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Agenda and minutes

Venue: The Vale Community Campus, Wilcot Road, Pewsey, SN9 5EW

Contact: Stuart Figini  Senior Democratic Services Officer

Note No. Item

5 mins


Welcome and Introductions

The Chairman will welcome those present at the meeting.


The Chairman welcomed everyone to the meeting and introduced the Area Board Members and officers.




Apologies for Absence


Apologies for absence had been received from Cllr Stuart Wheeler. Cllr Wheeler was substituted by Cllr Christopher Williams.





To confirm the minutes of the meeting held on 11 November 2019.

Supporting documents:


The minutes of the meeting held on 11 November 2019 were agreed as a correct record and signed by the Chairman.




Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.



There were no declarations of interest.





Chairman's Announcements

The Chairman will make the following announcements:


·       Families and Children’s Transformation (FACT) Programme

·       Community Governance Review Consultation

·       Coronavirus: Advice and Information

·       A summary of the governments £220m “better deal for bus users” and consultation information 

·       Changes to Kerbside Recycling Collections

Supporting documents:


The Chairman drew attention to the following written announcements available in the agenda pack or circulated at the meeting:


  • Families and Children’s Transformation (FACT) Programme - noted
  • Community Governance Review Consultation -
  • Coronavirus: Advice and Information
  • A summary of the governments £220m “better deal for bus users” and consultation information
  • Changes to Kerbside Recycling Collections





Partner Updates Part 1

To receive any updates from partner organisations:


·       Wiltshire Police

·       Dorset and Wiltshire Fire and Rescue Service

Supporting documents:


(a)      Wiltshire Police – the written report, circulated at the meeting, was noted.


(b)      Dorset & Wiltshire Fire and Rescue Service – the written report and following points were noted:


·       Fire safety checks for canal boats.

·       To include more content in future reports relating to the Pewsey Area

·       Improvements in Service’s performance and response times.





Update on the Working Groups and Projects

·       Local Youth Network – Cllr Jerry Kunkler

·       Health & Wellbeing – Cllr Stuart Wheeler

·       Community Area Transport Group – Cllr Jerry Kunkler

Supporting documents:


a)    Local Youth Network – the following points were noted:


·       A family fun day would be held in Pewsey on 17 April 2020, to include activities such as mobile climbing wall, skateboard ramps, artwork and a project about VE Day.

·       In relation to the VE Day project, the Area Board noted that Belinda Chandler was working with young people from local schools to create a table with the types of food available at that time. Contributions to the event were welcomed.  The event was subject to weather conditions and current advice about the Coronavirus situation.


b)    Health & Wellbeing – the following points were noted:


·       The Memory Café had outgrown its current venue and would be relocating to the Bouverie Hall.

·       A canal trip was being arranged for April by Bruce Boats and was open to interested groups, the lonely and isolated.

·       The work of the Music Group was going from strength to strength and they were looking to secure funding from the CCG and NHS.

·       The Project to deliver chairs to village halls had proved to be very successful.

·       A Health funding had been secured towards the VE Day celebrations.

·       Pewsey Community Area Partnership were offering banking and insurance support for small groups in partnership with the Bedwyn Walking Group,.

·       The Rugby Club was now available as a venue to hold meetings for community groups, with a room charge dependent on the type of event and number of attendees.

·       Meetings of the Health and Wellbeing Group would be held in other areas of the Vale, possibly Bedwyn Café, at least once a year.


c)    Community Area Transport Group




1.    To note the discussions and updates outlined in the report

2.    To add the following issues to the Priority List and to allocate funding as shown:


·       Issue 5281 (£300)

·       Issue 10-19-7 (£3,200)


3.    To close the following:


·       Issues 0072, 3718, 3723, 6672, 6851, 6827, 7063 and 10-19-6.





Changes to Kerbside Collection

To receive an update from Tracy Carter, Interim Waste Management and carbon Reduction Officer at Wiltshire Council, on the changes to waste and recycling collections planned to take place in February 2020.


The Chairman welcomed Tracy Carter, Interim Waste Management and carbon Reduction Officer, who made a presentation detailing the changes to kerbside collections. Key points of the presentation focused on:


·       Blue lidded bins currently took plastic bottles, pots, tubs and trays, cardboard boxes, food cartons and drink cartons. The changes to collections meant that the blue lidded bins would also be taking paper, food cans, drink cans, aerosols and foil.

·       Black boxes would continue to collect glass and textiles.

·       Implementing the changes meant that recycling would be easier for residents and reduce the number of collection vehicles as they could empty the black box and blue lidded bin at the same time.

·       A new materials recovery facility to sort through mixed recycling was currently being built.

·       The collections would remain fortnightly and residents could sign up online for email updates and order larger/ additional blue lidded bins here: www.wiltshire.gov.uk/rubbish-and-recycling-collection-changes

·       If Town/ Parish Councils or community groups required more information in the form of an article, information for websites of social media pages, posters or for officers to attend local meetings, then they should email wasteandrecycling@wiltshire.gov.uk

·       Wiltshire Council was a signatory to the End Destination Charter and published an annual return on its website: http://www.wiltshire.gov.uk/what-happens-to-recycling


In response to questions asked it was noted that:


·       The sorting of materials would take place at the recycling facility, as the current process of sorting materials at the kerbside was slow and would allow a more efficient service to be delivered to residents.

·       The council’s approach to the collection of food waste was to focus on minimising and reducing amounts of food through planning portion sizes, freezing meals, composting etc. The government planned to pass a bill for all local authorities to collect food waste although a previous consultation suggested that residents did not want a separate food bin.

·       The use of composting bags for storing newspapers in the garden waste bin was not recommended as the bags take much longer to decompose, compared to garden waste.

·       All residents would be informed of the new collection dates by letter.

·       Review of all Household recycling Centres as part of the Strategic Depot Implementation Plan, and references to the closure of Everleigh Household recycling Centre.

·       Recycling of glass bottles and jars, with lids on, should be placed in the blue lidded box.


The Chairman, in acknowledging that this would be one of Mrs Carter’s last Council meetings, thanked her for the presentation, responding to questions raised and wished her well for the future.





Road Condition in the Pewsey Community Area

To discuss the condition of the roads in the Pewsey community area and what steps can be taken to address any areas of concern. The discussion will be led by Cllr Paul Oatway OBE.


The Area Board received a presentation from Cllr Paul Oatway about the condition of highways in the Pewsey area and the recent highway works carried out around the County during February 2020.


Cllr Oatway commented on the recent storms ‘Clara’ and ‘Dennis’ and the wet weather, which continued to cause damage to road surfaces and increase the number of potholes. He referred to a number of pictures of planned carriageway repairs that were undertaken in the west and south of the County during February 2020, but expressed a concern that no repair works had been carried out in the Pewsey Area, especially on the A342, A345, A388, and B3087.


The Area Board noted that Cllr Oatway had lobbied the Cabinet member for Highways, Transport and Waste and conducted site visits with Highways Officers of the affected routes. He was pleased to report that a number of schemes had been brought forward in the programme of road surfacing work. He also encouraged the public to report potholes online.


Cllr Oatway responded to a number of questions from the Area Board, in particular the following issues and comment were raised:


·       Any potential Freight Strategy should be County wide rather than localised to the Pewsey Area

·       Problems with damage to the overrun on the side of roads

·       Speedwatch and metrocount to consider including the possible recording of information about HGV movement in the County

·       Parish magazines to include information about reporting potholes to the Council

·       To encourage vehicle usage of the A350 in the west in preference to the A345 in the east of the County

·       The policy for making a claim against pothole damage to vehicles.

·       The increasing damage to roadsides from larger vehicles

·       The need for a Highway Engineer to attend future Area Board meetings to respond to highway questions


The Chairman thanks Cllr Oatway for his presentation and the Area Board for their contributions.




1.    The Area Board to support a traffic survey being undertaken on the A342, A345, A388, and B3087 to establish vehicle usage.


2.    That a Highway Engineer attend future Area Board meetings.


3.    That residents be encouraged to report potholes to the Council.




Adventure Youth Trust

To receive a presentation from Nicola Keys-Toyer on the Adventure Youth Trust and its work in the Pewsey area.


The Area Board received a presentation from Nicola Keys-Toyer, Adventure Youth Trust Fundraising Manager about the work of the Trust.


Ms Keys-Toyer explained that the Trust was established for vulnerable young people to fulfill their potential, learn valuable life skills, build confidence and self-esteem, to make a measurable difference to their lives and to lead positive lives in the future.


The Area Board noted that the Youth Adventure Programme is an outdoor youth development course that provides young people between 11 and 14 years old a chance to try new things and challenge themselves. It enables them to experience success, learn to go beyond their own expectations and grow in confidence. The programme consists of a series of residential adventure camps and day activities over three years, where young people have the chance to take part in a range of activities, work in a team, experience group living and challenge themselves in a new environment. It is provided completely free of charge to all the young people who take part. A video of a number of young people’s experiences was shown during the presentation.


The Chairman thanked Ms Keys-Toyer for the very informative presentation.



10 mins?


Community Area Grants

To determine any applications for Community Area Grants, as follows:


·       Applicant: Rushall and Charlton St Peter Village Hall

Project Title: Rushall Charlton Village Hall Improvements


·       Applicant: Wiltshire Council

Project Title: Pewsey Family Fun Day


·       Applicant: Wiltshire Council

Project Title: VE Day Celebrations Pewsey Area


·       Applicant: Woodborough Club

Project Title: Woodborough Club - Replacement Carpet in Lounge Area


·       Applicant: Upavon Village Hall

Project Title: Replacement of Fire Invalid Door


·       Applicant: Marden Village Hall

Project Title: Shed for storage at rear of Marden Village Hall.


·       Applicant: Pewsey Vale Football Club

Project Title: Pewsey Vale Football Club CCTV.


·       Applicant: Pewsey Vale Bowls club

Project Title: Pewsey Vale Bowls Club CCTV


·       Applicant: Shalbourne Village Hall

Project Title: Updating and improvements to hall


·       Applicant: Wiltshire Council

Project Title: Picture hanging rails in Pewsey Vale Campus


To determine any applications for youth funding, as follows:


·       Applicant: Youth Adventure Trust

Project Title: Vulnerable Young People from Pewsey Fulfilling their Potential




Supporting documents:


The Area Board considered 10 applications for Community Area Grant funding and 1 application for Youth funding. 


The Chairman invited a representative of the applicants the opportunity to give a brief overview of their project to the Area Board.




  1. Community Area Grants


  1. To award Rushall and Charlton St Peter Village Hall - £1,000 towards Rushall Charlton Village Hall Improvements


  1. To award Wiltshire Council - £3,580 towards Pewsey Family Fun Day – youth pot


  1. To award Wiltshire Council - £1342.04 towards VE Day Celebrations Pewsey Area


  1. To award Woodborough Club - £1,550 towards Woodborough Club - Replacement Carpet in Lounge Area


  1. To award Upavon Village Hall - £615 towards replacement of Fire Invalid Door


  1. To award Marden Village Hall - £1,800 towards shed for storage at rear of Marden Village Hall


  1. To award Pewsey Vale Football Club - £1,000 towards Pewsey Vale Football Club CCTV.


  1. To award Pewsey Vale Bowls club - £670 towards Pewsey Vale Bowls Club CCTV


  1. To award Shalbourne Village Hall - £1,000 towards Updating and improvements to hall


  1. To award Wiltshire Council - £500 towards picture hanging rails in Pewsey Vale Campus



  1. Youth Funding


  1. To award the Youth Adventure Trust - £1,500 towards vulnerable young people from Pewsey fulfilling their potential


3.    To note that an award of £25 to roots and shoots had been agreed by the Community Engagement Manager under delegated powers.




Partner Updates Part 2

To receive updates from the following partner organisations:


·       Community Engagement Manager

·       Spotlight on Parishes

·       Pewsey Community Area Partnership

·       Healthwatch

·       NHS Wiltshire Clinical Commissioning Group

Supporting documents:


a)    Community Engagement Manager


The Community Engagement Manager (CEM) reported that the next meeting of the Area Board, scheduled for 18 May 2020 would be dedicated to the Our Community Matters event.  A venue needed to be booked to hold at least 90 attendees. There would be a separate meeting for the award of any community and youth grants.


The Great British Spring Clean was being held between 20 March 2020 and 30 April 2020, and communities interested in being involved in this should contact the CEM.



b)    Spotlight on the Parishes


Pewsey Parish Council was holding a meeting on Climate Change scheduled for 4 April 2020.  Everyone is welcome to attend, and it is supported by the Parish Council.  The main speaker being Dr Gary Mantle from the Wildlife Trust.


c)    Pewsey Community Area Partnership


·       Community Land Trust – New members were welcome to join and support the work of the Land Trust in Pewsey, in particular, those possessing accountancy and housing skills would be welcome.


·       Tourism Partnership – The Partnership were working with Pewsey Parish Council to produce a report on Pewsey Matters, including the footfall and reasons for people visiting Pewsey.


An accommodation network had been set up for partners to improve networking. An ANOB meeting was scheduled for 10 March 2020. Walking events were being arranged for the Walking Festival in June 2020. Local business interested in tourism, or business support were being encouraged to become involved with the Partnership to enhance its sustainability for the future.


·       Transport – A Rail User Group was held recently and concerns about tickets were being progressed. Great Western Railways, whose franchise ends at the end of March, were being very helpful and co-operative.


d)    Healthwatch Wiltshire – the written report was noted


e)    NHS Wiltshire Clinical Commissioning Group – the written report was noted.




5 mins


Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.


There were no urgent items.




Future Meeting Dates and Close

The next meeting of the Pewsey Area Board is scheduled for 18 May 2020 7.00pm at Burbage Village Hall, 60 Eascourt Road, Burbage, Wiltshire, SN8 3AJ.


The next meeting of the Pewsey Area Board is scheduled for 18 May 2020, 7pm at Burbage Village Hall, 60 Eastcourt Road, Burbage, SN8 3AJ


The Chairman thanked everyone for attending.





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