vice-Chairman for 2022/23.

Cllr Hocking in the Chair.

The Chairman called for nominations for Vice-Chairman for 2022/23.

Cllr Dalton nominated Cllr Ricky Rogers. This was seconded by Cllr Hocking.

As there were no other nominations,

Decision

Cllr Ricky Rogers was elected as Vice-Chairman of Salisbury Area Board for 2022/23.

Apologies for absence had been received from:

·         Cllr Mary Webb

·         Inspector Tina Osborn – Wiltshire Police

·         Group Commander Chris Wood – Fire & Rescue

To confirm the minutes of the meeting held online, on 10 March 2022..

Decision

The minutes of the meeting held on 10 March 2022 were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

The Chairman will give an update on outcomes and actions arising from previous meetings of the Area Board.

·         A Positive Conduce webinar for all Town and Parish councils, would be held on Thursday 7 July 2022 at 5.00pm.

·         The Area Board would continue to start at 6.00pm and would start to hold networking sessions from 5.30pm with Members and Partners invited to attend to answer any questions from the public, with written updates attached to the agenda for noting.

The Board is asked to note the following Information items:

a. Clinical Commissioning Group

b. Healthwatch Wiltshire

c. Fostering In Wiltshire 

d. Wiltshire Council Consultation Portal

e. Wiltshire Council Information Items:

                     I.        Solar Together – Wiltshire Collective Buying Scheme

                    II.        Recruitment of Hackney Carriage & Private Hire drivers

The Board noted the following Information items:

·         Clinical Commissioning Group

·         Healthwatch Wiltshire

·         Fostering In Wiltshire

·         Wiltshire Council Consultation Portal

·         Wiltshire Council Information Items:

                                     I.        Solar Together – Wiltshire Collective Buying Scheme

                                    II.        Recruitment of Hackney Carriage & Private Hire drivers

A presentation from Karlene Jammeh, Community Engagement Manager, on the changes to Area Boards following the recent countywide review.

The 2022 Area Board Handbook is available online here

The Community Engagement Manager, Karlene Jammeh gave a presentation on the new changes made to Area Board processes, following a recent countywide review. Some of the main points included:

·         First review of Area Boards since formed in 2009

·         Updated documentation and policies

·         Looked at local priorities, working groups and investment of grant funding

·         Boards would now set up to 5 local priorities and allocate a Lead Councillor for each.

·         Funding application process updated – projects to align with priority areas and business plan

·         New Grant Assessment Panel & Escalation Process

·         Revised Grants Criteria & CEM Delegated Authority

·         New Area Board Handbook available online

·         Engagement events

·         4 Business meetings per year

The Board is asked to:

a.         Appoint Members as Lead representatives to Outside Bodies as set out at Appendix A;

b.         Agree to reconstitute and appoint to any AB Non-Priority Working Group(s) as set out in Appendix B; and

c.         To note the Terms of Reference for the LHFIG as set out in Appendix C.

d.         To re-appoint Helen Dowse as Carer’s Champion and Irene Kohler as Older People’s Champion for the Area Board for 2022/23.

The Board noted the report and considered the Outside Bodies and non-priority working groups as listed in the appendices.

The Board agreed the recommendation, subject to the following changes:

·         Cllr McGrath to come off Cycling Liaison Panel and Cllr Ricky Rogers on.

·         Cllr Rogers to be added with Cllr Hocking to the LHFIG

Decision

The Salisbury Area Board agreed:

a)    To appoint Members as Lead representatives to Outside bodies as set out at Appendix A;

b)   To reconstitute and appoint to non-priority working groups as set out in Appendix B; and

c)    To note the Terms of Reference for the LHFIG as set out in Appendix C.

d)    To re-appoint Helen Dowse as Carer’s Champion and Irene Kohler as Older People’s Champion for Salisbury Area Board for 2022/23.

A presentation from Karlene Jammeh, Community Engagement Manager, on Priority Areas, associated working groups and appointments of Lead Members.

The Area Board is asked to:

      i.        Acknowledge the progress update from the 2021/22 local priorities work.

    ii.        Consider the report along with its appendices and decide upon the priorities it wishes to focus on in the coming year.

   iii.        Appoint a councillor lead for each of the selected priorities.

   iv.        Appoint any required working groups in relation to each priority. Note; any existing externally operated groups may already be in place and should be acknowledged and noted.

Karlene Jammeh, Community Engagement Manager outlined the Local Priorities and Appointment of Lead Members report, attached to the agenda.

Decision

The Salisbury Area Board agreed:

                  I.        to acknowledge the progress update from the 2021/22 local priorities work.

                II.         to consider the report along with its appendices and set 5 Priority Areas of focus for the coming year.

               III.        to appoint a councillor lead for each of the selected priorities, as set out below:

a.    Youth engagement, employment and positive activity opportunities – Cllr Rogers

b.    Addressing climate change – Cllr Hocking

c.    Supporting positive mental health and wellbeing – Cllr Corbin

d.    Supporting underrepresented groups – Cllr Corbin

e.    Improving transport and access – Cllr McGrath

              IV.        to appoint any required working groups in relation to each priority.

To note the written updates attached to the agenda and to receive any verbal updates from representatives present.

a)    Salisbury City Council (SCC)

b)    Police - Inspector Tina Osborn

c)    Fire – District Commander Chris Wood

d)    Air Quality Group – written update

e)    Underpass Working Group Update – Cllr Sample

f)     Salisbury BID – written update

g)    Health Improvement Coach Update – written update

h)    Disability Interest Group – written update

i)     Future Highstreet Fund – written update

j)     A36 Working Group – Cllr Rogers

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Chairman.

The Board noted all of the written updates attached to the agenda and heard from the following partners who gave a verbal update:

Written update:

·         Police

·         Fire

·         Air Quality Group

·         Salisbury BID

·         Health Improvement Coach

·         Disability Interest Group

·         Future Highstreet Fund

Verbal updates:

Salisbury City Council (SCC)

·         April - Rail Crash event held 

·         May – Re-organisation of working groups & Committees

·         Mayor Making event

·         Met with PCC – location for Salisbury Police Station

·         Spoke at the Town & Parish Council conference, held by WC

·         Queens Platinum Jubilee events

·         Roll out of green initiatives

·         New Depot funding & work

·         Salisbury Neighbourhood Development Plan Consultation

Salisbury Police

·         Increase in non-dwelling burglaries

·         Bike marking consultations

·         Increase in Antisocial Behaviour at locations around city

·         Increased targeted patrols

·         Proactive preventative work to address issues over the summer.

·         Operation Sceptre – tackling knife crime

Underpass Working Group Update – Cllr Sample

·         Ongoing discussions with National Highways to establish who is responsible for underpasses around city centre

·         Producing a document to inform all partners of background so all on the same page.

·         Next meeting 5 July.

A36 Working Group – Cllr Rogers/Cllr McGrath

·         Request update from National Highways on work to date

·         Cross party working group with shared interest in making the A36 on the eastern side of the city, free of congestion

·         Importance of communication with wider public.

An update from, David Redfern, Assistant Director for Leisure, Culture & Communities.

The Board received an update from, David Redfern, Assistant Director for Leisure, Culture & Communities.

key points:

• WC having positive discussions to extend NHS lease until March 2023
• Soft Market Test (SMT) concluded 16 May – data would be used to formulate next steps
• Working on potential funding sources to enhance the offer
• Remobilisation not dependent on a successful funding bid
• Intention to mobilise city hall to its former glory

Further updates would be shared through the Area board at future meetings.

An update following the Women’s Safety Street audit.

Speaker: Eleanor Evans 

The Board received an update following the Women’s Safety Street audit from Eleanor Evans.

•      Schools Forum event - 23 June

•      Women’s football match -10 April. 

•      Planning a follow-on event on 1 October  

•      OPCC is working on a Safety Charter for Wiltshire & exploring options for creating an information website linking together key services

•      Exploring - city-wide publicity campaign

•      Streetlighting audit complete - report faulty lights through MyWilts app

Cllr Mark McClelland, as Cabinet Member for Transport, Waste, Street Scene and Flooding invited Eleanor to send the list of required work to him for consideration. An update on the progress of the works would be brought back to the next meeting.

The Board noted that the Ask Angela campaign had been extended to leisure centres and council offices, with training provided to staff.

To note the Salisbury Area Board’s opening balances for funding allocations 2022/23.

To consider applications for funding, as detailed in the attached report and summarised below:

The Chairman noted that funding budgets had been reduced greatly for the year, which would impact on the Board’s ability to award higher amounts to as many projects as it had in previous years. 

As mentioned during the item on the Area Board Review, the new funding criteria also required applicants to demonstrate how they addressed the Board’s local priorities and how the project would help to deliver the council’s business plan.

This was to ensure that the funding allocated was spent in areas that had been identified as being priorities for Salisbury. With less money this year the Board was minded to limit awards to a maximum of £2,500 in most instances.

The Chairman invited a representative from each of the grant applicants to give a brief overview of their project to the Area Board.  After each of the applicants had spoken the Chairman invited questions and discussion, then asked for a show of hands from those present to reflect public opinion. The Area Board members then voted on each application.

Community Area Grants

Bemerton Heath IAG - Community Garden Improvements - £5,000

The applicant, Sam Goss spoke in support of the project.

Decision

Bemerton Heath IAG was awarded £2,500 towards the Community Garden Improvements project.

Reason – The application met the Grants Criteria 2022/23

Riverside Tennis Club - Provision of Floodlights - £5,000

The applicant Carolyn Barry spoke in support of the project.

Decision

Riverside Tennis Club was awarded £2,500 towards the provision of floodlights.

Reason – The application met the Grants Criteria 2022/23

Rise 61 - Bike Hub - £5,000

The applicant Robin Imeson spoke in support of the project.

Decision

The application from Rise 61 towards the Bike Hub project was Refused

Reason – The applicant had recently been successful in receiving  £323,000 of external funding.

Health & Wellbeing

The HW Group had met on 1 June, its recommendations were included in the agenda pack.

Alabare Christian Care & Support - Somewhere to go Salisbury project - £1,000

The applicant was not able to attend.HW - Recommendation £0

Decision

The application by Alabare Christian Care & Support was Refused in line with the Health & Wellbeing Group recommendation.

Salisbury Methodist Church - Community Hub for Ukrainian families & Hosts - £999.86. The applicant, Jane Ebel spoke in support of the project.

HW Recommendation £700 

Decision

Salisbury Methodist Church was awarded £700 towards the Community Hub for Ukrainian families & Hosts, Refused in line with the Health & Wellbeing Group recommendation.

The Pantry Partnership CIC - Contribution to Coordinator costs £1,000

The applicant was not able to attend. HW - Recommendation £0.

The initial vote on the motion to award no funding, as per the HW Recommendation was not carried.

The second motion to award £500 Was supported.

Decision

The Pantry Partnership CIC was awarded £500 towards Coordinator Costs.

Soroptimist International Salisbury - Feeling safe in Salisbury event - £500 The applicant, Eleanor Evans spoke in support of the project. HW Recommendation £500

Decision

Soroptimist International Salisbury was awarded £500 towards Feeling  ...  view the full minutes text for item 87.

To note the minutes and consider any recommendations arising from the last LHFIG meeting held on 25 May 2022, as set out in the attached report.

Recommended LHFIG scheme funding:

·         4e - £2,022

·         5e - £2,000

·         5f - £2,880

·         6a - £4,000

The Board noted the minutes of the last LHFIG meeting held on 25 May 2022 and considered the recommendations for funding.

Decision

The Salisbury Area Board approved the funding recommendations of the LHFIG for the following schemes:

• 4e - £2,022 - maintenance of street nameplates
• 5e - £2,000 – Lighting at St. Michael’s Rd/Gainsborough Cl
• 5f - £2,880 – handrail for Bishopdown Rd & Linkway
• 6a - £4,000 – New/Amendments to waiting restrictions (Hathaway Cl/Assist Rd/Hulse Rd)

Future Meeting Dates:

·         29 September 2022

·         1 December 2022

·         9 March 2023

Meetings are held in the Guildhall, Salisbury 6 – 8pm

Funding applications must be received 4 weeks prior to the meeting date. For further information please, contact the Community Engagement Manager, Karlene Jammeh karlene.jammeh@wiltshire.gov.uk

The Chairman thanked everyone for attending and noted that the next meeting of the Salisbury Area Board would be held on 29 September 2022, 6.00pm at the Guild Hall, Salisbury.