The purpose of this report is to approve the award of successful tenders for General Fund Planned Maintenance Contracts following a procurement exercise.
Summary
At the Cabinet meeting held on 30 November 2021 the strategy for the procurement of the planned and reactive maintenance contracts for Housing and General Fund assets was considered and the strategy approved. It was resolved to Delegate the award of successful tenders to the Cabinet Member for Strategic Assets.
The procurement process was delivered in 2024 using the Open Procedure. An initial compliance review was undertaken to validate that all tenderers had passed the initial selection questionnaire phase and returned all documentation outlined in the Invitation to Tender.
The planned maintenance work was separated into 6 individual Lots with suppliers invited to bid for single, multiple, or all Lots.
Evaluations were undertaken by panels. Supplier bids were evaluated based on their quality proposals and pricing schedules. For each Lot a panel evaluated the Quality Proposal. The Pricing Schedules were evaluated separately.
Full details of the evaluation process and outcomes is contained within the Procurement Evaluation Report – FM1826 Planned and Reactive Maintenance Lots 1-6. (Note – this document contains information that is Commercial in Confidence and is not in the public domain).
Decision type: Non-key
Decision status: For Determination
Notice of proposed decision first published: 17/07/2024
This decision will be taken under urgency procedures.
Reason for urgency:
Due to the expected contract start dates it is impractical to take the decision at a later date as this would risk the need to extend the current arrangements in an impactical manner.
In accordance with Paragraph 10 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 the Chairman of the Overview and Scrutiny Management Committee has been notified in writing of the matter about which this decision is made.
Decision due: Not before 25 Jul 2024 by Cabinet Member for Transport and Assets
Lead member: Cllr Tamara Reay, Cabinet Member for Transport and Assets
Lead director: James Barrah (Director - Assets)
Department: Highways & Transport
Contact: Vincent Albano, Assistant Portfolio Manager - Asset Management Lead Email: vincent.albano@wiltshire.gov.uk Tel: 01225 756198.
Consultation process
Consultation was carried out as part of the development and approval of the strategy for the procurement of the contracts. No further consultation is required for the award of the tenders.