Agenda and minutes

To elect a Chairman for the Warminster Area Board for the forthcoming year 2014/15.

The Community Area Manager called for nominations of Chairman and it was;

Resolved

To elect Cllr Christopher Newbury as Chairman for the year 2014/15.

Cllr Newbury in the Chair

To elect a Vice-Chairman for Warminster Area Board for the forthcoming year 2014/15.

The Chairman called for nominations of Vice-Chairman and it was;

Resolved

To elect Cllr Andrew Davis as Vice-chairman for the year 2014/15.

The Chairman will welcome those present to the meeting.

The Chairman welcomed everyone to the meeting of the Warminster Area Board.

Apologies for absence were received from:

·         Mike Lucas

To approve and sign as a correct record the minutes of the meeting held on 8 May 2014 (copy attached).

The Minutes of the meeting held on 8 May were presented.

Decision

To sign the Minutes as a true and correct record.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Chairman will introduce the Announcements included in the agenda and invite any questions.

·         Mini Recycling Sites

·         Garden Waste Collection

·         Community Infrastructure Levy

The Chairman made announcements about the following matters:

·       Mini Recycling Sites

·       Garden waste Collection Consultation

·       Community Infrastructure Levy

To receive updates from any of the following partners:

Ø  Wiltshire Police

Ø  Wiltshire Fire and Rescue Service

Ø  Wiltshire Clinical Commissioning Group

Ø  Warminster and Villages Community Partnership

Ø  Town and Parish Councils Nominated Representatives

Ø  Warminster Community Youth Action Group

Ø  Army Re-basing

Some written updates have been received and are included in this agenda.

Some written updates had been received before the meeting and were included in the agenda pack.

Police

Inspector Alan Webb gave a verbal update noting that there had been an increase in thefts and violent crimes with Warminster Town driving the increase.

Two detective constables and a rural crime officer would now be working from Warminster Police Station and it is hoped that this will increase visibility and resilience.

Youth Action Group

The Area board was informed that the Youth Action Group (YAG) was winding down and that the Local Youth Network (LYN) would replace the YAG at the start of October 2014.

Army Re-basing

It was noted that the army re-basing master plan would soon be going out for consultation and that all plans were moving along accordingly. Warminster would not be affected by the re-basing.

An update from the Community Area Manager and leaders of the groups working on existing issues.

If you would like to raise an issue please contact the Warminster Community Area Manager, Jacqui Abbott on 07771 844 530 or jacqui.abbott@wiltshire.gov.uk or report the issue on the Wiltshire Council Website by using this link.

The Chairman will invite those attending to raise any urgent items of public concerns and will also invite any questions from the floor.

The Community Area Manager introduced her report including new issues since the last meeting, on-going issues and those issues since resolved.

The report was included as part of the agenda pack.

An issue was raised by a local resident about the Bore Hill Farm biodigester. The issues concerned omitting odours which had been affecting the local residential areas. Having conducted more detailed research through freedom of information (FOI), it had been recorded that the biodigester, on two separate occasions, had failed tests and not met specifications and had been issued a warning by the Environment Agency. The local MP had been contacted and made aware of the issue. It was also noted that residents on the Deverill Road had also reported complaints about bad odours.

It was agreed by the Area Board Members that Councillor Humphries would brief officers and look into the matter.

To receive the results of the Joint Strategic Assessment event held on 1 April.

The Community Area Manager and Project Support Worker, gave a presentation which updated the Area Board on the outcome of the Joint Strategic Assessment event and gave examples of the projects for each priority.

The Area Board was informed that information, on the number of people eligible for social housing, provided during the Joint Strategic Assessment Event was incorrect. The correct current number eligible for social housing was 986.

10 themes had been recognised and 10 priorities identified from the event which were:

Children & Young People

-        Support for young people including those in rural areas

Community Safety

-        Work to support those experiencing abuse in the home.

Culture

-        Sustain cultural activity – volunteers, funding, premises.

Economy

-        Facilitate good quality job creation in Warminster.

Environment

-        Maintain green infrastructure providing pedestrian and cycle routes to the countryside.

Health and Wellbeing

-        Focus on ageing population and vulnerable groups.

Housing

-        More support for homeless, refugees, single people and affordable housing.

Leisure

-        Free access to leisure facilities – greater availability to all, fitness & trim trail.

Transport

-        Bus links especially for older people and young people.

Our Community

-        Early intervention with child poverty.

   The update was noted by the Area Board.

Cllr Keith Humphries and Warminster Shadow Community Operations Board (COB) will give a presentation on the first phase of consultation about the community campus.  The committee are asked to note the results of the consultation and to agree that the COB continue to develop their initial working proposal in more detail.

Cllr Keith Humphries and the Campus Delivery Manager gave a presentation on the first phase of consultation on the community campus.

It was noted that the Shadow Community Operations Board (SCOB) had a hard working team consisting of individuals from across the different sectors.

The consultation results had come from a good spread from across the age groups; altogether over 500 responses had been received.

It was noted that library services, access to computer and internet facilities, large sports halls and a swimming pool were most important to the respondents.

Comments were made on the areas which did not gain much support noting that these areas may have had less representation and that they should not be discounted.

Attention was drawn to the comments received noting how valuable they had been.

A question was asked on hot desking space in Warminster for small businesses. It was noted that the Enterprise Network were looking at funding options to enable them to bring these facilities to other areas with the ability to offer various packaging models which could include line rental etc.

It was also noted that the SCOB had been in talks with the PCC and hope to bring the services together.

The transport plan was also discussed noting the difficulties with the bus services stopping early.

The Area Board noted the results of the consultation and agreed that the

COB continue to develop their initial working proposal in more detail.

The board is asked to note the plan and to thank the committee for its work, which will be heeded in all future community planning initiatives and in any future neighbourhood planning aspirations which the villages may have.

The Upper Deverills Parish was congratulated on their parish plan and for their hard work. It was noted that all efforts had been made to include all the residents from the three villages. The Area Board noted and approved the plan and thanked the Upper Deverills Parish Committee for their work.

To consider the applications for funding from the Community Area Grants Scheme.

The Area Board considered the following application seeking 2014/15 Community Area Grant funding:

Decision

Sutton Veny Flower Show was awarded £290 for event shelters.

Reason

This application met the grant criteria 2014/2015.

The board will consider the existing Forward Work Plan for the Warminster Area Board at which point the Chairman will invite those present to suggest topics to be considered at future meetings.

If you cannot attend the meeting and would like to suggest topics please contact the Democratic Services Officer whose details are available on the front page of this agenda.

There were no new suggestions.

To consider the report of the Democratic Services Officer asking the Board to reappoint Councillor representatives to Outside Bodies, reconstitute and appoint to working groups and note the terms of reference for the working groups.

The Area Board considered appointments to outside bodies and the

reconstitution of its working groups.

Decision

(1)  To agree to make the following appointments to outside bodies:

Warminster & Villages Community Area Partnership

·       Cllr Ridout

Warminster Westbury CCTV Partnership

·       Cllr Davis

Warminster Town Council Town Plan Steering Group

·       Cllr Humphries

Warminster Youth Action Group/ Local Youth Network

·       Cllr Ridout

It was agreed that once the YAG changed to the LYN Cllr Ridout would continue as the designated representative.

(2) To agree to reconstitute and appoint to the following working

groups:

Community Area Transport Group

·       Cllr Newbury

Shadow Community Operations Board

·       Cllr Humphries

(3) To agree the terms of reference for the working groups as set out in

appendix C of the report.

The next meetings of the Warminster Area Board will be on:

11 September 2014

7pm

Warminster Civic Hall

6 November 2014

7pm

Warminster Civic Centre

It was noted that the next meeting of the Warminster Area Board would be held on 11 September 2014, 7pm at the Warminster Civic Centre.

The Chairman thanked everyone for attending.