If you are reading this page using a screenreader, we support ARIA landmarks for quick navigation too

Agenda and minutes

Venue: Assembly Room - Town Hall, Cross Hayes, Malmesbury SN16 9BZ. View directions

Contact: Will Oulton (Senior Democratic Services Officer)  01225 713935

Note No. Item

7.00 pm


Chairman's Welcome and Introductions

The Chairman will welcome those present to the meeting.


The Chairman welcomed all to the meeting.


Apologies for Absence


Apologies were received from Dave Hobman of Wiltshire Police, and from the chairman of Sherston Parish Council



To approve and sign as a correct record the minutes of the meeting held on 7 September 2016.

Supporting documents:



That the minutes of the meeting held on 7 September 2016 be agreed a correct record and signed by the Chairman.


Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.


There were no declarations of interest made.

7.10 pm


Chairman's Announcements

To receive any announcements from the Chairman.



The chairman had no announcements to make


Mental Health Workshop

Karen Spence, from Wiltshire Council’s Public Health team, will attend the meeting to lead a workshop, open to all,which aims to improve awareness of common mental health issues and give tips of how to improve overall health and wellbeing, and consequently mental health.

The session involves activities/group discussion; and details can also be provided about where people can seek help if they are concerned about mental health.


Supporting documents:


The Chair introduced Karen Evans from Wiltshire Council’s Public Health team who led a workshop around mental health and wellbeing. Karen previously delivered the workshop at the council’s select committee which was very well received. Issues discussed included definitions of mental health; understanding how to interpret common symptoms of poor mental health; and practical techniques for self-care and supporting others. Members of the meeting were encouraged to contribute to discussion and to feed back their ideas and thoughts on a range of scenarios. Karen extended an offer to deliver the workshop to other community groups should she be invited to do so.

The Chair thanked Karen for delivering the workshop


Local Youth Network Update

To receive an update on the Local Youth Network (LYN).

Supporting documents:


Richard William, the Local Youth officer, presented an update on the Local

Youth Network (LYN).


Issues highlighted included: That the membership of the LYN is looking healthy at the moment but that more youth representatives are needed and that any young people interested in joining should be put in touch with Richard. That Oaksey youth club and Ashton Keynes youth café had been supported through the provision of policies, DBS checks, and ongoing professional advice, and these services are available to any other youth project or group in the area. Project ideas for the future included: a recycling-based arts project; some joint sessions delivered with Malmesbury tennis club; work with partners including the school, multi-agency forum, and the scouts; and some rural outreach delivery through a county-wide youth bus.


The chair thanked Richard for his update

Recommendations for supporting three grant applications were proposed by the LYN.

A question in regards to the applications was answered by the Community Engagement Manager.

Following a brief description of each, the meeting unanimously:



1.     To award Connecting Youth £5000.00 to run a weekly youth café drop-in session in Malmesbury.


2.     To award Mind-reset £3380.00 to run 25 one-to-one sessions and workshops for young people with emotional and behavioral issues.


3.     To award the Riverside Centre £2000.00 to run a music and arts event and open day and to engage young people in the development of the centre.


Reason for Decision: To enable the three pieces of provision to be planned for delivery in 2017






Councillor Led Initiatives

To consider applications for money from two Councillor Led Initiatives.

Supporting documents:


Applications for the Councillor-Led Initiative fund were received from Cllr Killane and Cllr Thomson. Both councillors provided further information in support of their applications.

Following discussion, the meeting unanimously:


1.     To award £2000.00 for the ongoing running costs of the Cartmel Community Minibus (proposed by Cllr Killane).


To award £5000.00 to the Friends of Riverside towards the costs of finishing the building work and purchasing the items necessary to open the centre (proposed by Cllr Thomson)


Area Board Funding

Councillors will be asked to consider the Community Area Grants report and make recommendations on the applications received:


1.     Lea Village Hall: Front Door Replacement - £1396.20


2.     Sherston Pre-School: Seed Fund - £1000.00

Supporting documents:


The Community Engagement Manager presented the applications forCommunityAreaGrantFunding.


Representatives from the Sherston Pre-School were in attendance to presentmore information to supporttheir application. The organisationsapplying for funding were: Lea Village Hall Association and Sherston Pre-School Group.


Followinga short debate, the meeting unanimously;



1.     To award LeaVillage Hall Association £1396.20 to replace the hall’s frontdoors. This will cover 50% of the total costs.

2.     To award SherstonPre-School Group £1000.00 towards the cost of setting up and running the new pre-school.


Partner Updates

To receive updates from the following partners:


a.     Wiltshire Police

b.     Wiltshire Fire and Rescue Service

c.     Healthwatch Wiltshire

d.     Wiltshire Clinical Commissioning Group (CCG)

e.     Malmesbury and the Villages Community Area Partnership (MVCAP)

f.      Riverside Centre

g.     Health & Wellbeing Champion

h.     Highways Community Co-ordinator

i.       Town and Parish Councils


The Chairman drew the meeting’s attention to the written updates in the pack.


Further updates, made at the meeting, included:


·       Riverside Centre

The centre is nearing completion. There had been a great deal of interest from a wide range of community groups hoping to establish regular sessions at the centre. The centre had been working closely with the Local Youth Network to support the music open day and had plans to have a stall at Malmesbury’s late night shopping day. The centre had received £1000 from Malmesbury Carnival to buy chairs and a local building firm had offered their in-kind painting services. Meeting attendees were reminded of the website and email newsletter and were encouraged to join the centre’s online mailing list.


·       Health and Wellbeing Champion

Ellen Blacker, the Wellbeing Champion, made a request for anyone who might be struggling with their health and wellbeing to be signposted to the support she can offer. This included supporting applications for winter fuel grants of up to £200. She also mentioned that the first Malmesbury lunch club would be held on 12th February at the garden centre café and that it is intended that this would become a monthly event. The Chair proposed that the area board should support the project financially and after discussion the meeting unanimously:



To grant the lunch club £100 towards their running-costs


The chair encouraged the group to return to a future area board with an application for any further costs.



Update From Community Engagement Manager

An update will be provided by Ollie Phipps, Community Engagement Manager (CEM) for the Malmesbury community area.


An update was be provided by Ollie Phipps, Community Engagement Manager (CEM) for the Malmesbury community area.


Since the last area board, 100 new dementia friends had been recruited and several dementia friends group have been run, with intentions for engaging the school sixth form and fire service in the near future. There are plans for a future area board to have a community focus, with opportunities for community groups and funding bodies to network. Ollie clarified that his request for photos and short descriptions of community groups and projects would form part of this and the meeting was encouraged to send him anything relevant. The CEM had also been working closely with the Riverside new-build project, and hoped to organise a volunteer celebration event in the near future


The chair thanked Ollie for his update and ongoing work and the meeting:




That the update be noted.


Community Area Transport Group

The Area Board will be asked to consider the recommendations from the 11 October 2016 Malmesbury Community Area Transport Group (CATG) meeting outlined in the report.

Supporting documents:


The meeting was asked to consider the recommendations from Malmesbury Community Area Transport Group (CATG) meeting of the 11th October 2016, outlined in the report. The chair presented each recommendation and after a short discussion on each, the meeting unanimously:


1.     To award £8000 for a new footway on Holloway Hill, Malmesbury (Issue 3963)

2.     To award, subject to parish council approval, £1500 to Sherston Church to resolve the problem of HGVs demolishing Jublilee Triangle on Church Street/Noble Street, Sherston (Issue 4042)

3.     To note the completion of the work on signage on Corston Main Road (Issue 4387) and to close the case

4.     To award £2000 to Malmesbury Town Council for resurfacing work on Tetbury Hill, Malmesbury (Issue 4512)

5.     To provisionally allocate £8000 to resolve speeding problems along the B4042 in Brinkworth (issue 4569) but to put this on hold until March when more is known about other funding available

6.      To award £7000 for traffic calming in Oaksey (Issue 4391/4660)

7.     To note the agreement reached with Great Somerford Parish Council with regard to ditch clearance (issue 3661) and to close the case.

8.     To note that the results of the metro count in Little Somerford (Issue 4244) make the village eligible for Community Speed Watch (CSW) rather than highway re-engineering and that this case can now be closed with CATG.


Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.


 There were no urgent items


Evaluation and Close

The next meeting of the Malmesbury Area Board will be held on Wednesday, 11 January 2017, 7.00 pm.


It was agreed that concerns expressed about the changes to the speed limit in Malmesbury would be referred to the next CATG meeting.


The chair agreed to follow up a query, raised by Iris Thompson, regarding the placement of a road sign within a dropped curb area, and asked officers to follow up the request to share data measuring speed in the immediate area.


Information about Malmesbury Community Trust was circulated for further distribution to local groups and individuals.


The meeting noted that the usual January area board would be replaced by the annual JSA meeting. This would involve a presentation from the Community Health team about the wellbeing of Malmesbury and nine thematic discussion tables. Attendees would be able to sign up to which table they would like to participate in. All regular meeting attendees would be automatically invited, but all are welcome to attend.




This website