Agenda and minutes

To elect a Chairman for the meeting of the Sub Committee.

Nominations for a Chairman of the Licensing Sub-Committee were sought and it was

Resolved:

To elect Councillor Allison Bucknell as Chairman for this meeting only.

To receive any apologies for absence and to note any substitutions.

Cllr Mike Hewitt gave his apologies and was substituted by Cllr George Jeans.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

To consider and determine an Application for a Premises Licence by Chalke Valley History Festival Limited, in respect of The Chalke Valley History Festival.

Licensing Application

Application by The Chalke Valley History Festival, Church Bottom, Broad Chalke, Salisbury, SP5 5DS.

The Licensing Officer introduced the purpose and scope of the application, the premises to which it related and the key issues for consideration and referred to the Officers report, appendices, the 2017 application and decision notice and the Event Safety Plan.  The Licensing officer also referred to the appeal procedure.  The application process requires the application to be advertised by the Applicant in a local news publication and by public notice on blue paper posted on the premises.  The application was also advertised by the Licensing Authority on its website for 28 days.   The applicant delayed advertising the blue notices at the site and the consultation period was extended to 27 April 2018 to reflect this and the short delay in placing the blue notices on site was considered to have no effect on the consultation

During the consultation period one relevant representation in objection has been received from Mr David and Mrs Caroline Foster and one relevant representation in support has been received from the Broad Chalke Parish Council.

 The event would take place between 25 June 2018 to 1^st July 2018.

The Applicant confirmed that the Application was not to be time limited.

The representations in objection had raised concerns relating to disturbance caused by visiting large crowds; noise; influx of large numbers of vehicles in small streets; excessive alcohol and entertainment hours and light pollution;

In accordance with the procedure detailed in the agenda, the Applicant was given the opportunity to address the Sub Committee.   The Applicant referred to the Event management plan, Site plan and other plans which were included with the application documents.

There was no attendance (and no representation made) by the Responsible Authority. 

Mr Marcus Lavell for the Applicant spoke to inform the Sub Committee that the parties considered that a number of the issues raised in the objection could be narrowed, following further discussions with the Objector’s solicitor Mr Cryer. Mr Cryer and Mr Lavell both felt that a short adjournment to consider and narrow those issues would be helpful for the parties and Sub-Committee. 

The Applicant had produced a short statement by Rachel Holland as late correspondence and it was proposed by Mr Lavell that if the members could read the statement during the adjournment.  Mr Cryer confirmed there was no objection to the statement of Rachel Holland being read, however there as an objection to the appendices referenced in the statement. 

Mr Lavell informed the Sub-Committee that a discussion with Mr Cryer would deal with the duration of the license, the period in which the licence could be used, the activities (including the duration/timings of the activities) in the licence and he would wish to propose some suggested conditions to the Sub-committee following a discussion with Mr Cryer. 

The Sub-Committee agreed to the request for a short adjournment and to being presented with copies of the Statement (without appendices) of Rachel Holland, for  ...  view the full minutes text for item 6.