Agenda and draft minutes

Apologies were received from Cllr Toby Sturgis and Cllr Baroness Scott of Bybrook OBE

Cllr Baroness Scott of Bybrook OBE was substituted by Cllr Laura Mayes; and Cllr Tony Sturgis was substituted by Cllr Stuart Wheeler.

To confirm and sign as a correct record the minutes of the Cabinet (Capital Assets) Committee meeting held on 17 May 2016.

The minutes of the meeting held on the 17 May 2016 were presented and considered.

Resolved

To approve as a correct record and sign the minutes of the meeting held on the 17 May 2016

There were no leaders announcements.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Council welcomes contributions from members of the public. This meeting is open to the public , who may ask a question or make a statement. Questions can also be asked by members of the Council. Written notice of questions or statements should be given to Will Oulton of Democratic Services by 12.00 noon on Wednesday 13 July 2016. Anyone wishing to ask a question or make a statement should contact the officer named above.

It was noted that no requests for public participation had been received. The Leader did however explain that, as usual at meetings of Cabinet, she would be more than happy to hear from any member of the public present on any of the items on the agenda.

 Report by Dr Carlton Brand, Corporate Director.

Councillor Dick Tonge, Cabinet Member for Finance, presented the report which sought the approval of capital funding for the re-procurement  and implementation of case management systems in Children’s Services.

When considering the proposals, the meeting took account of the information in the appendices exempt from publication.

After a short debate, the meeting;

Resolved

1.    To release from the ICT capital budget, an additional amount, as specified in the part II appendix, over the next 3 years to research, procure and implement replacement Children’s Services support solutions.

2.    It is proposed that the revenue element is funded from either grant fund bids or if that is unsuccessful the Children’s Service. When the procurement process is complete and the providers selected, a full evaluation will be carried out, to assess the requirements around staffing levels in both Children’s Social Care and ICT.  Future staffing levels and savings will depend on the future system selected.

3.    To delegate powers to enter into resulting contract(s) for these solutions, to the Associate Director, People and Business Services in conjunction with the Section 151 Officer.

Reason for Decision

Systems that support Children’s Services need to be fit for purpose and give the opportunity to streamline working practices and keep pace with change.  The current systems are limited in what they can offer to the changing needs of the council and Children’s Services. The renewal of contracts offer an opportunity to enable the aims of the council and the Children’s Services to offer an improved and mobile solution as well as reducing existing IT solutions and support and maintenance costs.

There were no urgent items.

Or

This is to give further notice in accordance with paragraph 5 (4) and 5 (5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 of the intention to take the following item in private.

To consider passing the following resolution:

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Number 9 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in  paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking item in private:

Paragraph 3 - information relating to the financial or business affairs of any particular person (including the authority holding that information).

Resolved

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item of business because it is likely that if members of the public were present there would disclosure to them of exempt information as defined in paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking the item in private:

Paragraph 3 – information relating to the financial information or business affairs of any particular person (including the authority holding that information)

No representations have been received as to why this item should not be held in private.

The meeting noted the information in the appendices to the report.