Agenda and minutes

The Chairman, Councillor Richard Clewer welcomed everyone to the meeting of the Salisbury Area Board and invited the members of the Board to introduce themselves.

Apologies for absence had been received from:          

·       Cllr Mary Douglas, Wiltshire Council

·       Cllr Brian Dalton, Wiltshire Council

·       Steve Godwin, Salisbury BID

·       Tom Ward, Public Health Specialist – Wiltshire Council

To confirm the minutes of the last meeting held on 10 November 2016.

Decision

The minutes of the meeting held on Thursday 10 November 2016 were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To receive any updates from the Chairman, including:-

·         “Consultation on Draft Wiltshire Playing Pitch Strategy and Wiltshire Open Space Study Community Area Profiles”  Please open link for details.

The Chairman gave the following updates:

·       “Consultation on Draft Wiltshire Playing Pitch Strategy and Wiltshire Open Space Study Community Area Profiles”  Please open link for details.

Question:

SCC Cllr Colin Froude – Stated that SCC had only become aware of the  consultation a couple of days ago. He had looked at the document and found it to be poorly written and factually incorrect. He asked that the Board requested the document be withdrawn and rewritten before being put back in the public domain.

The Chairman added that the document contained a number of things taken from planning strategy documents from Salisbury District Council days.

Cllr Walsh noted that the document talks about Laverstock which was not in Salisbury area.

Laverstock and Ford Parish Council also had not known about the document until recently.

Decision

The Salisbury Area Board would contact the Portfolio holder and relevant Officer to request for the document to be withdrawn, and corrected before being released in to the public domain.

To note the following written updates:

·       CCG

·       Healthwatch Wiltshire

·       Rural Crime Partnership Update

The Board noted the written updates attached to the agenda from:

·       CCG

·       Healthwatch Wiltshire

·       Rural Crime Partnership Update

·       Police and Fire Updates were circulated at the meeting and will be attached to these minutes for info.

To receive an update following the last LYN meeting and consider any recommendations for youth funding as detailed in the attached report.

The Board received an update from Karen Linaker following the last LYN Management meeting held on 14 December 2016, as detailed in the attached report.

Matters discussed at the last meeting included a useful discussion with Transition City who were keen to set up a youth arm of its group.

The Board considered 3 recommendations for funding from the youth budget for 2016/17.

Decision

The Salisbury Area Board approved the recommendation to awarded £2,500 of Youth Funding to the Youth Festival project as detailed in the report.

Decision

The Salisbury Area Board approved the recommendation to award £2,000 (1,750 of revenue and 250 of capital) of Youth Funding to the Salisbury City Council Parkour Park project as detailed in the report.

Decision

The Salisbury Area Board approved the recommendation to award £4,000 of Youth Funding to the Child Contact Centre, as detailed in the report.

Officers from Highways England will attend the meeting to respond to questions from councillors and the community concerning matters relating to this route.  Principally that of congestion and traffic flow into Salisbury, including how this may be impacted upon in times of flooding.

RichardOrmerod and Rachel Sandy from Highways England were in attendance to present information concerning the A36, Southampton Road in Salisbury.

Part of their remit was to look after the traffic operational side of things in the south west road network, as well as an improvement and consultative role for the network near the roadwork.

In December 2014 there had been a series of announcements about the A303 at Stonehenge and other areas. That announcement was the first road investment strategy that the UK Government had had. The Road Investment Strategy was a requirement of the Infrastructure Act 2013.

The Government and Highways England were now required to produce these strategies every 5 years. This enabled longer term funding rather than asking for funds every year.

Work was currently underway on the second Road Investment Strategy which would run for 2020 – 2025.

Route strategies were primarily there to advise the Secretary of State of Transport of what he might like to put in the Strategy. They were a product of engagement between Highways England and their partners, such as Wiltshire Council.

Work was in progress to produce new route strategies for the A36 and the A303. The deadline for Route Strategies for whole country to be produced was 31 March 2017. Stakeholders had been asked to feed in their representations into a consultation. Substantial representation had been received from Wiltshire Council and Swindon Council. Work was still in process.

Rachel’s local work included providing input on planning applications and performance issues for the Salisbury area.

She was due to start work to commission a study to look at Southampton road. This was designed to identify, develop and test some possible options available.

Salisbury was a challenging area, with a trunk road through the city, which was quite constrained. Strategic traffic came through from the south to west country.

The constraints of the road were a big consideration, so options were limited for what could be taken forward along the Southampton road.

The following questions and comments were taken:

·         The A36 slip road which comes off to Waitrose had lots of potholes, however there had been much debate between Wiltshire Council (WC) and Highways England (HE), as to who owns that road. Answer: At the moment, the A303 carriageway was HE responsibility and the side roads were WC. That side road was considered to be WC responsibility.

Adrian Hampton – HE had been working with the WC Wilton team, but according to WC maps that slip road was HE.

HE agreed to go back and look in to the matter further, adding that there were a lot of slip roads where it needed to be work out who owns them. He agreed to feedback.

·         Cllr James Robertson SCC – If there was nothing much that could be done for Southampton road then another mode should be considered. The better alternative means of transport was organised the easier it would be for the government to attain better standards for air  ...  view the full minutes text for item 8.

To hear about the new Salisbury Flood Plan.  Cllr Richard Clewer will provide an update at the meeting.

Officer: Renate Malton, Flood Resilience Officer

The production of a Flood Plan had been developing over the last 2 years. The flood problem in Salisbury was relatively significant. A number of flood wardens had been recruited and were currently being trained.

Flood zones and key indicators had been identified, further work included meeting with Laverstock and Ford (L&F) Parish Council.

A copy of the Plan would be available on the Salisbury City Council website in the next week or so.

It was recognised that if we were unable to access the hospital there would be issues with that.

A Voluntary Flood Warden event was scheduled for Tuesday 26 January. Andrew Thorny would be attending to discuss insurance for business owners on insuring against flooding.

L&F had met with the Flood Officer at WC and taken on board the comments raised. These points would be included in their draft flood plan. The high schools were also working on emergency procedures should they be flooded.

A training session would be held at 6pm on 12 and 19 January in Salisbury fire station – for anyone interested please contact Reg from SCC.

The Area Board has been working with Highways to prioritise a schedule of pavement repairs around the City. A copy of the list is attached.

The Chairman noted that in previous years the Board had received a list of highways repairs, which did not include pavements. The Board had met with highways and asked for some of the pavements to be repaired. Some funding had been found and as a result a list of proposed pavements had been put together, which was included in the agenda pack.

We await the recommendation of Officers as to which order these are done in. They would not be carried out in the order which they were listed, but it was more likely that the funding would be used to carry out several of the smaller works rather than one large one.

Comments:

·       Could Butchers Row be included in the list? Answer: Additional recommendations would be considered, however the budget would not cover all of the works on the list.

To raise awareness of the expiring Designated Public Place Order within Salisbury in 2017 and the need to consider a replacement with the new Public Spaces Protection Order.

Officer: Tom Ward, Public Health Specialist - Community Safety and Substance Misuse

The Community Engagement Manager explained that there was a Public Spaces Protection Order (PSPO) which was due to expire in October 2017, thereafter there would be a need to renew a new order.

The Board was tasked to set up a group to take this work forward – Cllr Tomes was to be the Area Board representative and SCC would be looked to for 3 representatives.

The Order may need to include other issues outside alcohol and the area may also need to be enlarged.

Decision

That Salisbury Area Board appoint Cllr Tomes as its PSPO working group lead on evidencing and consulting on possible conditions to be contained within the order.

To note the written updates attached to the agenda and to receive any verbal updates from representatives present.

a)    Salisbury City Council (SCC)

b)    Laverstock and Ford Parish Council

c)     Police

d)    Fire

e)    Salisbury BID

f)      Community Engagement Manager

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Chairman.

The Board received the following updates from Partners and Community Groups:

Salisbury City Council – Reg Williams, Clerk

·       Charter Sunday 12 February – A church service would be held to look back at when the charter was first awarded to the city.

·       The WC to SCC Asset Transfer would take place soon.

·       Budget setting discussions were taking place for 2017 – to invest in asset transfer.

·       The Harnham bunker project was extremely advanced now, and should be ready in a few weeks.

Laverstock and Ford – David Burton

·       The Country Park development at Hampton Park 2 – had experienced delays on the legal side, with developer issues over overspill. L&F was doing everything they could to speed this up.

·       A handover at Longhedge with a community open space and public space with a football pitch had taken place.

·       At Old Sarum a new local equipment area of play had started construction, and should be complete in February.

Question: Was there any news on a link between Longhenge and Old Sarum? Answer: L&F was keen to liaise with necessary parties to find a solution.

Police – Inspector Pete Sparrow

·       The Anti social behaviour in Culver Street car park had seemed to have been reduced as the Police had displaced a lot of people who were sleeping rough or causing a nuisance there.

·       One contract has been relaxed after behaviour improved and two were given a final warning.

·       Operation numerate was a new initiative for the city centre to reduce anti social behaviour.

·       There had been an increase in purse thefts around market place, trying to promote our work, and offering purse chains.

·       Shoplifters had been in operation over last week.

·       Street drinking and begging was always an issue, the Police had spoke to their colleagues in Bath to see how they addressed the issue. A Community Protection Warning could be issued. If people did not comply with the warning then this could escalate to a community protection notice. This made it a more effective way to deal with begging.

·       Operation Let related to Essex Square. They were looking at how to change the makeup of the characters there.

·       A key area of Police work was to focus on vulnerable people.

·       Over last 2 months there had been an arson incident where 6 cars, a portaloo and a light aircraft had all been set alight in one night. Using the ANPR cameras they had been able to track down the person. One person was remanded in custody and 2 further people had also been involved.

·       Cannabis factories had been raided where in one approximately £17,000 of goods had being grown, and in the second £15,000.

Dorset and Wiltshire Fire & Rescue – Tom Brolan

·       Highlighted the importance of checking home smoke alarms to ensure that they were in good working order.

·       Officers had Been proactive at supporting local events at schools.

·       Training provision had branched out to include the Flood Warden training which would be held at the fire station.  ...  view the full minutes text for item 12.

An update on the outcome of the ‘Our Community Matters’ Joint Strategic Assessment event held on 1 December 2016 and to recommend that the Area Board endorses the outcomes.

Recommendations

(1)        That the Area Board adopts the priorities identified by the ‘Our Community Matters’ event and works to facilitate local action to tackle those priorities.

(2)        That the Area Board requests the Local Youth Network, the Health and Wellbeing Group and the Community Area Transport Group (and any other local task groups established by the Board) to adopt and take forward the priorities identified in the relevant theme areas.

(3)        That the Area Board requests the Community Engagement Manager to work with key partners, agencies and community groups to coordinate action around the priorities identified.

(4)        That the Board considers whether it wishes to champion a particular theme or priority and to earmark funding to promote, initiate and support community-led action around the selected priorities.

(5)        That the Board considers appointing a lead member to champion any priority (priorities) adopted.

(6)        That reports are submitted to the Board on progress made to address the priorities to ensure that positive outcomes are delivered and that this be made a regular item on future Board meetings.

(7)        The Area Board expresses its thanks to the people who gave their time to participate in the event.

The Board held the Community Matters conference at the end of 2016, where a number of people met to look at several priorities.

5 key priorities were established, these were:

1. Mental Health

2. Older People – Inclusion

3. Homelessness

4. Healthy lifestyles and physical activities

5. Strengthen local economy – improved skills and training.

The Board would be assigning a Councillor to each group.

Questions

Citizen advice – how do we help you pick up on zero hours contract employment?

Health & Wellbeing Group – Lead Cllr John Walsh

Work was ongoing to try and improve the H&WB of the City.

To consider applications for funding from the Community Area Grants Scheme for 2016/17, as detailed in the attached report.

The Board considered 3 applications for funding from the Community Area Grant Scheme for 2016/17. Applicants present were invited to speak in support of their projects, following discussion the Board members then voted on each application.

The Board noted that as there was only £1,402 remaining in its Capital budget, any award could only total this amount. After discussion the Board decided to support one project and invite the other two applicants to reapply in the new financial year.

Decision

Salisbury Contact Centre was invited to come back in the new financial year.

Decision

Salisbury Stingrays ASC was awarded £1,402 towards the purchase of new timing pads.

Reason – The application met the Community Area Grants Criteria for 2016/17.

Decision

Salisbury City Council was invited to come back in the new financial year.

The date of the next meeting is Thursday 9 March 2017, 7pm at Salisbury City Hall.

The Chairman thanked everyone for attending and noted that the next meeting of the Salisbury Area Board would be held on Thursday 9 March 2017, at City Hall Salisbury.