Agenda and minutes

The Chairman welcomed everyone to the Melksham Assembly Hall, and then introduced the Wiltshire councillors who made up the area board as well as Cllr Stuart Wheeler, Cabinet Member for Transformation, Culture, Leisure and Libraries who was in attendance.

The Chairman thanked the Shadow Community Operations Board members, various stake holders and parish representatives in attendance, as well as the residents of Melksham for attending this Campus themed meeting.

The following announcements contained in the pack and tabled on the night were mentioned briefly:

·       Barrier Busting Proposals.

·       “From Draught to Flood” Event.

·       Mineral Sites for Wiltshire & Swindon.

Apologies were received from Mike Mills – Melksham Without Parish Council.

To confirm the minutes of the meeting held on 8 August 2012.

Decision

• The minutes of the 8 August 2012 meeting were agreed as a correct record and signed by the Chairman.

There were no declarations of interest.

The following written updates contained in the agenda pack were received and noted:

·       Wiltshire Police/Wiltshire Police Authority.

·       Wiltshire Fire & Rescue Service.

·       NHS Wiltshire.

·       Melksham Community Area Partnership.

The Chairman advised that the purpose of the meeting was to agree the content of the campus facilities, there were no detailed architects plans drawn up at this stage of the process, but the initial results from feasibility work.

Lucy Murray-Brown – Head of Campus & Operational Models gave a brief introduction which outlined where Melksham was with its campus project to date.

Points made included:

•        COB update.

•        Existing site plan - challenges and opportunities.

•        Site plan - preferred layout.

•        Adjacencies diagram – what services and facilities should go in and how they relate to each other.

•        Draft accommodation schedule.

Cllr Roy While, Graham Ellis and Colin Goodhind - Shadow community operations board (SCOB) gave a short presentation which outlined the role of the SCOB.

Points made included:

Melksham Shadow Operations Board

•        Appointed by Area Board.

•        The team.

•        Our role – to engage and consult.

•        New approach.

Community Engagement

•        Consultation (Community Area Partnership and Youth Survey).

•        Fact finding with community groups - (Melksham House users and sports clubs, Christie Miller Members Forum, Chamber of commerce).

•        Equalities Workshop – making the campus accessible to all.

Communications

•        Development of website - Melkshamcampus-scob.org.uk

•        Posters

•        Melksham House User Updates.

•        Press Releases.

•        Updates to the Melksham Area Board.

Development of Feasibility Brief

•        The initial proposal.

•        Design / Equalities / Travel principles.

•        Service specifications.

•        Local considerations.

•        Discussions with Architect.

Simon Laurence, (Architect) gave a power point presentation which outlined:

·       The site and its surroundings.

·       Development opportunities.

·       Broad positioning.

Lucy Murray-Brown – Head of Campus & Operational Models outlined the draft accommodation schedule, the content of which would be developed into plans which would then be subject to planning consent and is listed below:

1-1 meeting rooms - For community and partner use.

6 lane indoor bowls rink and storage - Detailed bowls specification to be discussed with all clubs during design phase.

Café - Possibly to include child’s play area.

Circulation/Viewing – Incl. viewing areas to courts.

Circulation/Entrance foyer - Single point of contact, to include exhibition space.

Clinical room

Dance / aerobic studio - 1 studio with partitioning plus storage.

Dry Changing - WCs, hand basins, showers, bench seating, cleaners room, lockers.

Fitness suite - 60 place fitness suite + room circulation space.

ICT/ICT touchdown - Professional Development Centre ICT suite/community ICT.

Library - Specification discussed with Libraries Service (January 2012).

Multi-purpose Activity Rooms - For partner and community use (total 400m² community accommodation).

Office - Office/Hot desk area for council and partners.

Sports hall 4 courts – 100m² larger than original business case due to recent Sport England Area uplift.

Squash – 2 courts.

Storage - Scale to suit operations

Swimming pool - 6 lane pool with secondary pool, first aid, general storage and plant room.(Initial meeting with ASA took place in March.)

Terraced pool seating.

WCs - Scale to suit operations.

Wet changing - Separate sex configuration (lockers, WCs,  ...  view the full minutes text for item 6.

Stuart Wheeler attended the Area Board meeting as the visiting Cabinet member. His portfolio included responsibility for campus facilities across Wiltshire, the transformation project, libraries and culture along with leisure and sport.

Points made included:

Transformation

·       That the campus would be a fantastic opportunity for the residents of Melksham.

·       Great work being carried out by the Melksham Shadow Operations Board.

Leisure

·       Working alongside the campus teams to ensure that leisure facilities are well represented in all campus projects.

·       That the 2012 Olympics had inspired both old and young to get into sport.

Culture

·       Currently looking at what contribution the Arts & Crafts sectors brings to the county of Wiltshire.

·       Wiltshire Council continuing to support museums and music centres across the county.

The Chairman thanked Cllr Wheeler for update.

There were no items of public concern.

The Councillors considered two applications seeking 2012/13 Community Area Grant funding and four applications seeking small grants funding:

·       Wiltshire People First awarded £500 to provide an oral history of the lives of people with learning difficulties in west Wiltshire over the last 100 years.

Decision

The application demonstrates a link to the Community Plan; encourage the local support of disadvantaged young people and preventing disability becoming a barrier

·       Melksham Amateur football club awarded £2,800 for a disabled football project.

Decision

The application demonstrates a link to the Community Plan: encourage the local support of disadvantaged young people and preventing disability becoming a barrier.

Small Grant Funding

Atworth Youth club awarded £300 for Aikido project.

Decision

This project will provide young people with a chance to try Aikido, benefiting young people and giving them confidence.

Great Hinton Indoor Bowling Club awarded £300 for carpet handling trolley.

Decision

This project will provide senior members of the bowling club ability to stow the bowling carpet and allow members ease of use of the bowls, thus keeping fit without the heavy lifting and removal of the carpet each time.

The Happy Circle Day Centre awarded £350 for a Christmas event.

Decision

This project will provide a celebration for Christmas for 35 older people who are socially isolated.

Semington Village Hall Management Committee awarded £350 for Christmas lights.

Decision

This project will provide a focus for the village, young people and older people and help to keep the community spirit-that was demonstrated during the diamond jubilee, alive.

·       Wednesday 12 December 2012 – Melksham Oak School, (Youth themed).

·       Wednesday 6 February 2013 – Seend Community Centre.

Area Board Issues Process:

Please see our online issues tracker for progress on all issues submitted to the Melksham area board to date.

http://www.wiltshire.gov.uk/communityandliving/areaboards/areaboardsissuestracking.htm .

You can also submit issues online for the area board to consider, or fill in an issues sheet by hand.

https://forms.wiltshire.gov.uk/area_board/areaboards.php

The Chairman thanked everyone for attending and taking part in the meeting.