Agenda and minutes

The Chairman welcomed everyone to the meeting and introduced the Area Board Members, the officers and the visiting cabinet representative, Councillor John Thomson, Member for Communities, Campuses, Area Boards and Broadband.

There were no apologies.

To confirm the minutes of the meeting held on Monday 9 January 2017.

RESOLVED:

The minutes of the meeting held on Monday 9 January 2017 were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

To receive the following announcements:

There were no announcements.

A short presentation will be delivered by Deputy Leader and Cabinet Member for Communities, Campuses, Area Boards and Broadband. Cllr John Thomson and Business Analyst Sarah Cosentino, to provide and overview of the programme, to date, and relevant forward plans.

Member for Communities, Campuses, Area Boards and Broadband, Cllr John Thomson introduced the agenda item, explaining the successes of the Roll-out so far in reaching 83,000 homes, 6500 of which in the Pewsey area. He did also indicate some of the hurdles and complications, that the programme is faced with.

Business Analyst Sarah Cosentino gave a detailed presentation, showing an update on what had been happening in the Pewsey Area. Furthermore, some of the terminology surrounding the EU State Aid Compliance legislation was explained and the Board were informed that the Council had to ask Internet Providers what plans they had for progressing Fibre Broadband, over the next 3 years, and that the Council could only work on what was left.

Some of the technical aspects surrounding the delivery of Fibre Broadband, whether, direct to the property or to the cabinet, were also explained, and the effect that proximity has on speed. A breakdown was also given of the 7 exchange rates in the Pewsey Area and the number of cabinets installed.

The Board were informed of how they could check the future provision of broadband, under the schemes, by using a postcode checker online. Contact details and the website address, of broadband@wiltshire.gov.uk , www.wiltshireonline.org, were also given if further information was required.

A number of questions were asked by the members of the public and Parish Councillors in attendance. A particular issue was the perceived monopoly that BT had with the contract and a criticism of their progress and provision so far. Cllr John Thomson confirmed that the contract with BT was subject to audit and that they did not get paid until the Council were satisfied with the work.

Questions were also asked as to the existence of “black spots” and whether these would be overcome. Cllr John Thomson explained that the current contract is aiming for 95% but they will be looking at achieving 100% in the future. Sarah Cosentino explained that some areas were more difficult and expensive to reach but as progress was made, the “black spots” would become more attainable.

Board Member Cllr Paul Oatway asked why Alton Priors and Alton Butts had been missed out. Again, Sarah Cosentino confirmed that there was a model of prioritisation, as each cabinet costs around £40, 000. She did however offer to speak to anyone with concerns and look at specific areas if requested.

Presentation from Sanjana  Matthews-Mair, Pewsey Health Trainer.

A presentation was received from Sanjana Matthews-Mair, Pewsey Health Trainer. She gave a brief overview of the role and its function, stating that health trainers work with their clients, building motivation and confidence to enable clients to help themselves, to improve their general fitness and health.  Sanjana explained that it was a free service and gave details of how to get involved, including contact details and availability.

To agree a proposed road resurfacing and maintenance programme with a list of proposed local schemes for 2017/18.

The Chairman introduced the report for proposed road resurfacing and maintenance programme with a list of proposed local schemes for 2017/18.

Cllr Paul Oatway asked the Board to note the amount of work that had already been done in Pewsey over the years and said that whilst there was clearly more to be done, they had to acknowledge the huge investment already received in the Pewsey area.

RESOLVED:

Councillors approved the proposed road resurfacing and maintenance programme.

A short presentation is offered to each Area Board from Wiltshire Police about the extent of Cyber Crime in the county and how the Police are taking action to prevent this.

There was a presentation from Sgt Paul Harvey explaining that Cyber Crime was one of the Force Priorities.  He explained that there was an education programme based around Protect, Prevent, Prepare, Pursue.

The presentation included statistics and facts showing the impact of Cyber Crime across Wiltshire and nationally. Notably, it was stated that over 4.3 million had been lost to Cyber Crime in Wiltshire alone. Although, it was also highlighted that Wiltshire Police had a 40% detection rate, as opposed to the national level which was 10%.

Questions were asked by Members, as to some of the demographic factors surrounding the statistics and the likelihood of being a victim of Cyber crime. Some preventative advice was given, along with signposting to Action Fraud and Get Safe Online.

The Board will hear an update on plans for Army Basing in the area and discuss the potential implications on the local community, including its impact on the local road networks.

There was no update on Army Rebasing.

Updates to be provided by Parish Councils. Some of which have been provided in report form, as attached below.

There were no verbal updates from Parishes in the meeting. Furthermore, the updates that had been received via report form, prior to the meeting, were confirmed as having been sufficiently addressed.

To receive any updates from partner organisations:

·        Healthwatch Wiltshire

·        NHS Wiltshire Clinical Commissioning Group

·        Older People’s Champion and Partnership for Older people (POPP)

·        Pewsey Community Area Partnership (PCAP)

·        Wiltshire Police

·        Dorset and Wiltshire Fire & Rescue

·        Others

Healthwatch Wiltshire

·        The written update was noted by the Board

NHS Wiltshire Clinical Commissioning Group

·        There was no update

Older People’s Champion and Partnership for Older people

(POPP)

·        A poster invitation for a POPP event on Monday 20^th March was distributed to the Board and Community Engagement Manager Ros Griffiths appealed for people to attend.

Pewsey Community Area Partnership (PCAP)

·        There was a verbal update and it was confirmed that there was still an issue with Parish Steward communications. Members discussed this and it was advised that particular issues were addressed directly with the particular Steward’s concerned.

·        The Community Engagement Manager highlighted that the Waste and Environment Team at Wiltshire Council had provided a written response to a question raised by PCAP in advance of the meeting regarding Fly Tipping, copies were available at the meeting and would be included in the minutes. It was also highlighted that the subject of fly tipping and litter would be the subject of wider discussion and debate at a future Area Board as it was a top priority identified at many JSA events.

Wiltshire Police

·        There was an update from Sgt Mark Andrews reporting on increased patrols and investigations under the new Community Policing Model. He also informed the Board of the successful conviction of 5 offenders for Poaching.

·        Sgt Mark Andrews also explained that the police were looking for funds to finance 10 metal signs for the 5 rural car parks in the area. He said that this was in response to increased vehicle crimes at tourist hotspots. He explained that they were looking for £207. A representative from Pewsey Community Area Partnership offered to pay half of the total but a motion to award the funds was moved by Cllr Paul Oatway, seconded by Cllr Jerry Kunkler.

o   RESOLVED:

o   The Board voted to award £207 to Wiltshire Police for crime prevention signage in the area.

Dorset and Wiltshire Fire & Rescue

·        The Board were informed that there were 6 new recruits at the Pewsey Fire station, bringing their numbers up to 15.

·        Cllr Paul Oatway referred to a recent barn fire and thanked the service for their excellent service and professionalism

Update on Locality Youth Network

Update to come from Community Engagement Manager Ros Griffiths.

Youth Grants Applications

To consider the following applications:

·        Greatwoods Education Team- Continuing Professional Development: £1445.60

o   LYN recommendation: £722.80

·         

There was no update from the Locality Youth Network,

The Board determined the following Youth Applications:

Greatwoods Education Team- Continuing Professional Development: £1445.60 (LYN recommendation: £722.80)

Cllr Stuart Wheeler and Cllr Jerry Kunkler spoke in favour of the application. It was noted that Greatwoods provided a great service to vulnerable children and for the retired horses. Cllr Kunkler moved the motion which was seconded by Cllr Wheeler.

RESOLVED:

The Board awarded the funds unanimously.

Pewsey Youth Group- Summer Programme 2017: £3978.00.

It was explained that the group sought funding to make a number of summer trips affordable to young people by applying for half the ticket and entry costs, along with full transport and staffing costs. Identified trips would be Thorpe Park, a Fishing Trip, Paintballing and Go Ape. 

Cllr Jerry Kunkler moved a motion to award the funds, which was seconded by Cllr Stuart Wheeler.

RESOLVED:

The Board awarded the Funds unanimously.

Update to come from Cllr Paul Oatway and Community Engagement Manager Ros Griffiths.

Cllr John Thomson gave a brief update on the Vale Health and Wellbeing Centre. He said that he had been dealing with the delegated decision for the tender but that it looked like it would be going ahead, and community representatives and Area Board Members would be celebrating on Wednesday 8 March 2017, with a photo to mark the closure of the site.

He said that the Council were committed to keeping Leisure Centres and Libraries open and he gave thanks to the volunteers who help that to continue.

Community Engagement Manager highlighted the success of the final swim event at the Pewsey Sports Centre, to mark its closure and celebrate the proposed plans for the future. She also said that there were plans underway to make the most of the new Vale Health and Wellbeing Centre and to get  young people involved.

A presentation on the outcomes of the event, and the priorities identified, is to be delivered by Ros Griffiths, Community Engagement Manager.

Community Engagement Manager Ros Griffiths gave an update on the recent JSA event, referring to the Pewsey Our Community Matters Conference Report. It was highlighted that the event had a good turn out with between 90 and 100 people present. Priorities identified would form the basis of forward work programmes for the Area Board and relevant sub groups e.g. LYN and CATG, a health and wellbeing group would also be formed post- election period to address priorities such as mental health and obesity.

The Board was asked to note the Recommendations of page 74-75 of the agenda pack.

RESOLVED:

The Board noted the Recommendations of the Conference report.

To determine any applications for Community Area Grants.

·        Home Start Kennet- Home Start Kennet New Copier/Printer: £995

·        Pewsey Vale Rugby Football Club- Sporting Equipment for PVRFC Juniors: £994.67

·        Woodborough Parish Rooms- Woodborough Parish Room Floor Restoration: £998.50

The Board determined the following applications:

Home Start Kennet- Home Start Kennet New Copier/Printer: £995

In determination of this application, the Board were very sympathetic to the aims and needs of the group. However, the Board was very short of funds, after determining the other applications and so they asked that the application be deferred, to allow a new financial year, and give the applicants time to approach other Area Board’s to provide funds towards the replacement.

RESOLVED:

Deferred for the next Area Board meeting on 22 May 2017.

Pewsey Vale Rugby Football Club- Sporting Equipment for PVRFC Juniors: £994.67

Members spoke appraisingly of the clubs efforts in promoting a junior section of the club. Cllr Stuart Wheeler moved the motion which was seconded by Cllr Paul Oatway.

RESOLVED:

The Board awarded the funds unanimously.

Woodborough Parish Rooms- Woodborough Parish Room Floor Restoration: £998.50

Cllr Paul Oatway spoke in favour of the application, stating that the Parish Room was well used and that the floor was in need or repair. He moved the motion which was seconded by Cllr Stuart Wheeler.

RESOLVED:

The Board awarded the funds unanimously.

To receive applications for Health and Wellbeing funding

The Board determined the following application for a Health and Wellbeing grant:

Extend Class- Bob Montgomery- Over 60’s exercise classes: £1000

Community Engagement Manager Ros Griffiths explained that the funds were sought to continue to provide an exercise class, in a social environment for older people in the community, at a reasonable cost to them.

Cllr Paul Oatway spoke in favour of the application, stating that it was inline with Wiltshire Council’s Health and Wellbeing Strategy. Cllr Jerry Kunkler proposed the motion which was seconded by Cllr Stuart Wheeler.

RESOLVED:

The Board agreed to award the funds unanimously.

Update to come from Chairman Cllr Jerry Kunkler.

Councillors considered the Community Area Transport Group Notes. Cllr Stuart Wheeler took the Board through the proposed actions, as identified in the report.

Cllr Jerry Kunkler moved a motion to note and approve relevant conditions, as specified in the Notes.

RESOLVED:

The Board approved the recommendations and noted Actions as required by the Notes.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Urgent Items were identified as the late Youth Grants and Health and Wellbeing Grants, as considered, to allow them to be considered prior to the Local Elections in May 2017.

The next meeting of the Pewsey Area Board is scheduled for Monday 22 May 2017, 7pm at Woodborough Social Club, Smithy Lane, Woodborough, SN9 5PL.