Agenda and minutes

The Chairman will welcome those present to the meeting.

The Chairman welcomed everyone to the meeting of the Warminster Area Board and invited members of the board to introduce themselves.

There were no apologies.

To approve and sign as a correct record the minutes of the meeting held on 1 November 2018

Decision

The minutes of the previous meeting were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Cllr Jackson informed the meeting that he was a trustee and committee member of the Athenaeum Trust and would abstain from voting on their grant application.

Cllr Jackson also informed the meeting that he was a member of the Warminster Rugby Club and would abstain from voting on their grant application.

The Chairman will introduce the Announcements included in the agenda and invite any questions.

The Chairman referred to the announcements included in the agenda pack. An additional announcement was handed out at the meeting regarding a consultation on the electoral review. The consultation would run from the 5 February to the 15 April 2019 and would be the final opportunity for interested parties to comment on the proposals. Comments could be sent to reviews@lgbce.org.uk.

Members of the public had the opportunity to comment on the announcements. Some comment were received on the Special Schools announcement. The Chairman encouraged those wishing to respond to the current consultation to do so via the official forums, noting that formal questions could be emailed to democratic services for a written response. It was noted that members of the public also had the opportunity to attend the Full Council meeting on the 26 February and the Cabinet meeting in March. 

The Chairman announced that this meeting was Jacqui Abbotts, Community Engagement Manager (CEM), and Janette Bowras, Local Youth Facilitator, final meeting with the Warminster Area Board. Due to changes in the department, all of the CEMs were moving areas. Jacqui would now be overseeing the Amesbury Area Board. Janette would be leaving the Council in March. The Chairman, Members of the Area Board and those present thanked both for their hard work, passion and contribution to the local community.

i.              Update

ii.            Grants

Janette Bowra introduced the report, presented the grant applications and invited the applicants to present their applications.

It was noted that due to there not being enough funding available for the full grant amounts the Local Youth Network had approved a reduced sum for each of the applications.

Cllrs Newbury and Ridout declared pecuniary interests in the Dorset & Wiltshire Fire Service grant and abstained from voting.  

Resolved

To award Dorset & Wiltshire Fire and Rescue Service £3171 out of the requested £4000.

To award Kingdown School’s Shell European Eco Marathon Project £3100 out of the requested £3910.

To award Kingdown School’s Improving Mental Health Initiative £3963 out of the requested £5000.

To award Lighthouse for their youth mentoring scheme £1498 out of the requested £1890.

To receive updates from any of the following partners:

Ø  Wiltshire Police

Ø  Dorset & Wiltshire Fire and Rescue Service

Ø  Warminster and Villages Community Partnership

Ø  Town and Parish Councils Nominated Representatives

Ø  CCG

Ø  Health Watch

Some written updates have been received and are included in this agenda.

Some written updates had been received before the meeting and were included in the agenda.

Wiltshire Police

Sergeant James Williams gave a brief overview of the Police report, thanking the public for their input on recent drug raids and invited questions.

Jerry Herbert, Deputy Police and Crime Commissioner, responded to a comment on the increase in crime including cybercrime. Mr Herbert informed the meeting that Wiltshire remained one of the safest counties in the country, which was a credit to the officers, wider police force and the public. The force was doing its best to use resources as effectively as possible.

Warminster and Villages Community Partnership

Len Turner, WVCP, informed the meeting that the economic regeneration group had asked if the WVCP would take on the role of conducting annual surveys of retail units within Warminster. The WVCP had agreed to take on the role, noting the benefits of collecting the data.  

·         Presentation

·         Funding

The CEM introduced the item and played a short video which gave an overview of the event and what to expect. The Warminster area was actively involved with the event through three projects: Social media photograph campaign as part of the event launch, Community art tapestry project to be displayed at the event in June, Human poppy world record attempt at the event in June, all of which would require community involvement and provide a lasting legacy.

A grant was requested for £1800 to support the event projects.

Resolved

To award £1800 toward the National Armed Forces Day event and projects.

A short video on ‘We are DWFire’

A video was played which highlighted the exceptional work of the Dorset & Wiltshire Fire and Rescue Service.

·         Update

·         Funding requests

The CEM introduced the item and referred to meeting notes included in the agenda.

Deborah Gogarty, Older People’s Champion and Chairman of the Health & Wellbeing Management Group, highlighted the need and importance of joined up working and the importance of volunteers. A volunteer fair would be held on the 1 of June 2019 at the Warminster Civic Centre between 10 and 12.

There was a grant request for funding for the volunteer event.

Resolved

To award £710 for the volunteer fair.  

To consider the CATG recommendations (Papers to follow)

The Chairman referred to the CATG notes included in the supplement agenda.

Resolved

To approve all CATG funding outlined in the report.

To receive an update.

It was noted that meetings were ongoing, with the next meeting taking place on Friday 22 February 2019.

To consider applications for funding from the Community Area Grants Scheme.

Nigel Linge, Chairman of Wilts & Swindon Countryside access Forum, gave a presentation on a project that was previously funded by the area board. The forum received a grant for materials to help maintain the countryside. The most recent work carried out was restoring the wood edge and to insert a new kissing gate at the Cop Heap Memorial Wood. Mr Linge praised the hard work from volunteers noting that without them, the project would not have been possible, and thanked the Area Board for their grant.

The area board considered applications seeking 2018/19 Community Area Grant funding. Jacqui Abbott informed the meeting that she was part of the Allotment Committee, although she was not involved with the application.

It was noted that there was still a substantial amount of grant funding remaining and potentially more applications for funding coming in before the end of the financial year, the Members agreed that if needed, a special meeting for grants should take place in March 2019.

Resolved

To award the Warminster Athenaeum Trust £5000 for the Athenaeum studio modernisation.

To award the Tynings Allotments and Leisure Gardeners Association £3000 for Tynings allotments solar panels.

To award Wiltshire and Swindon Countryside Access Forum £600 for a  countryside access forum projector.

To award the Warminster Rugby Football Club £999 for new goal posts.

To award the Wylye Valley 1914 Project £1000 towards the Wylye Valley 1914 project map of Kitcheners Army Camps.

To award Chitterne Parish Council £4408 towards play park equipment.

To hold a special area board meeting, if required, to determine additional grant applications in March 2019.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items.

The next meetings of the Warminster Area Board will be on: 7pm on the 2 April 2019 at Warminster Civic Centre.

The next meeting of the Warminster Area Board would take place on the 2 April 2019 at the Warminster Civic Centre.