Agenda and draft minutes

Apologies were received from Cllr Baroness Scott of Bybrook OBE who was substituted by Cllr Stuart Wheeler.

To confirm and sign as a correct record the minutes of the Cabinet (Capital Assets) Committee meeting held on 13 September 2016.

The minutes of the meeting held on 13 September 2016 were presented.

Resolved

To approve as a correct record and sign the minutes of the meeting heldl on 13 September 2016.

There were no leaders announcements.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Upon receipt of advice from the Monitoring Officer, Councillor Thomson confirmed that being the division member for the Sherston area did not constitute a personal interest and therefore he confirmed he had no disclosable interest in the Sherston land proposals.

The Council welcomes contributions from members of the public. This meeting is open to the public , who may ask a question or make a statement. Questions can also be asked by members of the Council. Written notice of questions or statements should be given to Will Oulton of Democratic Services by 12.00 noon on Thursday 10 November 2016. Anyone wishing to ask a question or make a statement should contact the officer named above.

It was noted that no requests for public participation had been received. The Deputy Leader did however explain that, as usual at meetings of Cabinet and its committees, he would be more than happy to hear from any member of the public present on any of the items on the agenda.

 Report by Dr Carlton Brand, Corporate Director.

   Councillor Fleur de Rhé-Philipe presented the report which sought an agreement that, inthe event that the SherstonNeighbourhood Plan, support be given to theallocation of developmentof theland north of Sopworth Road,Sherston, and toseek authorityto enter into and complete alandtransaction with the owner, a condition of whichwill be theprovision of land for a replacement GP Surgery.

Issues highlighted in the course of the presentation and discussion included: the desire to support local parish and community in acquiring land for health facilities; and that the decision would give flexibility if other conditions are met.

Resolved

That inthe event thatthe Neighbourhood Planis made and itallocateslandnorth ofSopworth Road, Sherstonfor development to:

1.    Enter into and complete alandtransaction with the owner to enabledevelopmentto takeplace inaccordancewith the Neighbourhood Planon terms to be agreed, subjectto consultationwith the Cabinet Member for Economic Development, Skills, StrategicTransportand StrategicProperty.

2.    Include in the transaction an area of land sufficient to providea GPSurgery.

In thefurther event that theCCG confirms long-term funding provision for the GP Surgery in Sherston to:

3.    Sell the landfor the replacement GP Surgery to a developer, the doctors themselves, or someother thirdparty, with the saleagreementprovidingfor the constructionof the facility.

4.    Reviewthe decision in5 years’time in the eventthatthe construction ofthe replacement GP Surgeryhas not beensecured.

Reason for Decision:

Tosupport the ambitions of theSherstoncommunityin the preparation of itsNeighbourhoodPlan and, inthe event that the ‘made’ Neighbourhood Plan includesthe developmentofthe land northof Sopworth Road Sherston,to facilitateits delivery.

 Report by Dr Carlton Brand, Corporate Director.

Councillor Fleur de Rhé-Philipe presented the report which provided an update to the Committeeon the options beingexplored forfuture redevelopment of theEast Wingsite and sought approvalfor the proposed approachfor further work.

Issues highlighted in the course of the presentation and discussion included: what options had been explored on the sites; that Wiltshire Council was aware of the community’s wishes; the implications of the one public estate programme; and that further approvals may be required further into the project.

At the invitation of the Deputy Leader, the Rev Dearlove spoke about the desire of Breakthrough project in developing facilities in Rothermere House. He expressed concern that any proposals may lead to the demolition of the building.

In response, Councillor de Rhé-Philipe clarified that the impetus for purchasing the site was to secure the control of access for the wider site, and that there were no current plans to demolish the older part of the Rothermere House. She also instructed officers to liaise with Rev Dearlove to seek further information about his proposals and to keep him updated.

Councillor Steve Oldrieve emphasised the concerns of the Trowbridge Area Board expressed at its meeting on 10 November that it had not been appraised of the contents of the paper and that this had been communicated in a letter from Cllr Graham Payne, Chairman of the Area Board.

In response, the Deputy Leader explained that he  had appraised  the Area Board of the project proposals and progress when he attended the Area Board meeting in July. Furthermore, he considered that he had heeded the view from the Area Board, expressed to him at that time, to expedite the project without delay.  Councillor Fleur de Rhé-Philipe reminded the Committee that of course the report presented for this item was accessible by all members of the Council.

Dr Carlton Brand, Corporate Director clarified that he had offered to meet with Cllr Payne to brief him on the proposals and this offer was declined.

In response to further questions, Councillor Fleur de Rhé-Philipe stated that she did not think that any of the options, included in more detail in the part ii paper, were in conflict with the Trowbridge Masterplan which had been the subject of extensive proposals.

Resolved

(i)             To notes the work completed to date on exploring the redevelopment opportunities for the East Wing site.

(ii)           To approve the recommended approach for taking the work forward as set out in Table 1 and in the Next Steps section of this report (from paragraph 30).

(iii)         To delegate authority to the Associate Director People and Business in consultation with the Cabinet Member for Economic Development, Skills, Strategic Transport and Strategic Property, the Associate Director Economic Development and Associate Director Finance, to complete negotiations for the acquisition of Rothermere House in line with the approach set out in Appendix B of the part ii paper, and subject to acceptable financial terms.

(iv)         To delegate authority to the Associate Director Economic  ...  view the full minutes text for item 59.

There were no urgent items.

This is to give further notice in accordance with paragraph 5 (4) and 5 (5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 of the intention to take the following item in private.

To consider passing the following resolution:

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Number 8 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in  paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking item in private:

Paragraph 3 - information relating to the financial or business affairs of any particular person (including the authority holding that information).

Resolved

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following items of business because it is likely that if members of the public were present there would disclosure to them of exempt information as defined in paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking the item in private:

Paragraph 3 – information relating to the financial information or business affairs of any particular person (including the authority holding that information)

No representations have been received as to why this item should not be held in private.

 Report by Dr Carlton Brand, Corporate Director.

The meeting noted the content of the report.