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Agenda and minutes

Venue: Council Chamber - County Hall, Bythesea Road, Trowbridge, BA14 8JN. View directions

Contact: Kieran Elliott  01225 718504, Email: kieran.elliott@wiltshire.gov.uk

No. Item



To receive any apologies or substitutions for the meeting.


Apologies were received from Councillor Graham Wright.


Minutes of the Previous Meeting

To approve and sign the minutes of the meeting held on 31 October 2019.

Supporting documents:


The minutes of the meeting held on 31 October 2019 were presented for consideration and it was,




To approve and sign the minutes as a true and correct record.


Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.


There were no declarations.


Chairman's Announcements

To reecive any announcements through the Chair.


There were no announcements.


Public Participation


If you would like to make a statement at this meeting on any item on this

agenda, please register to do so at least 10 minutes prior to the meeting. Up to 3speakers are permitted to speak for up to 3 minutes each on any agenda item.


Please contact the officer named on the front of the agenda for any further




To receive any questions from members of the public or members of the Council received in accordance with the constitution.


Those wishing to ask questions are required to give notice of any such

questions in writing to the officer named on the front of this agenda no later than 5pm on 23 January 2020 in order to be guaranteed of a written response. In order to receive a verbal response questions must be submitted no later than 5pm on 27 January 2020. Please contact the officer named on the front of this agenda for further advice. Questions may be asked without notice if the Chairman decides that the matter is urgent.


Details of any questions received will be circulated to Committee members prior to the meeting and made available at the meeting and on the Council’s website.


There were no questions or statements submitted.


Update on Stage One and Stage Two of the Community Governance Review 2019/20

To receive an update on progression of the Community Governance Review. To include amendment of the Terms of Reference of the Review.


The Chairman updated the Committee on progression with the first stages of the Community Governance Review. The terms of reference had been published on 1 November 2019, with Stage one involving upload of schemes already received and to invite further schemes which fell within the scope of the review. Stage 2 involved consideration of submissions received in relation to those schemes, and local briefings and meetings and was currently ongoing.


It was explained that representatives of all parishes who had submitted schemes or had a scheme which involved them had met with representatives of the committee for initial discussion, as well as the lead petitioners for the Derry Hill new parish petition. Sessions had also been made available for local unitary members. Briefing notes had been circulated, and a pre-consultation survey had been initiated on 6 January 2020 to conclude on 26 February 2020. The Committee discussed feedback received regarding the survey, and the Chairman stated that consideration would be given to any comments to seek to improve communication for the formal consultation, including contact with local press outlets, parish councils and increased notice of public meetings. Two public meetings had already taken place, with two more to follow.


The Committee also had a discussion regarding the involvement of committee members in any vote on a proposal within or affecting their divisions, and it was agreed guidance would be prepared by the Monitoring Officer.


It was noted that Stage Two would conclude with the preparation of draft recommendations.


Preparations for Stage Three and Four of the Community Governance Review 2019/20

To discuss the next stages of the Community Governance Review. To include discussion of number and date of Full Council meetings to consider recommendations from the Committee.


The Chairman provided an update on plans for the progression of the next stages of the review, with Stage Three being the publishing of and consultation on draft recommendations, and Stage Four being consideration of submissions and preparation of Final Recommendations to Full Council.


It was noted that the terms of reference of the Community Governance Review allowed for variation where appropriate of the timetable for the review, and that this had already been necessary for Stage Two as a result of further preparations for the pre-consultation survey. It was therefore agreed to delegate authority to the Director of Legal, Electoral and Registration Services, after consultation with the Chairman, to amend the timetable for the review further if appropriate.


The Committee discussed whether extraordinary meetings of Full Council would be necessary in either July or September, or both, and requested additional information in relating to electorate projections in respect of local development plan updates.


At the conclusion of discussion, it was,




To delegate to the Director of Legal, Electoral and Registration Services after consultation with the Chairman the authority to amend the terms of reference of the Community Governance Review in respect of the timetable for the review.



Urgent Items

Any other items of business which the Chairman agrees to consider as a matter of urgency.


There were no urgent items.




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