Agenda and minutes

To receive nominations for a Chairman for 2016/17.

Nominations for Chairman were sought.

Decision

Councillor Tony Deane was elected as Chairman of the South West Wiltshire Area Board for 2016/17.

Cllr Deane in the Chair.

To receive nominations for a Vice Chairman for 2016/17.

Nominations for Vice Chairman were sought.

Decision

Councillor Bridget Wayman was elected as Vice Chairman of the South West Wiltshire Area Board for 2016/17.

The Chairman gave the following updates:

·       Registering to vote

If not already registered to vote in the EU referendum people could do so by 7^th June 2016.  Leaflets were available for people to take away. Parishes were urged to promote this in their local communities.  The referendum itself would take place on 23 June 2016.

·       The Ambulance Service had been invited to attend this meeting but were not available, so would be coming to the next Area Board. A paper update was circulated at the meeting.

·       The Area Board had received a letter of thanks from Charlton Village Hall for the grant they received at the last meeting, which had enabled them to carry out the works to the toilets at the hall.

·        A slide was shown detailing the various budgets available to the Board for 2016/17. Parishes were advised to apply for funding if they had a scheme in mind, the earlier in the financial year the better.

-        Question: What was the toilets budget of £1,000, for? Answer: This was available through the Area Board to fund one off improvements to encourage businesses, community groups, towns and parish councils to allow the public to use their toilets.

Apologies were received from:

·       Sandra Harry – Donhead St Andrew & Tisbury PC’s

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 23 March 2016.

The minutes of the previous meeting held on Wednesday 23 March 2016, were agreed as a correct record and signed by the Chairman, subject to the following amendments:

·       Cllr Green had given her apologies and was not in attendance as stated on the front cover.

·       The fire update stated that the cost of a co-responder call out was £25.

For clarity, it was noted that this was the fee paid by the Ambulance Service to the Fire Service each time they were called out in a smaller vehicle, manned by two Fire Fighters. The true cost of this service amounted to more than £25 a time.

To consider the list of recommendations to Outside Bodies and Working groups as per the attached papers.

The Board considered the list of representatives to Outside Bodies and the Terms of Reference of Working Groups as detailed in the papers attached to the agenda.

Decision

The South West Wiltshire Area Board approved the list of Outside Bodies representatives and Terms of Reference for working groups.

Tim Mason, Partnership Manager for the Wiltshire Community Safety Partnership will be talking about the project to establish Safe Places across Wiltshire that provides a safe environment for people who may require some additional support when out and about in the community.

Tim Mason, Partnership Manager for the Wiltshire Community Safety Partnership spoke about the initiative to establish Safe Places across Wiltshire which helped to provide a safe environment for people who required some additional support when out and about in the community.

Pilot schemes had been started in Salisbury and Devizes, with further rollout across the county now taking place. This simple scheme provides training for participating businesses and community spaces and issues a Safer Places window sticker, which when displayed lets people know that they can go in and get help if they are feeling unsure or scared.

The Police and Crime Commissioner had provided funding for a new ICE card which was a credit card size information card, containing personal contact details, to be used in case of an emergency, when the holder felt confused or vulnerable.

The Dementia Action Alliance also had their own scheme with window stickers. Talks were underway to see if the two schemes could be joined up with one shared window sticker.

The Board discussed setting up a working group to work with parishes and towns to spread this initiative. Tim was available to come and work with that group to help them get started.

Questions and comments included:

·       There were 200 people with dementia in Mere and Tisbury.

·       Anne Marie ran a memory group, she felt that would be an ideal place to have the scheme.

Decision

Councillor Jose Green would be the Lead Councillor for the working group in South West Wiltshire.  

Councillor Green added that she would lead on the setting up of the Group and to find a Older Persons Champion to take work forward. An update on progress would be brought back to the next meeting.

Steve Harris, the Community Engagement Manager will give an end of year overview of some of the outcomes of projects and funding during 2015/16.

Steve Harris, the Community Engagement Manager gave an overview of some of the outcomes of projects and funding during 2015/16.

·       Several events had taken place including Emergency Planning, first aid courses and defibrillator training.

·       Funding allocated over the year amounted to £58,476 of capital and £99,080 of revenue.

·       With the agreement of the Local Youth Network, the Area Board commissioned Seeds4Success to deliver a 2 year open access youth programme across the area, costing £60,000.

·       Other projects included the creation of a Barron and a banner for the Magna Carta celebrations, the Taste the Chase event, Community Litter Picking Scheme as part of the Clean for the Queen initiative, with
20 parishes received equipment and the Community Speed Indicator Device programme, where the Board paid for volunteer insurance.

·       £15,000 had been invested in to Rights of Way improvements.

·       A total spend of £33,113 was made by the Community Area Transport Group for local improvement schemes.

·       The Nadder Centre Board, made up of volunteers had worked with the Board to steer the development of the Nadder Centre.

·       Planning permission for two new build Council housing bungalows had been achieved in East Knoyle, with further sites being evaluated.

The Barron and the banner could be borrowed for events by contacting Steve, and was kept in the Wilton Community Centre.

To receive any verbal updates from Partners and Community Groups present, including:

·       Police – Neighbourhood Teams

·       Fire & Rescue

To note the following written updates attached to the agenda:

1.     Wilton Town Team minutes

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

The Board noted the written updates attached to the agenda and those circulated at the meeting. Partners present gave the following verbal updates:

Dorset and Wiltshire Fire Service

Jason Moncrieff; District Commander for Warminster introduced himself and circulated a written update at the meeting; a copy is attached to these minutes.

Ambulance Service

Following the Boards request for information, a written update had been provided and circulated at the meeting.

Carers Support Wiltshire

Vince Danaher drew attention to the ‘Carers in Wiltshire: Joint Strategy 2016 – 2020’ information item circulated at the meeting.

Wiltshire Council and NHS Wiltshire Clinical Commissioning Group, in consultation with their other strategic partners (especially Carer Support Wiltshire, Wiltshire Parent Carer Council and Spurgeons) and over 50 carers had developed a new strategy for carers. The draft document was now available for the public to view and comment on before being finalised. webpage: http://consult.wiltshire.gov.uk/portal

Age UK – Salisbury District

Sue Wight was in attendance to contribute to the discussions on Health & Wellbeing.

To receive an update and consider a bid for youth funding as detailed in the report.

Youth

The Board was asked to consider a bid for £3,000 towards a National Citizens Service (NCS) scheme, which would give year 11 and year 12 pupils the opportunity to take part in two residential projects to tackle local needs.

Decision

The South West Wiltshire Area Board allocated £3,000 of youth funding to the National Citizen Scheme project for 2016/17.

The Board gave thanks to Jaki Farrell for her hard work and enthusiasm with the young people. Praise from parish councils for the efforts of the young people on the footpath clearance works was also noted.

To consider the recommendation to agree the commissioning agreement, as attached.

The Good Neighbour Scheme project had now ended. Each Area Board had been allocated £6,700 to support activities for Older People. Councillor Green would lead on this for 2016/17.

Anyone interested in taking part in this initiative was urged to contact Cllr Green or Steve Harris. It was felt that setting up three separate groups would be too time heavy, and that it would be more productive to get started as soon as possible.

Questions and comments included:

·       The Age UK touring advice bus was not due to visit the South West Wiltshire (SWW) community area this year, why was that? Answer: The Advice Bus was set to start its tour in July, the route had already been planned. Sue Wight agreed to find out whether this could be tweaked to include one of the community areas within the SWW.

·       What work did Age UK do to enhance the level of funding available to the Board? Answer: We are not available to enhance the service.

·       Jaki Farrell noted that SWW lost out in funding for younger people as the division was calculated using the population figures. The population figures for older people were much higher, so SWW should not lose out there as well.

·       Area Boards were asked to do more for older people but with less money, this was not possible. The funding formula needed to be changed.

·       Ex Good Neighbour; Val O’Keefe was still in a position to advise older people in her capacity as assistant at a day centre in Wilton, improving availability of advice and help in rural areas would be beneficial.

The Board considered the Commissioning agreement attached to the agenda.

Decision

The South West Wiltshire Area Board adopted the Commissioning Agreement for Health and Wellbeing Champion as attached to the agenda.

To receive an update from the Chairman of the Nadder Centre Board, Councillor Tony Deane and note the minutes of the last meeting, as attached.

The Board noted the minutes of the last meeting held on Monday 25 April. Councillor Tony Deane noted that the Centre would be an asset to the whole of South West Wiltshire, but mainly to Tisbury. The Nadder Board was working on a scheme to promote the Centre locally.

A programme would be drawn up for people interested in having a tour of the site. The official opening was planned for mid 2017, with initial occupancy from July 2016.

A number of positions had been advertised on the Wiltshire Council Careers website.

An update following the workshop held on 11 May 2016.

The Board received an update following the workshop held on 11 May 2016.

There were 100 young people within the Mere Community Area which fell in to the category of being deprived. The workshop had produced a set of actions which could be taken forward, these were:

1. Provision of activities:
   To provide non-competitive/non-club based social physical activity with no charge e.g. outdoor gyms, social sports sessions
   To provide activities for children/young people that go across the whole area.

2. Engagement:
   To engage Parish Councils – dedicated lead person per parish?
   To encourage parents to make use of services and opportunities; grants, support groups etc.
   To encourage outreach services rather than expecting people to come into centres (e.g. SureStart). Clarify the role of health visitors.

3. Communication:
   To publicise local services available (e.g. Homestart) and not just online. To challenge stigma and raise awareness of benefits available to local people. Promote and encourage affordable homes.

4. Information gathering:
   Look into where do year 6/7 children go onto school (no state secondary schools in the area). Also post 16?
   Form a list of charities etc. that make funds available to local groups/families/individuals. Where were volunteers most needed?

Questions and comments included:

·       Parish councils could not pick this work up, it would need to be driven by the schools. Answer: An audit of the 160 schools across Wiltshire had indicated that there had been a falling in governance. The Board urged parish councils to try and get one parish councillor each on their local School Governors Board.

To receive an update from the Chairman of the group; Councillor Tony Deane, following the meeting held on 18 May 2016.

A copy of the notes and any recommendations for funding arising from that meeting will be circulated at the meeting.

The Chairman of the group; Councillor Tony Deane, gave an update following the last CATG meeting held on 18 May 2016. A copy of the notes and recommendations for funding arising from that meeting were circulated at the meeting.

Decision

The South West Wiltshire Area Board approved the following CATG recommendations for funding for 2016/17.

1. Return £3,763 allocated for salt spreaders to the main funding pot.
2. Submit substantive scheme bid for New Road, Zeals (30mph speed limit) with £10,000 CATG contribution. Total scheme cost = approx £55,000.
3. Submit substantive scheme bid for A30 Brook Hill (Vehicle Activation Signs) with £10,000 CATG contribution. Total scheme cost = £60,000.

Community Area Grants

The Board members will consider 3 applications for funding from the Community Area Grants Scheme:

Finger post

To consider bids to the Fingerpost funding scheme for 2016/17, from :

·       West Tisbury

·       Teffont

Delegated Decisions

To ratify funding awarded by the Community Engagement Manager, out of the meeting under delegated powers:

·       Youth and Community Transport project

·       Events for the Queen

Community Area Grants

The Board considered three applications for funding from the Community Area Grant Scheme for 2016/17, as detailed in the report attached to the agenda.

Decision

Chalke Valley Sports Centre was awarded £1,647 towards the hall floor refurbishments.

Reason

The application met the Community Area Grant Criteria for 2016/17.

Decision

Wilton & District Business Chamber was awarded £3,750 towards the admin support for the Chambers, with the condition:

1.     Wilton Town Council is approached and requested to contribute the remaining £250.

Reason

The application met the Community Area Grant Criteria for 2016/17, however the Board noted that the Business Chambers had been awarded other amounts of funding in the past with the aim of become self funding. The Board noted that it would not be in support of seeing further applications from the applicant in the future.

Decision

The application from Dinton Village Hall for £1080 to purchase a Defibrilator was awarded £50 as seed money.

Reason

The Board felt that Community Money was better spent on supplying community first aid courses than buying defibrillators. It was also noted that several other parishes had raised the money themselves to purchase defibrillators.

Finger post

The Board considered two bids to the Fingerpost funding scheme for 2016/17, as detailed in the agenda.

Decision

The South West Wiltshire Area Board allocated funding to the following finger post schemes for 2016/17:

·       Teffont (£400)

·       West Tisbury x 2 (£800)
NB West Tisbury has previously received £400 for another finger post

Delegated Decisions

The Board was asked to ratify funding awarded by the Community Engagement Manager, out of the meeting under delegated powers, as detailed in the agenda.

Decision

The South West Wiltshire Area Board approved the funding decisions of the Community Engagement Manager, under delegated powers for the following:

·       Youth and Community Transport project - £14,835

·       Events for the Queen - £1,500

The next meeting of the Board is on Wednesday XXX, at 6.30pm

The Chairman thanked everyone for coming and closed the meeting.

The next meeting of the South west Wiltshire Area Board will be held on Wednesday 27 July 2016, 6.30pm at South Newton and Great Wishford Village Hall.