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Agenda and minutes

Venue: Garrison Theatre, Lowa Road, Tidworth, SP9 7BT

Contact: Kevin Fielding  (Democratic Services Officer)

Items
No. Item

1.

Chairman's Welcome, Introductions and Announcements

Chairman’s Announcements:

 

·         Army Rebasing update.

Supporting documents:

Minutes:

The Chairman welcomed everyone to the new Tidworth Garrison Theatre for the meeting of the Tidworth Area Board. He thanked Col Denny for the pre-meeting refreshments of Irish stew and the piper who welcomed attendees into the Pickernell auditorium.

 

Col James Denny welcomed the Area Board to the Garrison theatre.

 

The following Chairman’s announcement contained in the agenda pack was noted:

 

·       Army Rebasing.

 

 

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Inspector Christian Lange – Wiltshire Police.

3.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

 Agenda ItemNo.10 (4) Community Area Grant of £298.46 to 1st Tidworth Scout Troop for a storage shed. Cllr Corby Kemp, Tidworth Town Council – Chairman of 1st Tidworth Scout Troop.

4.

Minutes

i.                 To confirm the minutes of the meeting held on 20th January 2014.

 

ii.                Matters Arising.

Supporting documents:

Minutes:

Decision

 

·       To approve and sign as a correct record the minutes of Tidworth Area Board meeting held on Monday 20 January 2014.

 

 

There were no matters arising.

 

5.

Police Update

Minutes:

Police Update – Sgt Martin Phipps.

 

The written report was noted.

 

Points made by Sgt Phipps:

 

·       Local teams have been dealing with Anti-social behaviour in Ludgershall, speeding in Collingbourne Ducis and shed and outbuilding thefts in rural areas.

 

The Chairman thanked Sgt Phipps for his update.

6.

Youth Activity Review

Cllr Richard Gamble – Portfolio Holder for Schools, Skills and Youth, Wiltshire Council.

 

To receive information on the future of services for young people in our community.

 

Minutes:

Cllr Richard Gamble – Portfolio Holder for Schools, Skills and Youth, Wiltshire Council gave a presentation which outlined the consultation proposals put forward on the Review of Youth Activity.

 

Points made included:

 

Why do we need a review?

 

        Statutory duty to secure access to leisure-time activities for young people.

 

        Currently, provided through a range of services including open access youth development service across the county - mix of centre and street-based youth work.

 

        Department for Education updated statutory guidance;-

 

        new focus for councils - to enable services, rather than direct provision.

        enhanced role for voluntary and community sector.

 

Consultation – the four options

 

1.     Retain the current in-house service but reduce the cost.

2.     Outsource the service.  

3.     Encourage and support staff to form a Public Service Mutual.

4.     Develop a community led approach.

 

The Consultation Process

 

        Started Friday 31 January – for 10 weeks.

 

        Widely publicised;

        Schools, focus groups, young people’s groups, staff, communities, stakeholders.

        20,000 text messages to young people linking to survey.

        Voluntary and community services.

        Channels include website, Sparksite, facebook, twitter, media.

        Final report for future provision – cabinet on 22 April

 

 

Questions and points raised from the floor included:

 

Young people in the more rural areas can sometimes have problems getting in to towns to use the Youth Club, the lack of late buses in the area makes it difficult for young people to get to the youth club.

 

a.A good point which will be noted, this is an ongoing issue across the county. There are the mini buses etc available across the county, but a big shortage of trained drivers to man them in the evenings.

 

Where are Wiltshire Council likely to try and make saving in the youth budget?

a.Unable to say at the present time, Wiltshire Council’s cabinet have yet to meet to discuss the consultation outcomes.

 

Will we be able to keep our youth workers?

a.Yes, Wiltshire Council will try to keep some youth workers. Some youth workers may perhaps be employed through by other organisations.

 

How have Wiltshire Council been able to reduce the amount they have to try and save on the youth funding budget?

a.The Council is looking at innovative ways, which include the Councillors no longer receiving paper copy agendas for Council meetings, this will save around £100,000 per year.

 

The Chairman thanked the youth group and Cllr Gamble for attending the meeting.

 

7.

JSA Event Review

 Mary Cullen – Tidworth Community Area Manager.

 

To report back on the priorities agreed at the JSA community conference and to vote on the projects the Area Board wants take forward.

Supporting documents:

Minutes:

Mary Cullen – Tidworth Community Area Manager outlined the priorities agreed at the JSA community conference, the meeting was then asked take part in an interactive vote on the projects the Area Board wants take forward.

 

Priorities agreed:

1.     Health & Wellbeing- Encouraging healthy lifestyles for young people, including enabling parents to make positive choices for their children.

2.     Transport- Maintenance and Condition of Highway infrastructure, frequency of repairs to pot holes and clearance of drainage ditches and

3.     Economy- Redevelop vacant NAFFI site, attract major retail business

 

4.     Community infrastructure to support new housing and rebasing.

 

 

Decision

 

·       That the Tidworth Area Board agrees to take forward the four priorities as voted for at the 17 March 2014 meeting of the Area Board.

8.

Dementia Strategy Consultation DVD

To outline the Council’s current consultation on the Dementia Strategy and show a five minute DVD of “Living with Dementia”.

 

Supporting documents:

Minutes:

 

The meeting was shown a clip from a DVD film in the Wiltshire Voices series called ‘Living with Dementia. .

 

Included in the agenda pack was a short report “Dementia Strategy Consultation” which was noted.

 

9.

Campus Update

The COB will present the results of the initial phase of consultation about the campus and will seek approval of the Area Board to proceed to the next phase of consultation.

Supporting documents:

Minutes:

 

Julie Tremlin and Rachel Goff – Campus Delivery Manager, Wiltshire Council outlined the results of the initial phase of consultation about the campus and sought approval of the Area Board to proceed to the next phase of consultation.

 

Background

 

The Tidworth Shadow COB have been consulting with local people, groups and organisations about what local facilities and services are wanted and needed in the local area.

 

The COB have analysed the detail of the consultation returns and from this information, have developed a working proposal for the Tidworth Community Area. 

 

What is a community campus

 

        A campus is a building or buildings in a community area where local people can access services and facilities, either Wiltshire Council or partner services. 

        The primary focus is services, not buildings, but we can use the campus project to make better use of our community buildings and operate a more sustainable and cost-effective estate in future. 

        One of the main ideas behind a campus is to create flexible spaces which can be used for a variety of purposes and by a variety of people or organisations.

        Core specification for every campus proposal also includes– personal care facilities, clinical space, hot desk space, 1:1 spaces, catering

 

The Vision – a campus for the Tidworth community area

 

        Develop services and facilities for the Tidworth community area.

        Rural areas are important – maximise links and opportunities – transport is an important part of this.

        Focus on services and developing partnership links – buildings enable this to happen.

 

The COB are looking at separate provision to meet the needs of communities in Tidworth and Ludgershall. 

 

This will include a variety of spaces to support local communities including personal care facilities and other items Included in the core specification for every campus. 

 

Other areas of work

 

Tidworth Mums are working on a project at the moment and consulting on things which will also help us to further refine the campus proposal.  The project is an AHRC-funded collaborative research project Unearthing Hidden Assets through Community Co-design and Co-production, with the Open University, The Glass-House Community Led Design and Tidworth Mums.

 

 

Decision

 

·       That the Tidworth Are Board approves the initial phase of campus consultation.

 

 

The Chairman invited the Community Operations Board representatives to outline a feasibility study at the 21 July 2014 Area Board meeting.

 

The Chairman thanked Julie Tremlin and Rachel Goff for their presentation.

10.

Updates from Town and Parish Councils, the Police, the Army, NHS, TCAP and other Partners

To receive any updates.

Supporting documents:

Minutes:

Community Area Transport Group Update – Cllr Mark Connolly

 

Points made:

 

Speed Limit Reviews

 

·       Bulford Ranges to be assessed.

 

 

20mph Requests

 

·       Dewey’s Lane, Ludgershallmetrocount.

 

·       Fittletonmetrocount.

 

·       Butts Hill, Chute – request for further information.

 

·       Coombe Lane, Enford – speed limit review had already been undertaken and had not been recommended. Suggested, a warning sign, showing a recommended max speed as a more cost effective solution. Site visit will be undertaken to investigate whether a warning sign is appropriate.

 

 

Decision

 

·       That the Tidworth Area Board agrees the CAT-G recommendations.

 

 

Tidworth Garrison – Col James Denny

 

·       That the Army was aware of the road issues around Tidworth and the signage issues.

 

 

Tidworth Community Area Partnership – Tony Pickernell

 

·       That Friday 11 April was the deadline for nominations for this year’s Area awards.

 

·       That TCAP were happy to give advice to any parishes putting together their neighbourhood parish plans.

 

·       That the recent health fair had been a very successful event.

 

 

 

 

Tidworth Town Council – Humph Jones

 

·       That the work on the Tidworth TC office extension was now complete.

 

·       That there would be an artisan farmers market on Friday 4 Aril 2014.

 

 

Everleigh Parish Council – Denis Bottomley

 

·       That the Everleigh Summer Fete would be held on Saturday 7 June 2014.

 

 

Collingbourne Ducis

 

·       Residents were planning to plant a WW1 commemoration orchard.

 

·       That fund raising was in progress for new play equipment.

 

·       That an action group had now been set up to look at the speeding on A338.

 

 

Youth Services – Wendy Higginson

 

·       That the Ludgershall youth group had received lottery funding for a dance project.

 

·       That the Ludgershall youth group were in discussions with a graffiti artist to help with street art at the Ludgershall skate park..

 

 

Ludgershall Town Council – Owen White

 

·       That new Town Council offices were open with free wifi access, an official opening would be held on Friday 9 May 2014.

 

 

Extended Services – Julie Tremlin

 

·       That Head Teachers from local schools were meeting to discuss Army Rebasing implications.

 

 

The Chairman thanked everybody for their updates.

 

11.

Community Area Grants

To determine any applications for Community Area Grants.

 

Grant application packs for the Community Area Grants Scheme are available from the Community Area Manager or electronically at:

 

http://www.wiltshire.gov.uk/communityandliving/areaboards/areaboardscommunitygrantsscheme.htm.

Supporting documents:

Minutes:

The Area Board members were asked to consider the following grant applications:

 

Decision

Castledown Radio- upgrade of Playout Equipment awarded £4,200.

Reason

The application demonstrates a link to the Tidworth Community Area Plan 2013 – 2023 under the Communications theme in that it:-
-  promotes communication between across the community area.

- works towards integration of the military and civilian communities.
-  encourages volunteering and community use of the facility.

 

Decision

Chute Parish Council, Chute Cadley Pond reinstatement and repair awarded £2,750.

Reason

The application demonstrates a link to the Tidworth Community Area Plan 2013 – 2023 under the Countryside and land based theme in that it:
-promotes managing public open spaces for wildlife and improves access to them.

- Encourages community involvement, particularly of young people.

 

 

Decision

1st Tidworth Scouts, storage shed awarded £298.46 on the condition that the scouts discuss with Col Denny (Tidworth Garrison Commander) the obtaining of a storage cage for the gas bottles to be installed in the shed.

Reason

The application demonstrates a link to the Tidworth Community Area         Plan 2013 – 2023 in that it:

 -encourages positive activities and inspires young people to participate in volunteering opportunities.

 

 

Decision

Castle primary PTA, play equipment awarded £2909.31.

Reason

The application demonstrates a link to the Tidworth Community Area Plan 2013 – 2023 under the Children and Young people theme, in that it -
provides meaningful occupation and activity for young people.

 

 

Decision

CollingbourneDucis Parish Council- Playground for under 5’s awarded £5,000.

Reason

The application demonstrates a link to the Tidworth Community Area  Plan 2013 – 2023 in that it:-
-Support s services and opportunities for children

 - Encourages positive activities and inspires young people to participate in the community.

-Contributes to health and wellbeing through promoting physical activity.

 

 

Decision

Collingbourne Scouts awarded £791

Reason

The application demonstrates a link to the Tidworth Community Area Plan 2013 – 2023 in that it:-
-  supports services and opportunities which will enable children and young people to become independent.

 - Encourages positive activities and inspire young people to participate

 -  improves existing community facilities.

 

 

To consider two member led applications

 

Cllr Chris Williams - Startrack athletics, athletics event awarded £275.

 

Cllr Mark Connolly - WW1 Commemoration fund awarded £10,000.

 

 

12.

Date of Next Meeting, Evaluation and Close

The next meeting of the Tidworth Area Board will be on Monday 19th May 2014 at Collingbourne Ducis Village Hall.

 

Minutes:

The next meeting of the Tidworth Area Board will be held on Monday 19 May 2014 at Collingbourne Village Hall.