Agenda and minutes

To elect a Chairman for the 2015/16 municipal year.

Adam Brown, Democratic Services Officer, sought nominations and it was;

Resolved

To elect Cllr John Thomson as Chairman of Malmesbury Area Board for the 2015/16 municipal year

To elect a Vice-Chairman for the 2015/16 municipal year.

The Chairman sought nominations and it was;

Resolved

To elect Cllr Simon Killane as Vice-Chairman of Malmesbury Area Board for the 2015/16 municipal year

The Chairman welcomed all those present at the meeting.

Apologies were received from:

Roger Budgen – Malmesbury Town Council

Catherine Doody – Malmesbury Town Council

Sid Jevons – Great Somerford Parish Council

Dave Wingrove – Ashton Keynes Parish Council

John Parmiter – Lea & Cleverton Parish Council

Ashley Stopforth – Luckington Parish Council

To approve and sign as a correct record the minutes of the meeting held on 6 May 2015.

The Minutes of the previous meeting held on 6 May 2015 were presented.

Approved

To approve the Minutes of the previous meeting as a true and accurate record

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Chairman will provide information about:

a.    Changes to Street Lighting

b.    LEADER Funding

c.    School Place Planning

d.    Magna Carta Celebrations

e.    Launch of Safe Places across Malmesbury Community Area

f.     Your Care, Our support. We need your help!

The Chairman and Area Board Members made the following announcements:

a)    Changes to Street Lighting

Cllr Sturgis announced that in response to the need for Wiltshire Council to save money and reduce its carbon footprint it would switch off street lights, where safe to do so, between midnight and 5.30am.

This would be implemented in the Malmesbury area on 2 September 2015.

It was explained that where this had already been implemented it had been successful.

b)    LEADER Funding

Cllr Thomson announced that agricultural businesses and organisations across Wiltshire had the chance to apply for European grants designed to boost rural employment.

Those interested in applying were directed to the grant contact information in the agenda pack.

c)     School Organisation Plan

Cllr Killane announced that a new School Place Planning Strategy and an associated Implementation Plan was being developed.

A number of workshops were being planned for anyone interested in finding out further information or providing feedback. Details were provided in the agenda pack.

d)    Magna Carta Celebrations

Members of the Malmesbury community area travelled to Salisbury on Monday 15 June to represent the community during celebrations to mark the 800th anniversary of the signing of the Magna Carta.

The Area Board expressed their thanks to:

• Jennie Jones and students at Malmesbury school for decorating the Baron’s head
• David Shelley for decorating the banner - including the local 21^st century clause to stand up against bullying.
• Sue Poole, Catherine Doody, and the others who made tabards and decorated the cloak
• Ray Sanderson for providing transport to and from Salisbury
• The Mayor, Mayoress, members of the Local Youth Network, and others who joined the parade, carried the banner and carried the giant baron.

e)    Launch of Safe Places across Malmesbury Community Area

Cllr Berry announced that as of 27 June Safe Places had been launched across the Malmesbury community area.

Safe Places were explained as being a community based county-wide initiative to provide a network of identifiable Safe Places here someone suddenly in need of help when they are out and about, can go to receive short-term support.

Locations were noted as including the library, town hall, shops, public houses, hotels and cafes. Safe Places could be identified quickly by a round orange sticker next to the entrance. Support offered included a seat, someone to listen to concerns and make a telephone call to a spouse, friend or carer. In the case of theft, assault, or ill-health, emergency services could be notified.

f)      Your Care, Our support. We need your help!

Cllr Berry announced that better information was available on health and social care through a new website accessible through: www.yourcareyoursupportwiltshire.org.uk

The website contained information about health conditions and health services. It was noted as also providing a service directory containing details on support, local clubs, societies, and organisations in the community.

Local clubs and organisations were asked to contact Healthwatch Wiltshire for inclusion in the service directory on 01225 434218 or email contact@healthwatchwiltshire.co.uk

To receive an update on the Local Youth Network (LYN) and for the Area Board to consider one Youth Grant recommendation:

1.     Music Maniacs:  £250 (to be match funded by Green Square).

2.     Local Youth Network Management Group (LYNMG): £300.00 allocation for hoodies for LYNMG attending promotional events.

This agenda item was taken after the Youth Consultation Results item.

Miranda Gilmour introduced the recommendations for Youth Grant Funding.

Resolved

1.     To award Music Maniacs £250 to provide two one-day music workshops, to be match funded £250 by Green Square Housing Association.

2.     To acknowledge the allocation of £300 for Local Youth Network Management Group hoodies when attending promotional events.

Members of the Malmesbury Local Youth Network Management Group will be in attendance to deliver the results of the youth consultation.

The following members of the Local Youth Network Management Group were in attendance to introduce the results of the Youth Consultation: Aston Atkinson (Chair), Simone Snashell (Safeguarding Champion), Finn Wood (Rural Representative), Shaina Snashell (Promotion Champion), Jade Saunders (Secretary), and Denise Little (Voluntary Community Sector Support).

The consultation had run between February 2015 and March 2015. There had been a total of 841 respondents to the consultation, which amounted to 54.86% of Malmesbury Community Area’s youth population.

Key findings from the consultation highlighted areas that youth in the Malmesbury Community Area wished to have access to. In particular it was noted that more fitness based activities were wanted, along with spaces to hang out, and a range of safe activities. It was explained that a café environment was preferred, along with low levels of support.

Findings also indicated that more public transport was wanted during evenings and school holidays. More activities were also wanted on weekends and during school holidays.

Work needed to be done to ensure that these activities were both low cost and effective. Volunteer drivers and locally sourced minibuses would provide cheaper access to the Activity Zone Leisure Centre and local shops.

The LYN had also been developing workshops to provide young people with one-to-one support if they required it. The Community Youth Officer (CYO) and LYN were ensuring that the help would be of a high quality and accessible to all. Those who need or knew someone who needed support were urged to contact the CYO, Ollie Phipps.

Thanks were expressed from the LYN Management Group members to Malmesbury School.

The results of the consultation were noted as helping inform future funding for youth in the community area. The research would inform the LYN and the Area Board about the types of projects that young people want in the area.

It was asked whether the results had come as a surprise to the LYN. They were explained as mostly expected, such as young people wanting a place to hang out. Providing a place for young people to do this was being looked into.

To receive updates from the following partners:

a.    Wiltshire Police

b.    Wiltshire Fire and Rescue Service

c.    Malmesbury and the Villages Community Area Partnership

d.    Wiltshire Clinical Commissioning Group (CCG)

e.    Good Neighbours

f.     Malmesbury Campus

g.    Highways Community Co-ordinator

h.    JSA update

i.      Young People

j.      Town and Parish Councils

a)    Police

Acting Inspector for Malmesbury Ben Huggins was in attendance. An update was provided in the agenda pack.

It was explained that the previous Sergeant, Martin Alvis, had been posted to Melksham custody. Sergeant Donna West had been recruited for the vacant post in Malmesbury. She had been in her new post for four weeks.

Sgt Donna West was explained as being an experienced Sergeant and would be in attendance at the next Area Board meeting.

PC Steve Harvey was noted as having retired. PC Marie Poole had taken over his role.

b)    Wiltshire Fire and Rescue Service

An update was circulated at the meeting and is attached to these minutes.

A recent administration change had reduced the number of station managers from nine to six.

A typo at the bottom of page two in the circulated update was noted. There were two stations on call, not three.

Funding was available for the Fire and Rescue Service to provide private landlords with free smoke and carbon monoxide alarms. These were of a limited number and would be given on a first come, first served basis.

The Fire and Rescue Service had performed a lot of logistics to help facilitate the recent Magna Carta 800 celebrations in Salisbury.

In response to a question it was explained that the Lyneham training area for Forces was not large enough to fit the needs of a Safety Centre site.

It was asked if Bed and Breakfast owners also needed to adhere to the legislation for private landlords. It was explained that once there are four bedrooms legislation needed to start being met.

c)     Malmesbury and the Villages Community Area Partnership

An update was included in the agenda pack.

d)    Wiltshire Clinical Commissioning Group (CCG)

Local GP John Pettit and James Slater, CCG, were in attendance to deliver a presentation.

In response to a national and local consultation it had been identified that gaps between services were the main problem in healthcare of older people. Integration to create seamless healthcare was explained as being the solution to this.

Malmesbury and Sherston GP Practices had joined together to work as a “cluster”. Meetings were taking place every two months. Initial meetings were trying to find need within the area, and then develop a strategy around this to plug gaps.

The responsibility of District nurses had changed so that they only dealt with local patients, rather than those in other areas.

Weekly team meetings would be increased to thrice weekly meetings to look proactively at more frail and elderly patients. Extra funding from the CCG for GP time would be used to plan ahead and visit elderly patients more often, in order to prevent crises.

Funding had come through which meant that 90% of dementia patients could be diagnosed and treated locally. Previously patients had to be referred to a clinic in Bath. Treatment could now begin in around two weeks. Funding from Alzheimer’s Support meant that an earlier diagnosis could be provided, allowing the family  ...  view the full minutes text for item 10.

The Area Board will be asked to:

a)    Consider the recommendations from the Malmesbury Community Area Transport Group (CATG) outlined in the report and appendices.

b)    Remind town and parish councils that a contribution of at least 25% is requested towards all CATG schemes (with the exception of substantive schemes).

Cllr Sturgis introduced the recommendations.

Parish councils were reminded that they were responsible for contributing 25% towards CATG actions.

Resolved

To note and approve the actions and recommendations of the 23 June 2015 Malmesbury CATG meeting

The Community Area Manager will provide a summary of current community issues and the area board will agree those to be closed.

Miranda Gilmour, Community Area Manager, introduced the report which recommended issues for closure and referral.

Resolved

To close the following issues:

·       Issue 4021 – Request for pavement on A429 from Murcott Lane into Crudwell

·       Issues 3892, 3705, 3681, 3679, 3678, 3584, 3572 and 3571 – Road Safety concerns in environs of Oaksey/Culkerton crossroads

·       Issue 3878 – Road safety on High Road Ashton Keynes

·       Issue 3754 – Perceived speeding Ashton Road Minety

To refer the following issues to the Community Area Transport Group:

·       Issue 4042 – HGVs demolishing Sherston at Jubilee Triangle, Sherston

·       Issue 4022 – Needs to improve No Entry signs at junction of West Street and Katifer Lane/Glovers Court when coming from The Horsefair

Councillors will be asked to consider the Community Area Grants report and make recommendations on the applications received.

The following application has been received from:

1. Bradstone Playing Field – £960 capital funding towards the provision of a replacement oil tank.   

The Area Board will be updated in respect to their 2015/16 budget.

The Community Area Manager outlined the funding report.

Resolved

1.     To award Bradstone Playing Field £960 capital funding towards the provision of a replacement oil tank

To appoint members to the Working Groups, Task Groups and Outside Bodies of the Area Board including the Local Youth Network (LYN).

Decision

The area board agreed to

1.     Appoint councillor representatives to outside bodies as set out in appendix A to the report presented;

2.     Reconstitute and appoint to working groups as set out in appendix B to the report presented with the following amendments:

a.     To remove the following from the membership of the Cowbridge Footpath/Cycle Route Task Group: Caroline Pym, Heather Newton-Lewis, and James Stranger.

3.     Note the terms of reference for the working groups as set out in appendices Ci, Cii, Ciii and Civ to the report.

It was announced by the Chairman that it was Miranda Gilmour’s last Area Board meeting. Thanks were expressed from the Area Board for her hard work and help.

Ollie Phipps was noted as taking over as Community Engagement Manager from 31 July 2015.

The next meeting would take place on:

Wednesday, 9 September 2015, 7.00 pm at Malmesbury School, Corn Gastons, Malmesbury SN16 0DF