Agenda

Items to be considered while the meeting is open to the public

To receive any apologies for absence.

To approve as a true and correct record and sign the minutes of the ordinary meeting of Council held on 15 October 2024 and the extraordinary meeting of Council held on 9 January 2025.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee or Monitoring Officer.

To receive any announcements through the Chairman.

a)   To receive presentation of any petitions submitted for the meeting

b)   To receive an update on any petitions received by the council since the last meeting.

The Council welcomes contributions from members of the public.

Statements

If you would like to make a statement at this meeting on any item on this agenda, please register to do so at least 10 minutes prior to the meeting. Members of the public are encouraged to register to speak earlier.

Up to 3 speakers are permitted to speak for up to 3 minutes each on any agenda item. Statements must be relevant to the agenda item.

Questions

To receive any questions from members of the public received in accordance with the constitution. No person or organisation may submit more than two questions to the meeting. No question may be sub-divided into more than two related parts.

Those wishing to ask questions are required to give notice of any such questions in writing to the officer named above (acting on behalf of the Proper Officer) no later than 5pm on 18 February 2025 in order to be guaranteed of a written response. Questions submitted no later than 5pm on 20 February 2025 may receive a verbal response. Questions may be asked without notice if the Chairman decides that the matter is urgent.

Details of any questions received will be circulated to Members prior to the meeting and made available at the meeting and on the Council’s website.

Please contact the officer named on the first page of this agenda for further advice.

To receive a report from the Chief Executive and the S.151 Officer.

To receive a report from the Chief Executive, Monitoring Officer, and the S.151 Officer:

a)    Budget Addendum (Pages 105 - 108)

b)    Budget 2025/26 and Medium Term Financial Strategy 2025/26-2027/28 Report and Appendices (Pages 109 - 284)

c)    Extract of the minutes of the meeting of Cabinet held on 4 February 2025. (Pages 285 - 288)

d)    Notes from the budget briefings with Trade Union representatives, and representatives of non-domestic ratepayers (Pages 289 - 292)

e)    Report of the Overview and Scrutiny Management Committee meeting held on 28 January 2025 - consideration of the draft Budget. (Pages 293 - 300)

f)     Proposed amendments to the budget

                      i.        Amendment A - Cllr Jon Hubbard - Free Swimming (Pages 301 - 302)

                    ii.        Amendment B - Cllr Jon Hubbard - Reablement Services (Pages 303 - 304)

g)    Report of the Overview and Scrutiny Management Committee meeting held on 13 February 2025 - consideration of draft Budget Amendments (to follow)

To receive a report from the Director of Assets and the S.151 Officer.

To receive a report from the Chief Executive and the S.151 Officer.

To receive a report from the Chief Executive.

To receive a report from the Corporate Director - Place.

To consider the attached motion from Cllrs Rich Rogers and Bill Parks.

To consider the attached motion from Cllrs Jon Hubbard and Ian Thorn.

To consider the attached motion from Cllrs Edward Kirk and Mike Sankey.

To consider the attached motion from Cllrs Philip Whitehead and Simon Jacobs.

a)    To receive any other appropriate announcements from the Leader, Cabinet Members, or Chairs of Committees.

b)    To receive updates in relation to Council Notices of Motion.

c)    To note that the following Executive decisions were exempted from call-in procedures in accordance with Part 8 of the Constitution:

L-01-25: Submission to the Devolution Priority Programme

FDMSP-04-24: Inter-Authority Agreement with Partnership for South Hampshire

To receive a report from the Director HR & OD.

a)    To determine any requests from Group Leaders for changes to committee membership in accordance with the allocation of seats to political groups previously approved by the Council.

b)    To ratify the appointment of the Chairman of the Local Pension Board.

c)    To consider any requests from Members in respect of S.85 of the Local Government Act 1972.

Members were required to give notice of any questions in writing to the Proper Officer on the first page of this agenda no later than 5pm nine clear working days before the meeting in order to be guaranteed a written response.

Any question received after 5pm on 11 February 2025 and no later than 5pm on 18 February 2025, may only receive a verbal response at the meeting. Any questions received after this date will be received at the next meeting.

Questions may be asked without notice if the Chairman determines the matter is urgent.

Details of any questions received will be circulated to Members prior to the meeting and made available at the meeting and on the Council’s website.

Items during consideration of which it is recommended that the public should be excluded because of the likelihood that exempt information would be disclosed.

None